1 10 102 https://d1y502jg6fpugt.cloudfront.net/32263/archive/files/faf2c9e6718a955671472d7dd68bcf5f.pdf?Expires=1777507200&Signature=GzVB9Dnyp8ojWbDvKDlPC3F5KOGuG5Fkd7ExnIZ9ssJ0yeh-%7Egu3SRgfftR3bOaVkv6KPlXyPhGZwW34TeXdLrRnZAvaSmyWBYDxSF9vfjuOX77RTkw%7E3miELRL4APbN5kEdcrK%7EnsNXMoWtbhGt-JfTga34ZQffx0mttCyyXZe1jnWkgv6E7JLOob0WKyV6dqu36J4R%7ElrXyavIZTEiNCasTECkctt-36u6rv-kLZzJ2xmuKQxSwWhaN1iXBgtJyJCMtmFE0VS4-xKHR0uepDOrEicbXpDeJUK%7E3jNz7cXTVHbQWs3i9MF7%7ElA2vInm-lwZktfEmVFhw7rMIKxHKg__&Key-Pair-Id=K6UGZS9ZTDSZM bb2ee665da5a07b1363594f68846aea4 PDF Text Text Lake Superior State University Board of Trustees Minutes of Meeting Walker Cisler Student and Conference Center Sault Ste. Marie, Michigan March 12, 2021 The Board of Trustees of Lake Superior State University met in regular session beginning at 8:30 a.m. on Friday, March 12, 2021, in the Superior Room, of the Walker Cisler Student and Conference Center, Lake Superior State University, Sault Ste. Marie, Michigan. The meeting was pursuant to Section 1.01. of the Bylaws of said Board with notice to the Board pursuant to Section 1.04., and public notice pursuant to Section 1.05. of the Bylaws. The section numbers and headings of these minutes correspond to the agenda. A copy of the proposed agenda was distributed to each Trustee at the public session of March 12, 2021. The proposed agenda had been sent pursuant to Section 1.04. of the Bylaws. Copies of all such material are contained as appendices to these minutes. At the call to order, there were several members in the audience. I. Roll Call Mr. Thomas Bailey, Chair, called the meeting to order at 8:30 a.m. He asked Ms. Lauren Pierce, Secretary, to call roll. The following members responded, “present”: Mr. Thomas C. Bailey Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Ms. Sandi Frost Steensma Ms. Cynthia Williams Dr. Rodney S. Hanley, President and ex-officio Six Trustees were recorded as present with Trustees Bailey, Lukenda, Mercer, and Frost Steensma, connected via Zoom conference. Mr. Barch was experiencing technical difficulties but was confirmed to be connected via Zoom conference two minutes after roll was taken. Present for the University were Ms. Wendy Beach, Director of Human Resources, Safety and Risk; Dr. Michael Beazley, Dean of Student Affairs; Mr. Thomas Coates, Foundation Director; Dr. Lynn Gillette, Provost and Vice President for Academic Affairs; Mr. Keegan Hoose, Student Government President; Mr. Dan Kozal, Chief Steward for the Education Support Professionals; Dr. David Paitson, Director of Athletics; Mr. Fred Pierce, Dean of Admissions and Marketing; and Mr. Maurice Walworth, Vice President for Finance and Operations. �Lake Superior State University Minutes of Board of Trustees March 12, 2021 II. Approval of the Agenda for March12, 2021 Ms. Frost Steensma moved for Board approval of the agenda for March 12, 2021, as presented; supported by Mr. Lukenda. The motion carried with unanimous voice vote. III. Approval of the Minutes for January 22, 2021 Mr. Bailey made note that Mr. Barch experienced technical difficulties while on the phone during the January 22, 2021 meeting and would like the Board to know that all of his roll call votes were intended to be “Yes” votes. Mr. Bailey asked for a motion to approve the January 22, 2021 minutes with Mr. Barch’s intended votes. Dr. Mercer moved for Board approval of the minutes for January 22, 2021, as presented; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. IV. Addresses to the Board There were no addresses to the Board. V. Chair’s Remarks Mr. Bailey shared appreciation for all the efforts made by students, faculty, staff and community and looking forward to meeting in person. VI. President’s Remarks Dr. Hanley provided updates surrounding COVID-19, including: • • • • • To date, two cases of COVID-19 on campus after going three weeks with no cases among students, faculty, and staff. LSSU has had only 28 total cases this year, and continues to test regularly. Saliva-based COVID-19 testing continues to be performed by Dr. Steven Johnson and COVID-19 technicians, Caitlin Wilson and Michelle Jarvie. To date, over 5,000 tests have been performed. Students and faculty from both the Nursing and Emergency Medicine programs have partnered with the Chippewa County Health Department, the Sault Tribe of Chippewa Indians, War Memorial Hospital, and Mackinac Straits Health System in offering COVID-19 vaccination clinics in St. Ignace and Sault Sainte Marie, most often on the LSSU campus. Approximately half of the LSSU faculty and staff have received at least the first dose of the vaccine and it is believed that about a quarter of LSSU students have now been vaccinated. 2 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 • • Dr. Hanley shared appreciation to Dr. Steven Johnson, Ben Southwell, Karen Storey, the Health Care Center staff, and to those who have played a role in COVID-19 testing. The Bay Mills Indian Community, the Chippewa County Health Department, the Sault Sainte Marie Tribe of Chippewa Indians, and War Memorial Hospital has also played a critical role. Dr. Hanley thanked the members of the university’s COVID-19 response team, Dr. Lynn Gillette, Wendy Beach, Dr. Michael Beazley, and Fred Pierce. Also in response to COVID-19, Dr. Hanley shared the difficult decision to transition from an in-person graduation ceremony to a virtual one. LSSU joins a strong majority of public universities in Michigan in announcing plans for a virtual commencement, including Eastern Michigan University, Ferris State University, Grand Valley State University, Northern Michigan University, the University of Michigan, Wayne State University, and Western Michigan University. Although a virtual commencement is not ideal, there should be vigilance and caution during this final stretch of the battle against COVID-19 to ensure that everyone stays safe. In recent events, Dr. Hanley shared his opportunity to speak in front of the Higher Education Appropriations Committee of the Michigan House of Representatives. Dr. Hanley shared exciting initiatives that LSSU has underway, which led to many questions and requests from representatives for follow-up meetings. Also since the last Board meeting, the university was awarded a major grant for $787K from the USDA Distance Learning and Telemedicine Grant Program to expand and update the distance learning capacity across the Eastern Upper Peninsula Intermediate School District. Additional project partners in this project include Bay de Noc Community College, North Central Michigan College, and numerous rural community library sites. The LSSU portion of this award is approximately $330K, which will equip multiple classrooms and laboratories on campus, at CFRE, and the LSSU Regional Centers. The LSSU Men’s Hockey team has had its best season in 25 years and has secured the second seed in the WCHA standings. The team ended the season ranked #18 in the nation with four student-athletes receiving all-conference honors. The No. 2 seed Lakers will host the No. 7 seed Alabama Huntsville Chargers in the WCHA Quarterfinals. Dr. Hanley offered big congratulations to Coach Whitten, his staff, and all of the players for achieving this accomplishment, especially during these rigid times. Lastly, Dr. Hanley reported on some accomplishments from the University Strategic Plan: 3 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 • • • • • With the goal of enacting a campus-wide recycling initiative, the University has been working with the Waste Management Company to collect the campus single stream recycling materials and cardboard. LSSU is working with Sodexo to install a food digester with the goal of eliminating 66K pounds of food per year going to the landfill. A food monitoring system has been fully enacted by Sodexo, which measures and monitors the food waste created during food preparation. Through active monitoring, Sodexo staff can modify preparation quantities and work to create savings in the Food Service operational budgets. Dr. Hanley provided thanks to Dr. Beazley and Mr. Walworth for their work in this important initiative. With the goal of supporting the creation of additional multicultural or inclusion groups, events, and activities, the University helped form two new inclusion groups among campus organizations: a First-Generation group and an LGBTQ student group. With the goal of maintaining good standing with the Higher Learning Commission (HLC) and appropriate accreditation bodies, LSSU submitted the 4th Year Comprehensive Review to the Higher Learning Commission. An HLC team will visit campus on March 22nd and 23rd. Dr. Hanley acknowledged the entire campus community for all of the work that has gone into preparation for this review. Special thanks went to the Provost, Dr. Lynn Gillette, and the Vice Provost for Accreditation and Assessment, Dr. Gail Essmaker. Dr. Hanley made two announcements around personnel, first with the introduction of Mr. Scott Smith as the new Vice President of Advancement. Dr. Hanley welcomed Scott to the team. Secondly, Vice President for Finance and Operation, Morrie Walworth has announced his retirement for later this summer. Dr. Hanley acknowledged Mr. Walworth for his dedication, diligence, persistence, and commitment to the University, and thanked him for is years of service. Mr. Bailey echoed Dr. Hanley’s comments and appreciation to Mr. Walworth. VII. Finance Report Mr. Walworth provided information on the Board approved FY21 dashboards, showing initial fund balance, proposed budgets (revenues, expenditures, and transfers), and the expected year end fund balance for the General Fund (GF), Housing, Cisler Operations, and Athletics. The revenues are at 82% of budget, this compares between 82% and 85% over the past few years. The expenditures are at 70% of budget and compares very well to past values between 76% and 78% for the past few years. The Housing Fund summary has 93% of budget revenue collected, which compares to past value between 98% and 99% for the past few years. 4 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 Expenditures are at 65% of budget, which compares well to past values between 70% and 71% for the past few years. The best estimate for Housing is that it will end the year with a near balanced budget. The Cisler Operations summary has revenues at 94% of budget, which compares to past values between 93% and 98%, 93% being the norm. Expenditures are at 69% of budget, compared to pas values between 69% and 77% for the past few years, closer to 70% being the norm. Cisler operations will end the year with close to $300K in the good. The Athletics budget shows about 53% of the revenue collected compared to between 63% and 70% in previous years, with 63% being the norm. Athletic expenditures are at 61% of budget, 67% of the way through the year compares to 73% to 76% for past years. There are no significant concerns at this time. Cash balances include LSSU and Foundation cash that is comingled. Some of the Foundation cash is designated for CFRE construction. The current cash balance is $17M, which is about $1.5M more than LSSU had at this time last year due to withheld state allocations in FY20 and later received in FY21. Mr. Walworth presented to the Board, an action item to establish the Room and Board rates for FY22. LSSU strives to set these costs as early as possible in an effort to provide current and prospective students with accurate information as they plan for the upcoming year. Student Affairs and Business Office staff met to review current information from Lansing, review information from other MASU institutions, community housing projections, and the Consumer Price Index (CPI) to discuss options for setting the FY22 cost of Room and Board Rate. LSSU is recommending an increase of 2.004% to the Room and Board rate for FY22. This would be an increase to LSSU’s base rate for room and board. Mr. Walworth referenced the breakdown of charges in Appendix A. The Environmental Fee is an auxiliary based fee which covers laundry services, TV services, IT/AV support & equipment, and residence hall programming was covered last year. This fee is bundled with the Room and Board cost, but LSSU is not recommending any change to the Environment Fee for FY22. Dr. Mercer moved for Board approval of a 2.004% increase to the basic Room & Board rate for FY22; supported by Ms. Caruso. The Chair requested a roll call vote. The results of the roll call were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Ms. Sandi Frost Steensma “Yes” Abstain “Yes” “Yes” “Yes” “Yes” 5 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 Ms. Cynthia Williams “Yes” The motion carried with six affirmative votes. Mr. Barch was experiencing technical difficulties at the time of voting. Mr. Walworth provided an update on accomplishments and activities related to campus wide facilities. Mr. Walworth gave special recognition to the facilities staff who have been extremely busy. In addition to the typical work load, there has been numerous COVID related activities and several open positions that have yet to be filled. In addition, two sets of layoffs have created a backlog of work orders. The grounds crew has been doing a great job to keep campus open and safe in preparing the sidewalks, and parking areas during the winter months. There are about 190 open work orders and about 90 of those are overdue. Several work orders were determined to be completed but not closed in the system. Staff prioritizes service to student and community areas first. Mr. Walworth also recognized the Food Service department for their role in delivering meals to students in isolation and quarantine. Mr. Walworth noted that management has started listening sessions with the Education Support Professionals (ESP) starting last month, with the intention to host a session every month for the remainder of the year. The sessions are intended to listen for ideas and operational efficiencies. Some recent highlights and completed initiatives on campus include: • • • • • • Installation of a new roof on the Central Heating Plant (CHP). Installation of a new water treatment plant at the CHP. Added an ADA suite at Osborn Hall and ADA suite at Huron Hall. Replaced the steam and condensation lines and repaired pipe supports in the steam tunnel. Implemented remote controlling at the CHP to monitor the steam plant. Purchase of a new front loader for grounds/snow removal. Some campus projects that are underway include: • • • • • Server room fire suppressions upgrades for IT. New $500K pool infiltration system. Observation bee hive at Crawford Hall. New exterior signage on the CHP. Replacement of boilers nearing end-of-life. Projects in planning stage include: • • • Summer shutdown for steam plant work. Sidewalk replacement. Parking lot repair/replacement. 6 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 Mr. Walworth provided the Board with updates surrounding CFRE activities. Most of the work is occurring on the inside of the building at this time. Steel stud framing continues, some internal walls have been erected, and trades work is ongoing through the structure. There is still a lot of work to be done on the Mesocosm Room and Exhibit Area. The Brownfield site work continues to be about 90%-95% complete. The Brownfield grant has been expended and approximately $500K of the loan has been expended. LSSU has expended its share of the project ($5.3M). Going forward, the state will pay for additional funding up to $14.2M. VIII. Academic Affairs Report Dr. Gillette presented to the Board, an action item to confer Winter 2020/2021 candidates for degrees. Dr. Mercer moved for Board approval to confer the appropriate degrees upon the list of candidates for Winter Semester 2020/2021 as certified by the Registrar as having completed their graduation requirements; supported by Ms. Caruso. The motion carried with unanimous voice vote. Dr. Gillette informed the Board of a new BSN Online Completion Program. Dr. Gillette recognized Dr. Kathy Berchem and the nursing faculty for their efforts related to the program. The Curriculum Committee approved the BSN Online Completion Program on February 4, 2021. This program targets Associate Degree Registered Nurses who will need to complete their Bachelor of Science in Nursing in order to keep their employment (by 2030), advance their career, or pursue graduate studies. This program also addresses the current shortage of nurses. Enrollment is projected to increase by 5 every year over the next four years, with no increase to cost. Dr. Gillette provided an update for the upcoming HLC 4th Year Comprehensive Review. He acknowledged Dr. David Myton for his role in preparing for the HLC review prior to Dr. Gillette’s arrival at LSSU, as well as providing continuous support. Dr. Gillette also acknowledged Dr. Joe Susi who was on the HLC leadership to and the lead author of the original draft of criteria five. Dr. Gillette stated that LSSU is extremely prepared for the upcoming assessment visit. Dr. Gillette shared highlights from Academic Affairs and a report from the CFRE to include: • With thanks to Dr. David Myton and Dr. Steven Johnson, Agilent Technologies has donated and installed new science equipment valued at $588K for the College of Science and Environment. 7 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 • • • • • Thanks to Dr. Kimberly Muller, for hiring a new Professor of Mathematics, Dr. Jennifer Gorman. Dr. Gorman is committed to firstgeneration students needing developmental mathematics. New campus reporting and analysis of assessment data from graduating seniors six months after graduation, in order to determine the ability of LSSU graduates to obtain employment, continue education, and gauge their preparation for employment in the field. For the spring of 2020, 89.6% of survey respondents indicated that they were employed or continuing their education, or both. LSSU and partners were awarded a grant in the amount of $787K from the USDA Distance Learning and Telemedicine Grant Program, of which $330K will be portioned for LSSU. Dr. Gillette thanked Erica Newland, Marc Bouche and Academic Deans for their role in submitting the proposal. The CFRE leadership continues to pursue hosting U.S. Coast Guard National Center of Expertise for Oil Spills (NCOE) in its partnership space in the new building. Drs. Moerke and Kapuscinski have met with organizers and USCG Sector Sault to highlight what LSSU has to offer. On March 18, 2021, the Curriculum Committee will be considering a proposal from Dr. Chris Smith, for a new bachelors program in Data Science that will begin in fall of 2022. The Data Science program and concentrations draw upon current disciplinary strengths at LSSU, using cross-disciplinary approach. There are three new courses in information science, data science, and artificial intelligence for eight total credits. Even with modest enrollment growth, in annual net revenue for this program is projected to be over $400K by 2026-2027. Mr. Oshelski presented to the Board, one action item to appoint or reappoint members of the Board of Directors of public school academies. Dr. Mercer moved for Board approval for the recommendation to appoint Philip DeJonge as a member of the Board of Directors at iCademy with a term expiring on June 30, 2024; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. IX. Student Affairs Report Dr. Beazley presented to the Board, updates on the Club Sports initiative. Shooting Sports progress is going forward. Consultant, Bart Spieth is in the process of developing a master plan to guide development of the shooting range. The ACHA Hockey teams have been competing throughout the spring semester. Active recruiting is taking place to add additional men’s and women’s teams. The process to hire the first band director for the Laker Legion Pep Band is underway, along with the addition of a Spirit Team. An athletic trainer is an anticipated addition to the Club Sports initiative. Dr. Beazley thanked Dr. Kathy Berchem 8 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 and Dr. Joe Susi for discussions in partnering between athletic trainers and the Kinesiology department. Dr. Beazley provided an update about the University response to the COVID-19 pandemic. Towards mid-semester, there were no active cases of COVID-19 on campus. This past week, there have been two new active cases on campus. Those students are currently housed in Brown Hall. COVID testing has been going well. Dr. Beazley thanked Dr. Steven Johnson, Caitlin Wilson, Michelle Jarvie, and Sharmay Wood for overseeing surveillance testing. LSSU has been involved with rolling out the COVID-19 vaccine by providing facilities and volunteers to during mass community vaccination clinics. LSSU continues to promote the Four Pillars of Laker Safety and state-mandates for athletic and campus events. Mr. Hoose provided the Board with Student Government (SG) updates and highlights including: • • • • • • • • • File membership with National Study Learning, Voting, and Engagement to obtain student voter registration and turnout data. Planning a COVID safe leadership banquet for students. Working with Campus Life and Housing, to provide a student sense of belonging and increase the student experience. Expansion of First Aid resources on campus and first aid response. SG relationship with Administration – coordinating efforts of HLC accreditation review and the Strategic Plan. Community partnership and engagement. Northern Michigan University recently hosted the annual 1UP Conference – LSSU is hosting next year. United Way and SG partnered with Feeding America to distribute approximately 15K pounds of food during a Feeding America food drive in Pickford for Chippewa County families. SG members discuss and identify future sustainability initiatives. Mr. Hoose stated that this would be his last meeting as graduation approaches, and thanked everyone for the opportunity to share the progress of SG and collaborate with the Administration. Mr. Bailey wished Mr. Hoose the best and shared appreciations for his work and service. Dr. Paitson shared activities within the department of athletics, providing data related to ethnicities of student athletes on athletic scholarships. In 2019-20, 44% of LSSU male student-athletes receiving aid identified as minorities and 14 countries represented. 9 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 Dr. Paitson provided a status update on the Office of Civil Rights report received in 2018 and Athletics steps toward addressing concerns issued in the report. Potential Title IX concerns were identified, with plans to address these concerns. One concern is the disparity between men’s and women’s athletic programs. LSSU will address the issues with the potential to add three new women’s sports; soccer, bowling, and STUNT. LSSU athletics has remained committed to ensuring the health and safety of all student-athletes. On-going testing has allowed teams to compete, despite challenges surrounding COVID-19. Laker Hockey is ending the season with the highest finish in 25 years with playoffs this weekend. X. Admissions & Marketing Report Mr. Pierce shared with the Board, an update on the progress associated with enrollment services. In Admissions, recruiting has intensified with more communication with K-12 counselors, teachers and students. On-campus tours began at the end of February, and are restricted to eight people per group. The current pandemic order will expire in April, at which time tour capacity will be revisited. In addition, Saturday tour options will be added in late spring. Open Houses are planned for May, June, July, and August; following COVID-19 guidelines. The kick off Open House event will be in Hessel, at the culinary school. As of March 4, total applications are trending 9.1% ahead and total admits 24.1% ahead of the 2020 recruitment cycle. First Time in College (FTIC) applications are running 12.9% ahead and FTIC admits are 29.1% ahead of the fall 2020 recruitment cycle. Admits have increased by 55.8% between 2019 and 2021. In spring 2021, responsibility for summer camps, day camps and charter camps transitioned into the Enrollments Services division. Orientation for new summer students will take place May 7 and fall new student orientations have been set over multiple dates during the month of June. Enrollment Services added a new Representative/Site Operations position to support students at the St. Helen location. In development, the addition of management and oversight of the University mascot, ‘Seamore’, is underway to institutionalize Seamore requests and deployment. New student enrollment for the summer semester shows a 33% increase in admitted students from the last summer cycle. In addition, data shows a 150% increase in FTIC students. Mr. Pierce provided the Board with an update on the progress in the area of Financial Aid. FTIC student Free Application for Federal Student Aid (FAFSA) submissions are running 8.7% ahead from this time last year. Returning/current student submissions are behind which is not unusual. The streamlining of aid packaging processes has resulted in 11.1% increase in FTIC awards as compared to last year. LSSU was awarded $801K from the HERF II federal stimulus 10 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 package. LSSU has developed a compliance rubric to prioritize students and the amount of their award, which will range from $200-$700 dollars for each eligible student. In addition to the emergency relief funds provided by the federal government, LSSU continues to assist students through the Bud Mansfield Emergency Fund. Scholarships are now awarded through the Scholarship Universe platform. The current scholarship submission window will conclude in April. At this time, the Philip A. Hart Memorial Scholarship has received 107 applications. A new annual, full tuition scholarship was recently established for students at Les Cheneaux Community Schools – Cedarville High School and will be awarded for the first time fall 2021. In Marketing and Communications (MarComm), five priorities have been the focus of the past few months. Those priorities include: • • • • • Branding, Unicorn Hunters, 2020 and 2021 graduation photos, program booklets, and online ceremony preparation, Social media spotlights, and Best practices in processes and products. MarComm has generated six press releases at about one a week. MarComm is beginning to compile monthly web analytics about the LSSU website overall. The data confirmed that the Unicorn Hunters and Banished Words are highly effective and popular. Since the Unicorn Hunter press release, 135 unicorn packets have been requested, and data shows a potential reach of 16.57M. Throwback Thursdays continue to be the most popular posts. MarComm has taken several steps forward with branding initiatives, including: • • • • Various exterior building signage, CFRE building interior/exterior signage, Style Guide, and Team Seamore. MarComm is putting together the final touches on the overhauling of its work order requests, which will be launched next week. XI. Fundraising Report Mr. Coates provided the Board with a summary of recent and pending major gift activities in support of the University’s current key initiatives. To date, 18 major gifts at or over $10K have been received, totaling $717K. To date total gift revenues total $1.3M for FY21. The CFRE campaign continues to be the top 11 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 priority capital campaign for the LSSU Foundation. The total campaign goal is just shy by $140K. Mr. Coates provided the Board with updates on LSSU Foundation annual fundraising activities. The Bud Mansfield Student Emergency Fund has been a key focus in increasing and maintaining a funding source for student emergencies. To date in FY21, 483 gifts have been received, totaling $45K. This is more than double the previous balance in this fund. The Fund for LSSU Annual Fund Campaign has received 210 gifts for a total of $12K to date in FY21. The LSSU Laker Club fundraising initiative for athletics has received 146 gifts for a total of $41K to date. The Superior Give-a-thon has been adapted due to COVID and has replace the traditional annual student-run phone-a-thon. This year, emails and social media have been utilized to receive 29 gifts for a total of $10K towards the $15K goal, which will end at the beginning of May. Mr. Coates shared annual and endowed scholarship, and Alumni Relations activities and highlights, including: • • • • • • XII. CFRE scholarship increase, Annual scholarship proposal pending with cannabis company, Increase to Les Cheneaux Community Schools Endowment, Spring 2021 Laker Log released, Laker Loft holders, and Ongoing social media and database updates. Human Resources Report Ms. Beach provided the Board with Title IX data and information on cases reported to the Title IX Office from January 1 to February 28. Nine reports were made, two did not meet the definition of Title IX, five had no investigation, one is currently under investigation, and one had a referral to HR. There have been eighteen total reports for FY21. Human Resources, with support from IT, launched the Employee Self-Service System (ESS). The enhanced system will enable employees to view and make changes to personal information online instantly, in addition to many other features. Plans are in place to convert the current 100% paper payroll process to a virtually paperless process by fall 2021 by using the ESS. In January, LSSU launched the revamped employee wellness program, Live Well Lakers. The program motivates and promotes healthy living for employees, and assists to maintain low insurance rates. There are plans to host wellness groups and 12 �Lake Superior State University Minutes of Board of Trustees March 12, 2021 activities once COVID-19 restrictions are lifted. Currently there are 50 employee participating in a fitness challenge that concludes at the end of March. Ms. Beach stated that the University has created a leadership development program, Lakers Inspiring Lakers. The leadership program will aim to empower faculty and staff to create a culture of positive-leadership based on self – actualization and a growth mindset. The new program is set to launch in fall of 2021. Mr. Dan Kozal, LSSU Norris rink mechanic and ESP representative, provided the Board with updates from the ESP Union. XIII. Other Business No other business. XIV. Adjournment Mr. Frost Steensma moved for adjournment at 10:15 a.m.; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Thomas C. Bailey Chair Rodney S. Hanley President Minutes prepared by Ms. Lauren Pierce Secretary. A draft of these minutes was completed on March 31, 2021. 13 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustee Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Lake Superior State University Board of Trustee Meeting Minutes 2001-Current Creator An entity primarily responsible for making the resource Lake Superior State University Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource 2001 to Current Rights Information about rights held in and over the resource © 2017 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Language A language of the resource English Type The nature or genre of the resource text.serial Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 2001-Current Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document 13 Pages 8.5" x 11" Original Format The type of object, such as painting, sculpture, paper, photo, and additional data Paper Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2021 03 12 Board of Trustees Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource March 12, 2021 Board Minutes Source A related resource from which the described resource is derived LSSU Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource Circa 2021 Rights Information about rights held in and over the resource © 2021 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource text.serial Identifier An unambiguous reference to the resource within a given context BOT20210803030 Administration Board of Trustees Circa 2021 Meeting Minutes https://d1y502jg6fpugt.cloudfront.net/32263/archive/files/67d54350bc8fffb9c3bcb2d802a74e7c.pdf?Expires=1777507200&Signature=jwFHs78zB0bySlipY5%7E0xfay%7ENNNXFrsg10qAkY%7Ev5riRayKg1TVJbANRgiCXvyg0c4gNmTs9J9Dwr%7E0dZuvq69jj-6Yg8xYTZ6dFElHgNgStfY7buDG0qMto2OkDTFAatskpGZTr155GypBSbAHXjNbF31oNBj5dc9Tngzqn4TSjBqlY0%7Ew7FZSLV8SqtJ2s6aN4Imol5NtFjFINCiUHvoXMDTBQNDg3-b2iUatHVBwqndEX3sxyQAfI-Ox2s05dF3MHTcLVQLL0NeKDAC47uJLFyEK26pggfmHIvbMCQadIOkIWNjMXFs2HEMNCsE-oFzhq4OO75u3C5g8BSErwA__&Key-Pair-Id=K6UGZS9ZTDSZM 8bff0ec36a867b07387cf8fb75629a11 PDF Text Text Lake Superior State University Board of Trustees Minutes of Meeting Walker Cisler Student and Conference Center Sault Ste. Marie, Michigan January 22, 2021 The Board of Trustees of Lake Superior State University met in regular session beginning at 8:30 a.m. on Friday, January 22, 2021, in the Superior Room, of the Walker Cisler Student and Conference Center, Lake Superior State University, Sault Ste. Marie, Michigan. The meeting was pursuant to Section 1.01. of the Bylaws of said Board with notice to the Board pursuant to Section 1.04., and public notice pursuant to Section 1.05. of the Bylaws. The section numbers and headings of these minutes correspond to the agenda. A copy of the proposed agenda was distributed to each Trustee at the public session of January 22, 2021. The proposed agenda had been sent pursuant to Section 1.04. of the Bylaws. Copies of all such material are contained as appendices to these minutes. At the call to order, there were several members in the audience. I. Roll Call Mr. Thomas Bailey, Chair, called the meeting to order at 8:30 a.m. He asked Ms. Lauren Pierce, Secretary, to call roll. The following members responded, “present”: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Ms. Sandi Frost Steensma Ms. Cynthia Williams Dr. Rodney S. Hanley, President and ex-officio Seven Trustees were recorded as present with Trustees Bailey, Barch, Lukenda, Mercer, Frost Steensma, and Williams connected via Zoom conference. Mr. Pingatore was confirmed to be connected via Zoom conference two minutes after roll was taken. Present for the University were Ms. Wendy Beach, Director of Human Resources, Safety and Risk; Dr. Michael Beazley, Dean of Student Affairs; Mr. Thomas Coates, Foundation Director; Dr. Lynn Gillette, Provost and Vice President for Academic Affairs; Mr. Keegan Hoose, Student Government President; Ms. Laura Moening, Vice President of the Education Support Personnel; Dr. David Paitson, Director of Athletics; Mr. Fred Pierce, Dean of Admissions and Marketing; and Mr. Maurice Walworth, Vice President for Finance and Operations. �Lake Superior State University Minutes of Board of Trustees January 22, 2021 II. Approval of the Agenda for January 22, 2021 Ms. Frost Steensma moved for Board approval of the agenda for January 22, 2021, as presented; supported by Mr. Barch. The motion carried with unanimous voice vote. III. Approval of the Minutes for November 13, 2020 Mr. Pingatore moved for Board approval of the minutes for November 13, 2020, as presented; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. IV. Addresses to the Board There were no addresses to the Board. V. Chair’s Remarks Mr. Bailey shared appreciation to all faculty, staff, and students for their efforts in preparing for the spring semester and moving forward through the pandemic, all while being mindful of the Four Pillars of Laker Safety. VI. President’s Remarks Dr. Hanley provided a campus update one week into the start of the spring 2021 semester. He shared appreciation for the energy that is back on campus and thanked all the faculty and staff of the university who made it possible to achieve the opening of a new semester. Dr. Hanley gave a special thanks to Dr. Michael Beazley, Dean of Student Affairs; Dr. Steve Johnson, Dean for the College of Science & the Environment; Ben Southwell, Assistant Professor for the School of Science & Medicine; and Karen Storey, Director of Health Services, along with everyone that had a hand in ramping up COVID testing. Dr. Hanley stated that LSSU has more testing per capita on campus than any university in the state. LSSU has saliva based testing that allows for a large number of people to be tested rapidly. Dr. Hanley thanked the Lake State community for following the Four Pillars of Laker Safety. Dr. Hanley stated that by the end of 2020, LSSU had among the lowest number of COVID-19 cases of any university in Michigan and the nation, with 58 cases. LSSU also had one of the lowest positivity rates of any university in Michigan. LSSU must continue to adhere to the Four Pillars of Laker Safety in order to have a successful spring 2021 semester. 2 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 Dr. Hanley highlighted non-COVID related campus updates, including: • • • In late November, the University’s Les Cheneaux Culinary Arts Regional Center was named the 2020 Institution of the Year by the Les Cheneaux Chamber of Commerce. Congratulations went to the center director, Zach Schroeder. On January 1, the University released its annual banished word list. Some words included, “COVID”, “Social Distancing”, “in-an abundance of caution”, and “in these uncertain times”. The list was picked up by news outlets across the nation and in many other countries. Dr. Hanley thanked the English faculty who helped curate the list and the Marketing department for all of their efforts. The U.S. Department of Commerce’s Economic Development Administration awarded almost $1 million dollars to Dr. Ashley Moerke and the CFRE team to research and help build capacity in CFRE. The project is expected to create about 20 jobs and generate $14.2 million in private investment. Congratulations went to Dr. Moerke and the CFRE team. Dr. Hanley provided preemptive congratulations to all the professors as the final step in the faculty tenure and promotion process will be presented to the Board for approval. Dr. Hanley stated that LSSU is moving in a great direction and will come through the pandemic as an institution stronger than where it was at the beginning of it. VII. Academic Affairs Report Dr. Gillette opened with acknowledging the significance in presenting to the Board, the opportunity to recommend faculty tenure, promotions, and sabbatical for approval. He stated that the tenure, promotion, and sabbatical process is prescribed in the contract between the faculty union and LSSU. Dr. Gillette complimented the faculty and administration in working together to improve the tenure and promotion process for the new faculty contract that was completed in fall of 2019. Ms. Caruso moved for Board approval of tenure and/or promotion to Mr. Tyler Dettloff promotion to Assistant Professor, Ms. Marta Diaz promotion to Associate Professor and Tenure, Dr. Jun Li promotion to Professor, Dr. Kristina OlsonPupek promotion to Professor, Dr. Britton Ranson Olson promotion to Professor, and Dr. Cathy White promotion to Associate Professor; supported by Dr. Mercer. The motion carried with unanimous voice vote. 3 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 Dr. Mercer moved for Board approval of two semesters of sabbatical leave for Dr. Jason Garvon for the 2021-2022 academic year; supported by Ms. Caruso. The motion carried with unanimous voice vote. Ms. Frost Steensma moved for Board approval to confer the appropriate degrees upon the list of candidates for fall semester 2020 as certified by the Registrar as having completed their graduation requirements; supported by Ms. Caruso. The motion carried with unanimous voice vote. Dr. Gillette provided the Board with informational items surrounding the upcoming Higher Learning Commission (HLC) 4th Year Comprehensive Review. The onsite visit is scheduled to take place on March 22 and 23, 2021. The majority of the visit will be conducted via video conference, along with one representative on campus. Dr. Gail Essmaker and the HLC team have been working diligently on the five criteria that make up the review. Assessment and Institutional Learning Outcomes have been a major focus of the review. Dr. Gillette provided the Board with highlights from Academic Affairs, including: • • • • • • Ongoing saliva based COVID testing, with a special thanks to Dr. Steve Johnson and Ben Southwell, and several staff members in the College of Science and the Environment. The Winter Term was a huge success. For the first time, LSSU offered eight online general education classes for its first winter term. LSSU budgeted for 100 student enrollment and $110K in revenue. The actual enrollment was 136 students, with a revenue of $180K. A tentative Winter Term is planned for future academic years. The Robotics Engineering program has received several emails from robotics companies, praising the preparedness of LSSU graduates and looking to hire additional LSSU graduates. The U.S. Department of Commerce’s Economic Development Administration awarded almost $1 million dollars to Dr. Ashley Moerke and the CFRE team. Molly Wozniak, Fisheries and Wildlife student, created the first virtual fish dissection program in early December. The video recordings will be used for K-12 education programs and the CFRE website. Over 50 students participated in the CFRE hatchery broodstock collection and egg take process. Hatchery staff and students collected over 260K Atlantic salmon eggs this past year, with 45K that will stay and be raised by students in the CFRE fish hatchery, and the remaining 225K distributed to the MDNR’s Harrietta and Platte River hatcheries. Dr. Gillette stated that the HLC report has been the primary focus regarding the Strategic Plan. 4 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 Mr. Oshelski provided the Board with Charter School informational items, member appointments and/or reappointments, and academy reauthorizations. Current total LSSU authorized academies show enrollment on trend at just over 9K students. Many sites have plans for future campus tours and camps, along with the potential to open new charters. Although many charters have moved to a mostly face-to-face learning environment, most schools in the Detroit area maintain a virtual learning environment. Ms. Caruso moved for Board approval of the recommendation for the appointment or reappointment of the following individuals to their respective Board of Directors of public schools academies for the terms listed: Bay City Academy: Louis Castillo nominated for an appointment with a term expiring on June 30, 2024. Concord Academy of Petoskey: Shawna Messing nominated for an appointment with a term expiring on June 30, 2023. DeTour Arts and Technology Academy: Thomas Tessmer nominated for an appointment with a term expiring on June 30, 2022. The motion was supported by Dr. Mercer. The motion carried with unanimous voice vote. Dr. Mercer moved for Board approval of the reauthorization of the Concord Academy of Petoskey charter contract, effective July1, 2021 thru June 30, 2028; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. Dr. Mercer moved for Board approval of the reauthorization of the Detroit Service Learning Academy charter contract, effective July 1, 2021 thru June 30, 2026; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. Ms. Caruso moved for Board approval of the reauthorization of the Grand Traverse Academy charter contract, effective July 1, 2021 thru June 20, 2028; supported by Dr. Mercer. The motion carried with unanimous voice vote. Ms. Caruso moved for Board approval of the reauthorization of the Regent Park Scholars Academy charter contract, effective July 1, 2021 thru June 30, 2026; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. 5 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 Dr. Mercer moved for Board approval of the reauthorization of the Ridge Park Charter Academy charter contract, effective July 1, 2021 thru June 30, 2028; supported by Ms. Caruso. The motion carried with unanimous voice vote. VIII. Finance Report Mr. Walworth provided the Board with a review of the FY21 financials, with information pertaining to the General Fund (GF) and Auxiliary Fund (AF), as well as other significant financial events. The GF revenues are at 73.6% of budget, and GF expenditures are at 51% of budget. This compares well with past years and no GF concerns were noted at this time. The Housing budget and Cisler Operations revenue is slightly behind compared to this time in previous years. Expenditures are also down from where they are expected to be at this time of year. There are no Housing or Cisler Operations budgetary concerns at this time. Athletics fund revenue streams have been greatly impacted by COVID-19. About 50% of budget revenue has been collected and about 40% of budgeted expenditures have been expended. At this point, there are no budgetary concerns for the Athletics fund. Cash balances for the comingled LSSU and Foundation is slightly more than this time last year at $14M. This balance includes both restricted and unrestricted funds; therefore, not all funds are available for day-today operation of LSSU. Mr. Walworth provided the Board with an update on comparative reviews of various financial metrics of LSSU and how they are used by external agencies, such as HLC, S&P, potential lenders, auditors, and others. Some metrics include primary reserve ratio, viability ratio, return on net assets ratio, net operating revenue ratio, and debt service coverage ratio. The HLC uses four ratios to determine a Composite Financial Index (CFI). LSSU’s Maximum Annual Debt Service is not constant and is structured to grow until 2032. The current annual debt payment is approximately $3M. The CFI is determined using four ratios that fluctuate due to annual deficits, addition of debt service, revenue, and state funding. HLC monitors the CFI and requires that it not fall below one (1.0). The CFI for LSSU has dropped below one (1.0) for FY22 largely due to the deferred $1.5M payment from the State. LSSU will be prepared to respond to HLC with a plan for correction. 6 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 Mr. Walworth presented to the Board for approval, a Resolution that would transfer the CFRE building to the State of Michigan for a fixed period of time so that the project can be bonded by the state. For a typical Capital Outlay project, once the bonds are secured, a formal transfer to the State will take place. After a fixed time (30-35 years), LSSU will pay $1(one dollar) for the transfer for the structure back to LSSU. In the meantime, a lease and easement agreement exists. Ms. Caruso moved for Board approval of the “Resolution of the Board of Trustees of Lake Superior State University Approving a Construction and Completion Agreement, a Conveyance of Property, a Lease and an Easement Agreement, if Necessary, for the Lake Superior State University Center for Freshwater Research and Education” as presented; supported by Dr. Mercer. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma Ms. Cynthia Williams “Yes” Abstain “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with seven affirmative votes. Mr. Walworth presented to the Board for approval, the Auditor’s Report to the Board and the FY20 Annual Financial Report. LSSU has a contractual relationship with Andrews, Hooper, Pavlik PLC (AHP) to conduct auditing services. The auditors provide an annual report; oversee the audit in accordance with the Uniform Grant Guidance and Government auditing standards, along with guidance in submitting the report to the State of Michigan. AHP representative, Duane Reyhl provided a detailed auditor’s report, and draft Annual Financial Report to the Board in November 2020. The result of the final review and report by AHP is an unqualified opinion (meaning positive). There have been no significant material events since the audit was completed. Mr. Bailey added that in November 2020, the Board offered Mr. Reyhl the opportunity to speak with the Board privately to share any concerns, which he did not accept, as there were no concerns to report. Dr. Mercer moved for Board approval of the Auditor’s Report to the Board and the Lake Superior State University, Annual Financial Report for Fiscal Years Ended June 30, 2020 and 2019; supported by Mr. Pingatore. The Chair requested a roll call vote. The results of the roll call were: 7 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma Ms. Cynthia Williams “Yes” Abstain “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with seven affirmative votes. Mr. Walworth provided the Board with a 2021 Bond Issuance Update. Since the Board approved a resolution to refinance the 2012 Bonds, interest rates have been monitored with little change from the previous Board meeting. Interest rates will continue to be monitored with a report back to the Board with plans to move forward with the refinance. Mr. Walworth provided the Board with an update on activities related to the CFRE Capital Outlay Project. The new building continues to take shape with structural steel work complete, walls are underway, window cutouts, cement poured, and underground inspection of the mechanical, electrical, and plumbing work completed. The roofing material is on-site and installation will begin shortly. The CFRE project is on track for a late summer, early fall completion. The city of Sault Sainte Marie is working towards restoring the riverfront wrapping the CFRE building. Plans are still in development, with focus on examining the environmental impact of each option. Mr. Walworth referenced his Board report for additional information regarding Strategic Plan updates. IX. Student Affairs Report Dr. Beazley and Dr. Gillette presented to the Board, - a Club Shooting Sports and Academic Initiative at LSSU. Dr. Beazley stated the Club Sports initiative would entail the creation of teams for Shooting Sports, including Skeet, Trap, Five Stand, Sporting Clays, and Archery for the fall 2021 semester. Shooting sports have had an upward trend in popularity in recent years and are played at the international, national, and local levels. In the United States, some 22K high school student-athletes represent more than 800 school-approved teams in competition. In Michigan in 2018, nearly 1,000 student-athletes from 50 high schools have competing teams. Four institutions of higher education that have competitive shooting sports teams are all on the Lower Peninsula of Michigan. Hunting and shooting sports enthusiasts are among the LSSU student demographic. Using Hillsdale College as a model, initiating the Shooting Sport Club teams in fall 2021 is based on a first incoming recruitment goal of 15 8 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 students, generating $320K in new revenue projections with a cost of $305K, leaving a net revenue of $15K. By fall of 2025, with 50 new students, revenue projections show $1.2M, with a cost of $779K, leaving a net revenue of $420K. Dr. Mercer stepped away from the Zoom Video conference at 10:00 a.m. Dr. Gillette presented the Board with the Academic portion of the Shooting Sports proposal. Pending Curriculum Committee approval, several new academic courses and programs would be offered, including: • • • • • Recreational Activities Courses Certificate in Recreational Shooting, Certificate in Shooting Sports Management. Minor in Shooting Sports Management Associate Degree and Bachelor’s Degree in Shooting Sports Management – Shooting Preserve Management Summer: Competitive Shooting Competitions and Camps Academic programming costs are expected to be relatively low. For the 20212022 academic year, expected Net Revenue from the academic shooting program is $57K, going up to a net revenue of $1M by the 2025-2026 academic year. Dr. Beazley stated that additional revenue streams would include the education center, event hosting, and local law enforcement and community member use of the facilities. The Shooting Sports proposal would start with the hiring of a consultant to develop a master plan and self-propelling model, in addition to the hiring of a coach for recruitment of students. Ms. Williams moved for Board approval to explore the initiation of Shooting Sports by hiring a master planning consultant and coach for recruiting students; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Mr. Bailey shared appreciation for the administration, and faculty’s pursuit of outdoor recreation opportunities. Mr. Pingatore moved for Board approval to adopt the Board Resolution to purchase property not to exceed $500,000; supported by Ms. Caruso. The Chair requested a roll call vote. The results of the roll call were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer “Yes” Abstain “Yes” “Yes” “Yes” 9 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 Mr. Randy Pingatore Ms. Sandi Frost Steensma Ms. Cynthia Williams “Yes” “Yes” “Yes” The motion carried with seven affirmative votes. Dr. Beazley provided the Board with an update of the University response to the COVID-19 pandemic. The cumulative positivity rate for LSSU in 2020 was 2.9%, the lowest among Michigan universities. There are currently eight active cases among the LSSU population. With support from Dr. Steven Johnson, COVID-19 testing has developed since the last board meeting with scaled-up saliva-based surveillance testing. Student athletes are able to meet the current state requirements for testing. The Health Care Center has a second ID NOW analyzer. A third analyzer was on-loan from the Bay Mills Indian Community Health Center to assist in collecting nearly 1,200 samples during the fall move-in process. The University remains in partnership with War Memorial Hospital and the Chippewa County Health Department, with upcoming plans to participate as a host for a mass vaccine clinic in the Norris Center. Dr. Beazley referenced his Board report for additional information regarding Strategic Plan updates. Mr. Hoose provided the Board with updates from Student Government (SG). Mr. Hoose congratulated recently promoted faculty members, and shared excitement for the Club Sports shooting proposal, stating the program fits the LSSU student body well. Mr. Hoose will be focused on working alongside the administration in formatting the academic calendar to include a winter term and the opportunity for students to take additional classes. The next SG meeting will discuss feedback from students regarding the winter term. The LSSU SG will host the next United Conference virtually. Mr. Hoose continues to meet virtually with the SG Presidents at Northern Michigan and Michigan Tech, along with SG Presidents of Algoma and Sault Ontario. The One UP conference is upcoming in February with more to report at the next Board meeting. Dr. Paitson provided the Board with informational items and activities within the department of athletics. The NCAA, GLIAC, WCHA and LSSU have all remained committed to ensuring the health and safety to all student-athletes. COVID-19 data shows LSSU athletics to have the lowest number of cases in the GLIAC and second lowest in the WCHA over the fall semester. Dr. Paitson thanked Dr. Steven Johnson and staff for their role in facilitating the required COVID testing for athletes, along with the collaboration with War Memorial Hospital in providing trainer space with overlapping team schedules due to 10 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 COVID-19 restrictions. Non-COVID related - Ongoing conversations are taking place to discuss the addition of women’s sports. Dr. Paitson referenced his Board report for additional information regarding Strategic Plan updates. X. Admissions & Marketing Report Mr. Pierce shared with the Board, up to date enrollment data, stating that 2,081 applications have been received; on track to have one of the best application years in about a decade. First Time in College numbers are tracking at 9.7% ahead of the 2020 recruitment cycle. Dr. Mercer returned to the Zoom video conference at 10:30 a.m. Mr. Pierce stated that the fall 2021 recruitment cycle has been affected by protocols placed for the COVID-19 environment. School visits, fairs, conferences, events or any other face-to-face meetings have been canceled or held virtually. The spring 2021 semester continues to be very promising with the new student orientation completed last week. To date, 107 students have registered for the spring semester, almost 29% higher than this time last year. In fall of 2020, the Admissions office restructured staff responsibilities and activities. Kristin Graham was promoted to Executive Assistant and Data Analyst. Additionally, Sara Nicholls joined the Admissions team and is focusing on transfer credits and office logistics. In partnership with Charter Schools, planning has begun to develop, host, and deliver Summer Camps beginning in late May 2021. In Financial Aid, first time FAFSA applications for fall 2021 are up 15% over fall 2020. Returning and current applications are slightly up by 2.5% from last year. The Financial Aid team has processed 436 FTIC awards for fall 2021, representing a 31% increase from this time last year. The initial student CARES Act funds have been exhausted, and the Bud Mansfield Emergency Fund continues to be used to assist students with unexpected needs. Mr. Pierce acknowledged Interim Financial Aid Director, Katelynn Coon and the Financial Aid team, for developing a virtual Financial Aid presentation to educate students, families and counselors on the aid process. The presentation has been distributed to more than 79K prospects and counselors nationally and across the state of Michigan. In Marketing and Communication (MarComm), the majority of focus has centered on the annual Banished Words list, Presidential holiday video, campus viewbook, and webpage design. The Banished Words list proved to be successful, generating media attention all across the U.S. and numerous countries worldwide. The English Department faculty Professors Chad Barbour, Mary McMyne, and Julie Barbour served as the committee: reviewing and finalizing the 11 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 word list. The 2020 Banished Word list potentially reached over 1 Billion compared to 302M in 2019 and had a social reach of 40.9M in 2020 compared to 8.8M in 2019. Social Media followers continue to grow, with the Banished Words list and Throwback Thursday posts receiving the highest hits. MarComm continues to work on new signage, campus publications, the style guide and enforcing brand standards. MarComm is currently working on and redesigning the 50th year of Unicorn Hunters materials, and a special press release. The Presidential Holiday video was the most-viewed video in years and ranks among the most-watched in campus history. Lastly, MarComm is putting final touches on the overhauling of its work order process. Mr. Lukenda asked how the year over year applications compared to other institutions. Mr. Pierce stated that National trends show a decrease in applications by -7%. Current LSSU data indicates applications are trending 7% higher. Most Michigan institutions are following the National trend with lagging enrollment. Mr. Pierce anticipates updated data at the start of February, in addition to resuming campus tours and weekend activities. Mr. Pierce referenced his Board report for additional information regarding Strategic Plan updates. Mr. Lukenda and Mr. Bailey commended the Admissions office, faculty and staff for their efforts towards the positive enrollment indicators. XI. Human Resources Report Ms. Beach presented to the Board, informational items as it related to Human Resources, Safety and Risk, and Title IX. • From November 1 – December 31, no new cases were reported to the Title IX office. • To date, all ESP and AP employees who were laid off over winter break have been recalled. • Senior Public Safety Officer, Kevin Chamberlain will retire from LSSU effective January 31, 2021. Ms. Beach thanked Mr. Chamberlain for his thirty-two (32) years of service to LSSU. • Ms. Beach recognized the Public Safety office, facilities staff, and food services staff for their role as front line assistance to the COVID-19 isolation house (Brown Hall) and keeping everyone safe. • The Annual Campus Risk Insurance Assessment took place in December 2020. Eleven findings were reported, with eight noted as important three noted as advisory. The Safety and Risk specialist will work with departments across campus to address the findings. 12 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 • The Title IX office has hired a new student intern to assist with a largescale project to implement a campus climate survey. This survey will allow for the Title IX office to gain a better understanding of the campus community’s views and understanding of sexual misconduct and safety on campus. The Title IX office will virtually host Dr. Keith Edwards, a nationally recognized speaker with experience working on important issues like sexual violence prevention, and social justice issues. Dr. Edwards will also meet with the Title IX team for a process consultation. The Title IX case management will be migrating to a new system over the course of the spring semester. Mr. Beach referenced her Board report for additional information regarding Strategic Plan updates. ESP Vice President, Ms. Moening provided the Board with an update from the ESP Union. Ms. Moening recognized Dr. Moerke in being awarded grant funding and congratulated faculty members for their recently approved promotions. ESP and Administration negotiations have taken place via Zoom over the past few months, with hopes to meet in person in the near future. Ms. Williams stepped away from the Zoom video at 10:55 a.m. Ms. Moening thanked both ESP members and the Administration for their time and effort towards negotiations. The ESP Union were pleased to see the mechanic position filled, and to have another skilled employee on campus. Ms. Moening stated that the Administration eliminated one Student Life position and two Academic Assistant positions. She stated the decision to eliminate those positions was disappointing, and reported that moral has been low due to layoffs, and COVID-19. Some members are concerned about the status of campus, student services, and job security. Over winter break, some employees were called back early to prepare campus for sporting events and the spring semester. Ms. Moening thanked Jerry Killips and staff for their work in preparing for students return to campus. Ms. Moening stated that members are looking for more of an investment to campus, not just financially but also in actions of kindness and empathy. XII. Fundraising Report Mr. Coates presented to the Board, a dashboard of Major Gifts generated by the LSSU Foundation, stating that a surge in major gifts took place towards the end of 2020, contributing to 50% of the total major gifts dashboard. There was a wide 13 �Lake Superior State University Minutes of Board of Trustees January 22, 2021 variety in major gifts through the four main sources: corporate, individuals, Foundations, and trusts/estates. Mr. Coates stated that the CFRE campaign is $141K away from the goal, and continues to be the top priority capital campaign for the LSSU Foundation. Mr. Coates recognized Foundation Board members for their leadership and donations totaling $465K in gifts. Planning for donor recognition is underway in appreciation for those who made major gifts. LSSU Foundation Annual Fundraising mailers were sent out in early December, along with emails, and social media postings. LSSU Alumni Relations are in early discussions for planning a 50th Anniversary Celebration of LSSU Nursing. Mr. Coates referenced his Board report for additional information regarding Strategic Plan updates. XIII. Other Business No other business. XIV. Adjournment Mr. Pingatore moved for adjournment at 11:02 a.m.; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Thomas C. Bailey Chair Rodney S. Hanley President Minutes prepared by Ms. Lauren Pierce Secretary. A draft of these minutes was completed on February 5, 2021. 14 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustee Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Lake Superior State University Board of Trustee Meeting Minutes 2001-Current Creator An entity primarily responsible for making the resource Lake Superior State University Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource 2001 to Current Rights Information about rights held in and over the resource © 2017 Board of Regents - Lake Superior State University. 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Title A name given to the resource 2021 01 22 Board of Trustees Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource January 22, 2021 Board Minutes Source A related resource from which the described resource is derived LSSU Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource Circa 2021 Rights Information about rights held in and over the resource © 2021 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource text.serial Identifier An unambiguous reference to the resource within a given context BOT20210803029 Administration Board of Trustees Circa 2021 Meeting Minutes https://d1y502jg6fpugt.cloudfront.net/32263/archive/files/39a9d4401e5928bf719db574171d2e5c.pdf?Expires=1777507200&Signature=GcOEYmZ8GH0KVYgkwuZJzsRrGezMzvmaMg1BapImqA0vHKxXCITtiMxzl%7E2%7Ew52EYA19r-l6HbjuAdPaDggEsRDoqq642c9KuDTtYTSbPAlY15OYMPrk1B18l0p7zDw2WVaHAvgY%7E8bfM7TzUW6RU-LLYepdPzt-5DsFxy87VBubkkpmh8QM0sDWbSGPyf3fkz5SPdHNigQcN0693QHJXzo8MimflJoSBD8ssCSJ61rk5H%7EBdG9l7mbuqYl3X03ox3Xixy0cWXA03eJWNmdVuDXN1IhwcAcB8aTG-dFVGQ1jnGBN1d6PbXFw%7E%7E81jg-bhBsNxa-Q2KaH4OHE7TLZmA__&Key-Pair-Id=K6UGZS9ZTDSZM e1a30c5eb87937d26a322a254455585a PDF Text Text Lake Superior State University Board of Trustees Minutes of Meeting Walker Cisler Student and Conference Center Sault Ste. Marie, Michigan November 13, 2020 The Board of Trustees of Lake Superior State University met in regular session beginning at 8:30 a.m. on Friday, November 13, 2020, in the Superior Room, of the Walker Cisler Student and Conference Center, Lake Superior State University, Sault Ste. Marie, Michigan. The meeting was pursuant to Section 1.01. of the Bylaws of said Board with notice to the Board pursuant to Section 1.04., and public notice pursuant to Section 1.05. of the Bylaws. The section numbers and headings of these minutes correspond to the agenda. A copy of the proposed agenda was distributed to each Trustee at the public session of November 13, 2020. The proposed agenda had been sent pursuant to Section 1.04. of the Bylaws. Copies of all such material are contained as appendices to these minutes. At the call to order, there were several members in the audience. I. Roll Call Mr. Thomas Bailey, Chair, called the meeting to order at 8:30 a.m. He asked Ms. Lauren Pierce, Secretary, to call roll. The following members responded, “present”: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Ms. Sandi Frost Steensma Ms. Cynthia Williams Dr. Rodney S. Hanley, President and ex-officio Six Trustees were recorded as present with Trustees Bailey, Frost Steensma, and Williams connected via Zoom conference. Mr. Pingatore and Dr. Mercer were confirmed to be connected via Zoom conference two minutes after roll was taken. Present for the University were Ms. Wendy Beach, Director of Human Resources, Safety and Risk; Dr. Michael Beazley, Dean of Student Affairs; Mr. Thomas Coates, Foundation Director; Dr. Jason Garvon – Zoom Conference, Faculty Association President; Dr. Lynn Gillette, Provost and Vice President for Academic Affairs; Mr. Keegan Hoose, Student Government President; Ms. Laura Moening, Vice President of the Education Support Personnel; Dr. David Paitson, Director of Athletics; Mr. Fred Pierce, Dean of Admissions and Marketing; and Mr. Maurice Walworth, Vice President for Finance and Operations. �Lake Superior State University Minutes of Board of Trustees November 13, 2020 II. Approval of the Agenda for November 13, 2020 Mr. Lukenda moved for Board approval of the agenda for November 13, 2020, as presented; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. III. Approval of the Minutes for September 18, 2020 Ms. Caruso moved for Board approval of the minutes for September 18, 2020, as presented; supported by Ms. Williams. The motion carried with unanimous voice vote. IV. Approval of Minutes for September 29, 2020 Ms. Caruso moved for Board approval of the minutes for September 29, 2020, as presented; supported by Ms. Williams. The motion carried with unanimous voice vote. V. Addresses to the Board Community member, Pastor Steve Habusto addressed the Board and administration, thanking LSSU for maintaining the operation of the Norris Center pool and urged the administration to continue investing in the needed maintenance and repairs. VI. Chair’s Remarks Mr. Bailey shared congratulations and thanks to the University for a clean and complimentary annual audit report. In addition, Mr. Bailey stated the enrollment figures are encouraging, and two balanced budgets have been achieved for approval by the Board. He thanked everyone that was involved with reaching these goals and continue to improve as an institution. VII. President’s Remarks Dr. Hanley provided a near end fall 2020 semester update, stating that much of the last eight months has been dominated by the COVID-19 global pandemic. To date, LSSU has had among the fewest number of COVID-19 cases of any public university in Michigan, and of those cases, all have recovered successfully. LSSU’s approach to the pandemic and keeping the students and staff safe, has served as a model for institutions through the state. The University has done many things and instituted policies that have helped confront the pandemic. The University is committed to responding as quickly and thoroughly as possible when notified of a positive COVID-19 case. The LSSU Health Care Center has an Abbott ID Now analyzer that enables rapid PCR 2 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 COVID-19 testing. The Chippewa County Health Department has been a critical partner with whom LSSU has collaborated closely in the University’s response to COVID-19. Students who test positive are isolated in Brown Hall, which has been configured exclusively for that purpose. Dr. Hanley thanked the entire University community for their commitment to the Four Pillars of Laker Safety. Numerous emails communicating Laker Safety have gone out on a regular basis to faculty, staff and students. Dr. Hanley gave a special thanks to the faculty, for their dedication and commitment to delivering classes in-person, and for the flexibility and cooperation for adapting to the virtual environments. Dr. Hanley thanked staff members who helped ensure the safety and well-being of the campus: custodial and facilities staff, dining services staff, and live-in professional and student staff. As the cold and flu season approach, LSSU will continue to be vigilant and more attentive to ensuring compliance with the Four Pillars of Laker Safety. VIII. Finance Report Mr. Walworth provided the Board with a review of FY21 financials and referenced several dashboards, including the General and Auxiliary funds, proposed revenues and expenses, and other financial events. Since the Board’s last meeting, the State has provided a full FY21 allocation to LSSU. As such, the GF budget requests were adjusted. Included in those adjustments are removal of any CARES Act funding, reduction of layoffs and work-hour reductions, adjustments to revenues due to enrollment and additional information, and inclusion of Covid-19 expenditures not covered by other funding sources. As a result of these adjustments, Mr. Walworth presented the proposed FY21 budget, alongside the actual year to date (YTD) expenditures. LSSU is proposing a General Fund budget surplus for FY21, by about $24K. The projected revenue for FY21 is about $37.1M, and the projected expenditures are about $37.1M. The YTD revenue is at 44.4% of the budget, and the YTD expenditures are about 34.6% of the budget. Having completed 1/3 of the fiscal year, these numbers are where LSSU expects them to be at this time. Housing is proposing a budget surplus for FY21; increasing the Housing Fund balance by about $158K. Revenue YTD is at 50.6% and expenditures are at 30%. Cisler Operations is proposing a budget surplus for FY21; reducing its deficit by $400K. Revenue YTD is at 52.5% and expenditures are at 31% of budget. Athletics is proposing a deficit budget for FY21 by about $81K. Revenue YTD is at 30% and expenditures are at 22%. 3 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 Much of the revenue has not been realized due to COVID restrictions and the postponed athletic season. The institutional cash balance is currently $15.7M. This cash is comingled in all cash funds and varies throughout the year. The current balance is in line with previous years at this time in the semester. In other financial events, LSSU has received COVID-19 federal grant allocations. All $800K designated for student support has been expended. LSSU has also received $1.5M in deferred revenue from the State, for the cut in FY20 State appropriations and must follow CARES Act requirements. To date, LSSU has submitted about $1.1M in qualified expenditures. The remaining dollars must be used by December 30. LSSU has taken the steps necessary to present a revised General Fund balanced budget to the Board for approval. The proposed budget reflects changes from the originally approved budget, to include: updated revenue to account for fall semester shortfall and demographic shifts, State allocation change, reduction in layoffs and work-time reductions; and removal of COVID-19 backfilling funds. In general, most areas will continue to operate within the 6% cuts initiated earlier this year. Mr. Lukenda moved for Board approval for the Fiscal Year 2021 General Fund budget as presented; supported by Ms. Frost Steensma. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma Ms. Cynthia Williams “Yes” “Yes” “Yes” “Yes” “Yes” Abstain “Yes” “Yes” The motion carried with seven affirmative votes. Mr. Lukenda and Ms. Frost Steensma praised the administration for reaching a balanced budget, and the use of the CARES Act dollars. Mr. Walworth presented to the Board, Auxiliary Fund budgets for FY21. He stated that it has been many years that the Board has been presented with a balanced budget for approval, for both General and Auxiliary Funds. Auxiliary Funds are broken into three components: Student Affairs, Athletics, and Other Auxiliaries. Student Affairs is comprised of Cisler Operations ($432K surplus), 4 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 Health Services ($103K deficit), and Housing ($157K surplus). For FY21 these units are proposing budgets with a net surplus of about $487K. Athletics is requesting a deficit budget of about $81K. This is due to COVID restrictions and the loss of revenue from postponed or canceled sports seasons. In Other Auxiliary units, portions are requesting deficit budgets totaling $170K; however, the total Auxiliary Fund Balance at year-end is anticipated to be over $1M. All Auxiliary units combined are proposing a surplus of just over $200K for FY21. Ms. Frost Steensma moved for Board approval for the Fiscal Year 2021 Auxiliary Fund budget as presented; supported by Ms. Caruso. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma Ms. Cynthia Williams “Yes” “Yes” “Yes” “Yes” “Abstain” “Yes” “Yes” “Yes” The motion carried with seven affirmative votes. Mr. Walworth presented to the Board, a new tuition rate for the summer term. The summer term tuition was previously approved at the standard tuitions rate for FY21. This was before a winter term was planned. With the new winter term and its discounted tuition of $333 per credit hour, LSSU would like to align the winter and summer tuition rates to be consistent with the new winter term. The winter term has proven to be successful and the timing of this new rate would allow the MarComm Dept. to aggressively markets the rate and plan for course offerings. Upon approval, the Structure of Rates (Appendix A) would be updated to reflect the new summer term rate. Mr. Barch moved for Board approval of the Summer Term tuition rate of $333/credit-hour and the Structure of Rates as presented (Appendix A); supported by Mr. Pingatore. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” 5 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 Ms. Cynthia Williams “Yes” The motion carried with eight affirmative votes. Mr. Walworth presented to the Board for approval to examine options for reissuing the 2012 bonds with a Bond Authorizing Resolution (Appendix B). In 2012, LSSU issued a Bond for approx. $23M. It has been determined that the 2012 Bond is callable on November 15, 2021. A comparison of advanced refunding versus current refunding ahead of the call date was examined, with some options that could provide a savings of about $100K per year if executed in February or March of 2021. The early call date is recommended due to the unknown interest rates and a year from now. The terms are very general, allowing LSSU to select the path that leads to the best outcome as the issue date moves closer. LSSU Bond attorney is Dickinson Wright PLLS and PFM as the financial advisors. Mr. Pingatore moved for Board approval for the 2012 Bond Authorizing Resolution as presented (Appendix B); supported by Ms. Frost Steensma. Mr. Barch stated he would like to see LSSU adopt the resolution, but wait to finance later in the year for potential additional savings. Once the resolution is in place, the financing can take place shortly thereafter. Mr. Lukenda supported Mr. Barch and added that the Board receives a check back at the time before the plan to execute the Bond reissuance. Mr. Walworth clarified that the Board’s approval of the Bond Issuance Authorization would allow the LSSU administration to look at refinancing anytime up to and including the call date, followed with a check back to the Board before execution. Mr. Pingatore asked if the 2012 Bond was related to Johnson Controls. Mr. Walworth stated no, that the 2012 debt service Bond included many debts that were originally tied to SWAP funding. Mr. Barch added that the Bond reissuance does not give LSSU additional funds, just reduces the debt payments. Mr. Lukenda asked if there would be any fees related to the refinancing. Mr. Walworth stated that there would be fees at market rates and would be available at close. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda “Yes” “Yes” “Yes” “Yes” 6 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma Ms. Cynthia Williams “Yes” “Yes” “Yes” “Yes” The motion carried with eight affirmative votes. Mr. Walworth provided an update on activities related to the CFRE Capital Outlay Project. The structural steel is almost all in place. The concrete for the mezzanine and 2nd floor has been poured. Underground inspection of the mechanical, electrical, and plumbing work continues and the site is being prepped for the vapor barrier. Roofing work will occur after the slabs are in place with a plan to enclose the structure in January/February of 2021. The Brownfield site work is estimated to be about 95% complete. Final site and survey work has been completed and the site can be prepped at any time for Salmon Way Road, sidewalks, etc. The City has begun planning for their $23M waterfront project. The project will eventually wrap CFRE and include replacement of the waterfront, community parking, and park restoration, picnic and fishing areas. The planning is in the very early stages of development and not scheduled to be completed until 2022. Mr. Walworth shared with the Board, contributions to the Strategic Plan, including: • Budget planning, monitoring, and aligned with the Board approved budgets, achieved unqualified audits for the institution, processed CARES Act funds as reimbursement to LSSU, successful negotiation with Barnes & Noble, resulting in $37K, continue to provide training to budget managers, additional accounting support was provided to Athletics. • Implemented automated monitoring of the steam plant operations, automated time & effort reporting for grants, automated the verification of a student’s address and phone number. • Set up occupancy schedules for most buildings, energy usage for all GF buildings has begun, with the first report recently delivered in Oct. 2020. • IT staff training for online instruction and technology, IT developed prototype systems to pretest online technology before deployment. • Campus bandwidth was doubled, an IT Security Officer was identified, additional hardware, software, and licensing was acquired for online instruction. • Replaced sidewalks, Norris Center Chiller, new chiller roof, repaired steam plant roof, upgraded steam plant boiler controls, implemented new water treatment plan, and new trees planted on campus. 7 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 IX. Academic Affairs Report Dr. Gillette presented to the Board, two new Bachelor of Science degrees in elementary education. The Michigan Department of Education (MDE) changed the Michigan certification structure and mandates that teacher education institutes redesign their education programs to address the changes. The statewide modifications to how teachers are prepared are an improvement initiative, which promotes and integrates strong content knowledge, instructional methods, clinical experiences in actual classrooms, and recent advances in the cognitive science of learning. The new programs must also be approved by the MDE and should be offered to students starting in the fall of 2021. Mr. Barch moved for Board approval to add the Bachelor of Science in Teacher Education with Grade Band PK-3 Concentration and the Bachelor of Science in Teacher Education with Grade Band 3-6 Concentration; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Dr. Gillette thanked faculty and staff for doing an outstanding job during the fall semester. The faculty has provided LSSU students with a quality educational experience; all while adjusting to COVID restrictions, multiple levels of learning environments and an adjusted academic calendar. Dr. Gillette highlighted updates from multiple academic areas, and contributions to the Strategic Plan, including: • Initiative to add new academic programs and delivery methods – this year LSSU will offer a winter term that starts on December 7, 2020 through December 19, holiday break then resume December 28 through January 8, 2021. A select set of courses will be offered, focusing on the Catch Up & Get Ahead approach. To date, 143 students have enrolled for the new term. • The HLC will be conducting the year four comprehensive evaluation for institutional accreditation in March 2021. LSSU must submit the final assurance argument to HLC by February 22, 2021. The next comprehensive evaluation will occur in six years, in 2026-2027. LSSU will host an HLC review team virtually on March 22-23, 2021, and documenting how LSSU meets HLC’s five essential criteria for accreditation. One representative will be on campus briefly during the March assessment. The review team will schedule meetings with several LSSU departments and individuals. Dr. Gail Essmaker, Vice Provost for Accreditation and Assessments, and seven other LSSU HLC Leadership Team members have drafted the assurance argument that includes numerous sub-criteria will multiple parts. The team anticipates submitting the final draft to Dr. Hanley for review. • The School of Nursing received notification, granting accreditation to the Baccalaureate degree in Nursing at LSSU for ten years, extending to December 31, 2030. 8 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 • • • For the first time, LSSU is evaluating adjunct faculty. Deans, chairs and faculty are observing adjunct faculty members in the classroom, and giving feedback to the adjuncts on how they can be more effective. In addition, the Deans are writing up formal evaluations of adjuncts. A $25K grant from the USDA Forest Service was awarded to CFRE and collaborators to create a St. Mary’s River green storm water demonstration project on the property of the CFRE building. Professor Ben Southwell and Drs. Thu Nguyen and Derek Wright have been awarded funding for the proposal “Pilot Scale Evaluation of Digital PCR for the Detection of SARS COV2 in Wastewater.” The total project award is $309K and will develop an early warning method to detect COVID-19 outbreaks, and develop and implement a pilot surveillance programs as part of a statewide network with the use of Digital Droplet PCD instrumentation. CFRE’s partnership with the Anglers of Au Sable and Grayling Hatchery Inc. was formalized, and Biology Senior, Julia Green, was invited to serve on the Grayling Hatchery Inc. Board. Dr. Kimberly Muller met with the Lukenda school of Business Professional Advisory Board, discussing the Strategic Plan and creation of new programs and certificates. Dr. Gillette announced the appointment of Dr. Kathy Berchem from Interim Dean to Dean of the College of Health and Behavior, effective November 1, 2020. Dr. Garvon, Faculty Association President, provided an update from the FA. Dr. Garvon recognized the students for completing most of the semester with low COVID numbers, and recognized the LSSU community for assuring the safety of all. Faculty have been busy and active and have been making sure students have the information and materials necessary to successfully complete the semester. Dr. Garvon stated that Dr. Derek Wright has developed a system that allows course delivery in three modalities simultaneously – a cost of about $1K per classroom and developed just before the spring 20 semester. Two grievances were filed on behalf of faculty as a whole regarding academic freedom with an assignment placed in LMS gradebook for purchasing books through Barnes & Noble. The second was interference from CFRE members with a grant application process. Dr. Garvon stated that both grievances were brought to a speedy resolution. Since the last Board meeting, two concerns have been brought to the attention of the FA: • Open positions for faculty and academic support staff not being filled. There is a need for academic assistance in Norris for Kinesiology and Criminal Justice. • Course and program fees are not being returned to areas that charge them. Two options may be to increase fees, although the faculty do not wish to add an additional financial burden to students; or eliminate fees if they are not intended to go to the appropriate course. 9 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 Dr. Garvon stated that both concerns often originate from concerns over funding going to CFRE and maintaining other programs at LSSU. Overall, there is support for CFRE, but faculty are concerned about additional needs on campus. Lastly, Dr. Garvon stated that he would be meeting with the COVID task force to fine tune protocols and procedures in preparation for the spring semester. Mr. Oshelski provided the Board with informational items, and one action item. To date, Charter School enrollment numbers are slightly above 9,300. Overall, expenditures in the LSSU Charter School office are trending downward due to a reduction in travel. This past fall semester, 29 former Charter School students attended LSSU, with six being Early/Middle College students. The Charter School office continues to offer a wide variety of professional development, and recently partnered with the School of Education to offer a reading course in the upcoming spring and offer a Crisis Prevention and Trauma informed education course/certificate in the upcoming summer. Five academy reauthorizations are anticipated to be presented for Board approval at the January or March 2021 Board meeting. Most schools are looking to go to virtual learning if they have not already, based on feedback from the health department, staff and families. Mr. Oshelski presented to the Board, an action item to add a fourth site for American International Academy. The fourth site will allow the district accommodations for enrollment expansion and extracurricular activities, including soccer and baseball fields. Mr. Lukenda asked if the new amenities would attract new students. Mr. Oshelski confirmed that it would, and the administration took into consideration what the families needed. Mr. Lukenda moved for Board approval of the additional site located at 15601 Northline Road, Southgate, Michigan 48195 for American International Academy; supported by Ms. Caruso. The motion carried with unanimous voice vote. X. Student Affairs Report Dr. Beazley provided an update on the University response to the COVID-19 pandemic and planning since the last Board meeting. Dr. Beazley acknowledged the COVID task force for their work over the past eight months. To date, the University has seen 51 total positive case counts, with 22 currently active cases (4 on campus and 18 off campus). Quarantining students possess the most logistical challenge for the various departments across campus. LSSU continues to support students that are in Brown Hall for quarantine housing. Student-athletes continue to participate in a surveillance-testing program in accordance with NCAA guidelines. Dr. Beazley is taking steps to increase in-house COVID-19 testing 10 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 capacities. Through working with Dr. Steve Johnson and Ben Southwell, LSSU has obtained a digital PCR analyzer that can be used for saliva-based testing. In the Health Care Center, a second ID NOW analyzer has been ordered to double the testing capacity on campus. Testing will be offered a part of the move back to campus in January. In addition, the University has put forth efforts to become a COVID-19 vaccine site as the vaccine becomes available. Dr. Beazley noted the efforts of faculty, staff and students, in following the Four Pillars of Laker Safety. Dr. Beazley provided the Board with an update on student retention. LSSU’s retention rate was 74% for first-time students in fall 2019 who returned in fall 2020. This represents a 3% uptick over the preceding 2018-2019 cohort retention and progress toward the strategic goal. Male and female students are being retained at higher rates than last year, by 2.3% and 4.1%, or 70.5% for males and 77.2% for females. First-generation students show a retention rate of 69.3%, a 2.3% increase from last year. Non first-generation students were retained at nearly 81%. Pell Grant recipient students show 72% retention vs, 77.5% for noneligible Pell Grant recipients. Native American student remain a priority focus for student retention efforts. Dr. Mercer moved for Board approval of the Liquor License for the hockey season in the Norris Center/Taffy Abel Arena, pursuant to State laws required by Board action; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Dr. Beazley provided an update on Student Affairs accomplishments since the last Board meeting, and work that will continue in the academic year, and contribution to the Strategic Plan. All divisions of Student Affairs services remain available for the remainder of the semester. Ruthann Cantile, Director of Club Sports, has been preparing a proposal for a new club sport, with hope to have it start in the fall of 2022. Ms. Cantile has been working with the men and women’s club sport ACHA ice hockey coaches on recruiting efforts. Mr. Hoose provided the Board with updates from Student Government (SG). The SG held their last meeting of the semester earlier in the week. Some of the SG accomplishments for the fall semester included: • A new mission statement, presented by Mr. Hoose – “We believe in cultivating the best possible student experience at Lake Superior State University. By listening to, speaking for, and representing the diverse voices of all of our students, we advocate for students’ wants, needs, and beliefs.” • Defining SG Objectives for 2020-202, presented by Mr. Hoose – § To ensure physical, mental, and emotional wellbeing of all students. § To increase the value of the student experience. 11 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 § § § § To cultivate an environment of diversity and inclusion. To protect the autonomy of the student and preserve individual students’ right, liberties, and authorities over their college experience. To promote great collaboration between the SG University Administration, and the Sault Ste. Marie community, as well as other higher education student governance associations in Michigan, elsewhere in the United States, and abroad. To improve the overall functioning of the SG. Mr. Hoose highlighted SG initiatives based on the Strategic Plan: • Presenting student artwork on campus. • Appointing a SG diversity officer. • Build relationships with tribal community. • Build relationships with SG at other institutions in Michigan and Canada. • SG appointed a COVID-19 liaison, working closely with LSSU COVID response team. • SG representative in attendance at the city commissioner’s meetings. • Sustainability on campus – promote an apiary and more trees on campus. Mr. Hoose commended the students for their hard work, in spite of the pandemic. He thanked the Board, administration, faculty and COVID response team for creating an effective plan for student success over the past eight months. Mr. Lukenda commended Mr. Hoose and the SG team for developing the new mission statement and objectives. Dr. Paitson provided the Board with an overview of the Athletic Department’s update, including review of the student-athlete academic performance dashboards. LSSU student-athletes show a strong progressions since 2016 in total credit hours earned. LSSU student-athletes rank in the 84% among all Division II universities and the 88% among GLIAC members. Dr. Paitson informed the Board of various decisions taken by the NCAA that impact LSSU Athletics return to play plan including, policies, travel and testing protocols, arena and facility protocols, and health and safety recommendations. The Athletics department has been working closely with War Memorial Hospital and the LSSU Student Affairs office for required testing. LSSU athletes have maintained a low positive case rate with no outbreaks to date. Preparations are underway for the first hockey game of the season, scheduled for November 21 against Michigan Tech. Division II sports are scheduled to start in January and some in February. Seating capacity for the Norris Center will be capped at 500 participants. All ticket sales will be purchased and distributed electronically. Season ticket holders, students, and staff will be granted first 12 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 access, with remaining tickets available to the public. The box office windows will be closed. LSSU will stream games via FloSports TV. Dr. Paitson provided the Board with an update of the execution of athletic departmental objectives within the Strategic Plan. Laker Athletics has secured Athletics Staffing and Consultants to conduct a feasibility study related to the potential addition of women’s soccer. XI. Admissions & Marketing Report Mr. Pierce provided the Board with an update on the progress associated with enrollment services. Due to constraints from the pandemic, usual forms of recruiting outreach has stopped. However, the current primary form of outreach has been through virtual meetings and presentations. Applications had been tracking at 3.9% behind the 2020 recruitment cycle, and currently are tracking at 3.1% to date. To date, 1,467 applications have been received, with 400 of those from Common Application. Admits are up 37% ahead of last year, largely due to the success of the decision in the Spring of 2020, to remove barriers to the application and admission process. In addition, students and families are evaluating college choice based on a new set of criteria. National data currently indicate that students and families are prioritizing: • • • • Health and safety, Is instruction occurring in a face-to-face environment or virtual, Program options, Educational costs. Mr. Pierce provided a winter term update, stating the most current enrollment to date is 146. The spring 2021 semester is looking to have significant increase to enrollment. The fall 2020 semester has a substantial amount of deferment activity. Currently, students admitted for the spring 2021 semester across all enrollment types are up by 80% from spring 2020. In Financial Aid, new first time FAFSA’s are tracking at 19% ahead from fall 2020. Returning student FAFSA completion is lagging at -33.5%, although not concerning given an earlier start date and environmental conditions. Adjusted scholarship criteria were loaded into Scholarship Universe and testing is near completion so Financial Aid packaging can be delivered to students by the end of November. LSSU’s federal loan default rates for the 2018-2019 year were 6.8%. Through an on-going educations efforts concerning student borrowing, the federal loan default rate decreased to 6.1% for the 2019-2020 year. All CARES Act dollars have been awarded to assist students impacted by COVID-19. Of the accepted students for the spring 2021 semester, 49.7% have submitted a FAFSA, 13 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 39% have received institutional aid and 24% have a complete financial aid package. In Marketing and Communication (MarComm), COVID signage, messaging and branding has taken priority in the department. Most recently, the annual Banished Words List has been launched, with over 100 submissions to date. Social Media activity and response continue to increase. A new view book is in the final stage for distribution. Mr. Pierce shared with the Board, contributions to the Strategic Plan as it relates to Admissions and Marketing, with the primary focus to increase student enrollment through various platforms. XII. Human Resources Report Ms. Beach presented to the Board informational items as it related to Human Resources, Safety and Risk, and Title IX. For September 1 – October 31, the Title IX office received five reports, none of which needed an investigation. Ms. Beach shared 2020-2021 first quarter Title IX information per the requirements of the State of Michigan, stating seven reports had been received in the Title IX office, none of which involved University employees. Two of the reports required an investigation; both found student violations. Ms. Beach thanked LSSU Title IX representatives for their instrumental role in recent policy changes. Ms. Beach recognized the Public Safety Office, for their campus COVID response, and taking care of students in isolation and/or quarantine. Ms. Beach acknowledged the ESP Executive Board, stating the LSSU administration and ESP Executive Board have been working closely in resolving various issues and discussions surrounding new ESP contract. Ms. Beach stated, the pandemic continues to adversely affect LSSU. Due to significant cuts in appropriation from the State and lack of available work between semesters, the University made the difficult decision to temporarily lay off and reduce hours of some members of its workforce. Employees on layoff will have a continuation of health insurance and be paid Holiday pay for legal and declared holidays. Ms. Beach provided updates from the Office of Human Resources, Safety, and Risk and Title IX: 14 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 • • • The Safety and Risk Office in collaboration with Public Safety, Housing and LSSU Fire Science students, held a Mock Dorm Burn. The event focused on educating students on fire hazards and fire safety rules in the residential halls. The Title IX Office hosted a large-scale educational event called “Let’s Taco ‘Bout Sex”. The event was held outside on Pleger Commons with 170 participants. Each resource table featured a fun educational game that allowed students to engage with each resource and learn about consent, sexual health, and skills for minimizing risks at parties. Public Safety welcomes a new Public Safety Officer, Caleb McCastle. Caleb is a 2020 graduate of LSSU, and former Resident Hall Coordinator while attending LSSU. Ms. Beach shared with the Board, contributions to the Strategic Plan as it relates to Human Resources, Safety and Risk, and Title IX, including: • • A new leadership development program for faculty and staff – to start in fall of 2021. Revamped Wellness program with an updated policy and new committee members – to start in January 2021. ESP Vice President, Ms. Moening, provided the Board with an update, stating ESP contract negotiations are underway since meetings started in October. Meetings take place weekly, with mutual goals for the best interest of faculty, staff and students. Ms. Moening stated that a new employee evaluation process is in development with the assistance of several individuals on campus. Ms. Moening praised the faculty and staff for their work over the semester and highlighted various campus activities: • • • • LSSU was a designated Super Precinct for the November election. LSSU hosted a hockey tournament. Jerry Killips built a giant pumpkin for a virtual burn in place of last spring’s snowman burning. LSSU mascot, Seamore has been sited around campus visiting various departments. Ms. Moening expressed concern for twenty-seven full time employees that recently received layoff notifications. She stated that winter break would be an opportunity to catch up and tackle preventative maintenance. Although it is realized that LSSU is looking for a cost savings, there is also a need for employees to feel safe and secure in their career. 15 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 XIII. Fundraising Report Mr. Coates presented to the Board, a dashboard of major gifts generated by the LSSU Foundation, stating pledge payment have been received on time. A recent $25K pledge fulfillment was received for funding the ongoing CFRE construction process. Mr. Coates gave a special thanks to Spence Brothers for providing a five-figure commitment to the CFRE project. Mr. Coates thanked Dean, Dr. Steven Johnson, for his role in a potential scholarship funding for cannabis related programs. Individual gifts have been received, including a large endowment to fund the Les Cheneaux area for various academic programs on campus. The Foundation is working with a Laker hockey alumnus to support the hockey locker room renovation. Prospect development and research activated continue to seek potential foundation funders for various University initiatives. The Foundation supported the Deans Fundraising Initiative in a gift receipt of a fire truck to be used by the Fire Science program; with an estimated value of $75K for the equipment. The CFRE campaign continues to be the top priority capital campaign for the LSSU Foundation, and is just shy of the $4M goal. Mr. Coates shared the LSSU Foundation annual fundraising activities, including: • • • • • • The Bud Mansfield Student Emergency Fund, the upcoming Giving Tuesday campaign will focus on raising funds in support of the Mansfield fund. Laker Hockey Locker Room Campaign. Fund for LSSU Annual Fund Campaign. Laker Club – Athletics Annual Fund Campaign. Annual and Endowed Scholarship Activities. The most recent Finance Committee meeting reported $18.6M in endowments available to academic programs and departments. Mr. Coates provided LSSU Alumni Relations activities, including: • • • • • The digital release of the fall 2020 Laker Log. Year-end calendar mailings for lifetime members. Ongoing communication with Laker loft holders regarding the upcoming hockey season. Ongoing social media, email and other media communications with LSSU alumni and friends. Ongoing database updates in response to mailings and other communications. 16 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 XIV. Other Business No other business. XV. Adjournment Mr. Pingatore moved for adjournment at 11:07 a.m.; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. Thomas C. Bailey Chair Rodney S. Hanley President Minutes prepared by Ms. Lauren Pierce Secretary. A draft of these minutes was completed on November 30, 2020. 17 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 Appendix A Proposed Structure of Rates Worldwide One-Rate Tuition: FY21 (fall and spring semester) $ 519.00 per credit up to 12 credits $ 6,228.00 flat rate for 12-16 credits Over 16 credits = $ 6,228.00 + $ 519.00 for each credit over 16 Worldwide One-Rate Tuition: Winter and Summer FY21 $ 333.00 per credit up to 12 credits $ 3,996.00 flat rate for 12-16 credits Over 16 credits = $ 3,996 + $ 333.00 for each credit over 16 Military Tuition1 $ 250.00 per credit for all enrolled credits (or current Tuition Assistance (TA) rate, whichever is greater) Graduate Tuition2 $ 630.00 per credit hour for all graduate courses VESi & Continuing Education3 $ 275.00 per credit hour Audit Tuition Rates The standard rate is $ 260.00 per credit hour, however, Senior Citizens (age 60 or older) are free The above rate structure represents only tuition charges unless otherwise noted. All current approved course fees, program fees, distance education fees, and activity fees would still apply. For a current description of these fees, visit http://www.lssu.edu/costs/. --------------------------------------1 The Military Rate is per the current agreements with the U.S. Coast Guard and Army National Guard. This rate is coded by the Registrar after each student is verified by the Business Office. This rate would not be valid for students electing to use Chapter 33 education benefits. Students must self-certify each semester to maintain eligibility for this rate. This rate is set the same as the TA Assistant rate as set by the military, currently $250.00 per credit and may be increased during the academic year. 2 Graduate tuition will be charged for all courses designated as graduate level. Graduate courses do not count as credits for any of the plateau levels, and are charged separately from undergraduate credits. 3 Graduate or continuing education courses provided through the VESi program are listed as EDUC920. 18 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 Appendix B Bond Resolution RESOLUTION OF THE BOARD OF TRUSTEES OF LAKE SUPERIOR STATE UNIVERSITY AUTHORIZING THE ISSUANCE AND DELIVERY OF GENERAL REVENUE BONDS AND PROVIDING FOR OTHER MATTERS RELATING THERETO WHEREAS, the Board of Trustees of Lake Superior State University (the “Board”) is a constitutional body corporate established pursuant to Article VIII, Section 6 of the Michigan Constitution of 1963, as amended, with general supervision of Lake Superior State University (the “University”) and the control and direction of all expenditures from the University’s funds; and WHEREAS, the Board has previously issued and has outstanding certain series of General Revenue Bonds payable from and secured by a lien on General Revenues (as hereinafter defined) (the “Prior Bonds”); and WHEREAS, on March 1, 2012, the Board previously issued and delivered its $23,355,000 aggregate principal amount of General Revenue Refunding Bonds, Series 2012 (the “Series 2012 Bonds”) for the purpose of refunding certain outstanding General Revenue Bonds, Series 1997 and General Revenue Bonds, Series 2001 of the Board; and WHEREAS, it may be appropriate and economic to refund all or portions of the outstanding Series 2012 Bonds as shall be determined by an Authorized Officer (hereinafter defined) (the portions of the Series 2012 Bonds to be refunded, if any, as determined by an Authorized Officer, is referred to herein as the “Bonds to be Refunded”); and WHEREAS, in the exercise of its constitutional duties, and in order to control and direct prudently expenditures from the University’s funds, the Board determines it is necessary and desirable to authorize the issuance of General Revenue Bonds of the Board (the “Bonds”), payable from and secured by a pledge of General Revenues, in order to provide funds that, together with other available funds, will be used to pay all or part of the costs of refunding the Bonds to be Refunded and to pay costs incidental to the issuance of the Bonds and the refunding; and WHEREAS, one or more trust indentures (collectively, the “Trust Indenture”) or loan agreements (collectively, the “Loan Agreement”) must be entered into by and between the Board and a trustee (the “Trustee”) or a direct placement lender, in either case to be designated by an Authorized Officer, pursuant to which the Bonds will be issued and secured; and WHEREAS, it is necessary to authorize the Authorized Officers, or any one of them individually, to negotiate the sale of the Bonds with an underwriter or group of underwriters to be selected by an Authorized Officer (collectively, the “Underwriter”) or with a direct placement lender to be selected by an Authorized Officer (the “Purchaser”), and to enter into one or more bond purchase agreements with the Underwriter or Purchaser (collectively, the “Bond Purchase Agreement”) setting forth the terms and conditions upon which the Underwriter 19 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 or Purchaser will agree to purchase the Bonds and the interest rates thereof and the purchase price therefor, or, in the alternative, to select the Underwriter for all or any portion of any series of the Bonds and to establish the terms for such Bonds through a competitive sale or bidding process pursuant to a Notice of Sale; and WHEREAS, in order to be able to market the Bonds at the most opportune time, it is necessary for the Board to authorize the President or the Vice President for Finance & Operations (each, an “Authorized Officer”), or any one of them individually, to negotiate the terms of and to execute and deliver on behalf of the Board the Trust Indenture or Loan Agreement, the Bond Purchase Agreement, and other related documents, to publish any Notice of Sale required for the sale of any portion of the Bonds, to establish the specific terms of the Bonds and to accept the offer of the Underwriter or Purchaser to purchase the Bonds, all within the limitations set forth herein; and WHEREAS, the trust indentures authorizing the Prior Bonds create certain conditions for the issuance of additional obligations payable from and secured by a pledge of General Revenues on a parity basis with the Prior Bonds; and WHEREAS, an Authorized Officer shall, on or prior to the date of delivery of the Bonds, certify that the conditions for issuing the Bonds, secured by General Revenues on a parity basis with the Prior Bonds, have been met; and WHEREAS, the refunding of the Bonds to be Refunded through the issuance of the Bonds will serve proper and appropriate public purposes; and WHEREAS, the Board has full power under its constitutional authority for supervision of the University, and control and direction of expenditures from the University’s funds, to refund the Bonds to be Refunded, to pay the costs of the refunding by issuance of the Bonds, and to pledge General Revenues for payment of the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF LAKE SUPERIOR STATE UNIVERSITY, AS FOLLOWS: 1. The Board further approves the refunding of all or any portion of the Prior Bonds, and authorizes the Authorized Officers, or any one of them individually, to select the portion, if any, of the Prior Bonds to constitute the Bonds to be Refunded, in order to produce interest or other cost savings or a more favorable debt service structure, or to provide more favorable terms or covenants, and to fund, if deemed appropriate, a portion of the costs of the refunding from available funds of the University and the balance of such costs from the proceeds of the Bonds, and to proceed with the refunding. The net present value savings from the refunding of the Bonds to be Refunded shall be not less than 3.0%. 2. The Board hereby authorizes the issuance, execution, and delivery of the Bonds of the Board, in one or more series, to be designated GENERAL REVENUE BONDS, with appropriate series designations, in the aggregate original principal amount to be established by an Authorized Officer, but not to exceed the aggregate principal amount of FOURTEEN 20 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 MILLION FIVE HUNDRED THOUSAND DOLLARS ($14,500,000), to accomplish the refunding of the Bonds to be Refunded and to pay costs related thereto. The Bonds shall be dated as of the date or dates established by an Authorized Officer, and shall be issued for the purpose of providing funds which, together with other available funds, to pay all or a portion of the costs of refunding the Bonds to be Refunded, and to pay costs related to the issuance of the Bonds and the refunding, including the costs of bond insurance premiums, if an Authorized Officer determines such insurance to be appropriate. The Bonds shall be serial bonds or term bonds, which may be subject to redemption requirements, or both, as shall be established by an Authorized Officer, but the first maturity or mandatory redemption date shall be no earlier than November 15, 2021 and the last maturity shall be no later than November 15, 2051. The Bonds may bear interest at stated fixed rates for the respective maturities thereof as shall be established by an Authorized Officer, but the weighted average yield of the Bonds (computed using the stated coupon and the stated original offering price) shall not exceed 3.50% per annum, subject, in the case of Bonds sold to a Purchaser pursuant to a direct purchase arrangement, to adjustments for increased costs of the Purchaser, rating changes and defaults and other specified factors, but in no event in excess of the lesser of 25% per annum, the maximum rate permitted by law or the maximum rate, if any, specified in the Trust Indenture or Loan Agreement. Alternatively, all or part of the Bonds may bear interest at a variable rate of interest for all or a portion of their term, determined on the basis of an index or a spread to an index or through market procedures, or both, and the variable rate of interest shall not exceed the lesser of 25% per annum, the maximum rate permitted by law or the maximum rate, if any, specified in the Trust Indenture or Loan Agreement. The Bonds may be subject to redemption or call for purchase prior to maturity at the times and prices and in the manner as shall be established by an Authorized Officer, but no redemption premium shall exceed 3% of the principal amount being redeemed, unless the redemption price is based on a “make whole” formula, in which case the redemption premium shall not exceed 25% of the principal amount being redeemed. Interest on the Bonds shall be payable at such times as shall be specified by an Authorized Officer. The Bonds shall be issued in fully registered form in denominations, shall be payable as to principal and interest in the manner, shall be subject to transfer and exchange, and shall be executed and authenticated, and may be issued in book-entry-only form, all as shall be provided in the Trust Indenture or Loan Agreement. The Bonds shall be sold to the Underwriter or Purchaser for a price to be established by an Authorized Officer (but the Underwriter’s or Purchaser’s discount, exclusive of original issue discount, shall not exceed 1.00% of the principal amount thereof) plus accrued interest, if any, from the dated date of the Bonds to the date of delivery thereof. Any or all of the Bonds may be made subject to tender for purchase at the option of the holder thereof or to mandatory tender for purchase. The obligation of the Board to purchase any Bonds subject to tender for purchase may be limited to the remarketing proceeds of such Bonds, or may be made payable from General Revenues, from available cash reserves of the University, subject to such limitations as may be specified in the Trust Agreement or Loan Agreement. 3. The Bonds shall be limited and not general obligations of the Board, payable from and secured by a lien on, the General Revenues of the Board (as shall be defined in the Trust Indenture or Loan Agreement in a manner generally consistent with the definition of General Revenues contained in the trust indentures pursuant to which the Prior Bonds were issued). The lien on General Revenues securing the Bonds shall be on a parity basis with the 21 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 liens on General Revenues securing the Prior Bonds and other previously issued obligations of the Board secured by a first lien on General Revenues. The Bonds may also be payable from and secured by a lien on moneys, securities or other investments from time to time on deposit in certain funds created pursuant to the Trust Indenture or Loan Agreement. No recourse shall be had for the payment of the principal amount of or interest or premium on the Bonds, or any claim based thereon, against the State of Michigan, or any member or agent of the Board (including, without limitation, any officer or employee of the University), as individuals, either directly or indirectly, nor, except as specifically provided in the Trust Indenture or Loan Agreement, against the Board, nor shall the Bonds and interest or premium with respect thereto, become a lien on or be secured by any property, real, personal or mixed, of the State of Michigan or the Board, other than General Revenues and the moneys, securities or other investments from time to time on deposit in certain funds established as pledged pursuant to the Trust Indenture or Loan Agreement. The pledge of General Revenues and funds specified in the Trust Indenture or Loan Agreement shall be valid and binding from the date of the issuance and delivery of the Bonds, and all moneys or properties subject thereto that are thereafter received shall immediately be subject to the lien of the pledge without physical delivery or further act. The lien of said pledge shall be valid and binding against all parties (other than the holders of any other bonds, notes or other obligations secured by a parity first lien on General Revenues) having a claim in tort, contract or otherwise against the Board, irrespective of whether such parties have notice of the lien. 4. The right is reserved to issue additional bonds, notes, or other obligations payable from General Revenues and secured on a parity or subordinated basis with the Bonds, the Prior Bonds, and other obligations of the Board so secured by a lien on General Revenues, upon compliance with the terms and conditions therefor as shall be set forth in the Trust Indenture or Loan Agreement. 5. Each Authorized Officer is hereby individually authorized and directed, in the name and on behalf of the Board, and as its corporate act and deed, to select the Trustee, if any, and to negotiate the terms of and execute and deliver the Trust Indenture or Loan Agreement. The Trust Indenture or Loan Agreement may contain such covenants on behalf of the Board and terms as such Authorized Officer deems appropriate, including, but not limited to, covenants with respect to the establishment of General Revenues at levels expressed as a percentage of debt service on the Bonds or all General Revenue obligations of the Board, and with respect to the issuance of additional bonds, notes or other obligations payable from and secured by General Revenues. In addition, each Authorized Officer is hereby individually authorized, empowered and directed to negotiate, if deemed appropriate by an Authorized Officer in connection with the issuance of the Bonds, for the acquisition of bond insurance and to execute and deliver an insurance commitment or other documents or instruments required in connection with such insurance. 6. Each Authorized Officer is hereby individually authorized and directed, in the name and on behalf of the Board and as its corporate act and deed, to select the Underwriter or Purchaser and to negotiate, execute and deliver the Bond Purchase Agreement with the 22 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 Underwriter or Purchaser setting forth the terms of the Bonds and the sale thereof, and containing such other covenants and agreements of the Board as may be required by the Underwriter or the Purchaser in connection therewith, in the forms as an Authorized Officer may approve, all within the limitations set forth herein. In the alternative, if determined appropriate by an Authorized Officer, selection of the Underwriter and setting of the terms for all or any portion of any series of the Bonds may be made through a competitive sale or bidding process, and each Authorized Officer is individually authorized to accept the winning bid or offer of the Underwriter for the purchase of the Bonds. 7. Each Authorized Officer is hereby individually authorized, empowered, and directed, in the name and on behalf of the Board, and as its corporate act and deed, to execute the Bonds by manual or facsimile signature, and to deliver the Bonds to the Underwriter or Purchaser in exchange for the purchase price therefor. 8. Each Authorized Officer is hereby individually authorized to solicit ratings on the Bonds from any national rating services that the Authorized Officer deems appropriate and, if necessary, to cause the preparation of a Preliminary Official Statement and an Official Statement with respect to each series of the Bonds, to deem such official statements “final” in accordance with applicable law, and to execute and deliver the Official Statements. In the event that all or a portion of any series of the Bonds is to be sold by means of a competitive sale or bidding process, as provided in this Resolution, each Authorized Officer is individually authorized to prepare and publish or cause to be published, or otherwise distribute, in such manner as an Authorized Officer shall determine, a Notice of Sale for such Bonds. Each Authorized Officer, or the Underwriter or the University’s financial advisor, as appropriate, is authorized to circulate and use, in accordance with applicable law, the Notice of Sale, the Preliminary Official Statements and the Official Statements in connection with the offering, marketing and sale of the Bonds. 9. Each Authorized Officer and any other appropriate officer or representative of the Board or the University are each hereby authorized to perform all acts and deeds and to execute and deliver for and on behalf of the Board all instruments and documents required by this Resolution, the Trust Indenture or Loan Agreement, the Bond Purchase Agreement and the Notice of Sale, or necessary, expedient and proper in connection with the issuance, sale and delivery of the Bonds, as contemplated hereby, including, if deemed appropriate, one or more escrow deposit agreements with an escrow agent to be selected by an Authorized Officer as may be necessary to accomplish the refunding of the Bonds to be Refunded. Each Authorized Officer is individually authorized to designate and empower the escrow agent to subscribe for United States Treasury Securities - State and Local Government Series, on behalf of the Board, as may be necessary in connection with any refunding authorized hereby. Each Authorized Officer is further authorized to execute and deliver all instruments and documents for and on behalf of the Board or the University required, necessary or appropriate for the ongoing administration or operation of the financing program represented by the Bonds, the Trust Indenture or Loan Agreement and the Bond Purchase Agreement. Any action required under the Trust Indenture or Loan Agreement, the Bond Purchase Agreement, the Notice of Sale or any other instrument related to the Bonds, may be taken by and on behalf of the Board by an Authorized Officer. Any reference to any specified officer of the Board or the University in this Resolution shall include any interim or acting officer occupying such position or having been assigned all or a portion of the functions of such position. 23 �Lake Superior State University Minutes of Board of Trustees November 13, 2020 10. In accordance with the requirements of Rule 15c2-12 of the United States Securities and Exchange Commission, the Board may be required in connection with the issuance of the Bonds to enter into one or more continuing disclosure undertakings for the benefit of the holders and beneficial owners of the Bonds. Each Authorized Officer is individually authorized to cause to be prepared and to execute and deliver, on behalf of the Board, the continuing disclosure undertakings. 11. Dickinson Wright PLLC is hereby appointed as bond counsel for the Board with reference to the issuance of the Bonds authorized by this resolution. 12. The financial consulting firm of PFM Financial Advisors LLC is hereby appointed as municipal advisor to the University with reference to the issuance of the Bonds herein authorized. 13. Any resolutions or parts of resolutions or other proceedings of the Board in conflict herewith are hereby repealed insofar as such conflict exists. 24 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustee Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Lake Superior State University Board of Trustee Meeting Minutes 2001-Current Creator An entity primarily responsible for making the resource Lake Superior State University Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource 2001 to Current Rights Information about rights held in and over the resource © 2017 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Language A language of the resource English Type The nature or genre of the resource text.serial Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 2001-Current Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document 24 Pages 8.5" x 11" Original Format The type of object, such as painting, sculpture, paper, photo, and additional data Paper Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2020 11 13 Board of Trustees Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Meeting Minutes Source A related resource from which the described resource is derived LSSU Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource Circa 2020 Rights Information about rights held in and over the resource © 2021 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource text.serial Identifier An unambiguous reference to the resource within a given context BOT20210803028 Administration Board of Trustees Circa 2020 Meeting Minutes https://d1y502jg6fpugt.cloudfront.net/32263/archive/files/52255237780283a8adba12a0c8e40c9c.pdf?Expires=1777507200&Signature=qQgpXClmh7FydZJAyjFyZs2H%7EFG6xFW1EL-9neCOL9WY6Uvy-b6YfK-aV2MQiNzjUdz18qQg-FBGZMsnT%7Eo8SutUhk2s2GUQd1lGXrazd3iB%7EUNF9cA1NVFkfPVbi%7Ec05bwxeA5VWJRyKlosV9iwogEVr6iV00WNaIoErAfELWcKAJDFklkR-xoH1JItTZOROvX6X2zaQffVOZMOu9wvHKar4evwj0FdA6wIY-AFDUE7T%7EYYoCHUQmMB8W0AkEgBUrKtd6T78un%7EHUb6n9kYVfugRgI51tmijaixg-nLkAYXyoDxuaQFFiC66ifYD84bR58Icx7xC%7EDNVg8DzsKynQ__&Key-Pair-Id=K6UGZS9ZTDSZM 78b5b60714de81f99a904234bf09e98b PDF Text Text Lake Superior State University Board of Trustees Minutes of Special Meeting Considine Hall LaJoie Board Room September 29, 2020 The Board of Trustees of Lake Superior State University met in special session beginning at 3:00 p.m. on Tuesday, September 29, 2020 in the LaJoie Board Room of Considine Hall, Lake Superior State University, Sault Ste. Marie, Michigan, and with Board of Trustees members connected via zoom conference. The meeting was pursuant to Section 1.03 of the Bylaws of said Board. Section numbers and headings of these minutes correspond to the agenda. A copy of the proposed agenda was distributed to each Trustee at the public session of September 29, 2020. Any material considered by the Board, which was distributed at the time of the meeting, is so designated in these minutes. Copies of all such material are contained as appendices to these minutes. At the call to order there were a few members in the audience. I. Roll Call Mr. Thomas Bailey, Chair, called the meeting to order at 3:00 p.m., and asked the secretary, Ms. Lauren Pierce to call the roll. The following members responded “present”: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Randy Pingatore Ms. Cynthia Williams Dr. Rodney S. Hanley, President and Ex-Officio Five Trustees were recorded as present. All five Trustees were connected via Zoom video/audio conference. Present for the University were Dr. Michael Beazley, Dean of Student Affairs; Dr. Lynn Gillette, Provost and Vice President for Academic Affairs; Mr. Fred Pierce, Dean of Admissions and Marketing; and Mr. Maurice Walworth, Vice President for Finance and Operations. II. Approval of the Agenda for September 29, 2020 Ms. Caruso moved for Board approval of the agenda for September 29, 2020 as presented; supported by Mr. Pingatore. The motion carried with unanimous voice vote. III. Addresses to the Board There were no addressed to the Board. IV. Chair’s Remarks �Lake Superior State University Minutes of Board of Trustees’ Special Meeting September 29, 2020 There were no remarks from the Chair. V. President’s Remarks Dr. Hanley provided the Board with a COVID update, stating that the University COVID Dashboard webpage was in the midst up a redesign. To date, there were no active COVID cases or individuals in quarantine, both on and off campus. VI. Michigan Department of Transportation Resolution for Salmon Run Way Mr. Walworth presented to the Board, two items for approval, a resolution from the State of Michigan, which would allow the CFRE project to conduct necessary work within the State’s jurisdiction, and to secure Board approval to authorize Dr. Hanley to act on behalf of the Board regarding any non-financially binding permits, authorizations, agreements, or other actions related to the construction of Salmon Run Way. A component of the CFRE project which is outside the scope approved by the DTMB and the SBO is the construction of Salmon Run Way. This component involves the construction of a road which connects the CFRE project (LSSU property) to Portage Avenue (State property) and runs across city property. Although the city has responsibility for the actual construction of the road, LSSU has responsibility for the CFRE related utilities, which run under the road. These utilities will connect to utilities under Portage Avenue. LSSU must secure approval from the Michigan Department of Transportation (MDOT) for this work. The required resolution would: • permit contractors to perform utility work within the Portage Avenue ROW, • partition liability with the work to appropriate parties, • require LSSU to restore the site to its original condition, and • require LSSU and its contractors to maintain appropriate insurance. Mr. Pingatore moved for Board approval of the MDOT Performance Resolution for Universities and Colleges, and for the Board to convey authority to Dr. Hanley to act on behalf of the Board regarding any future non-financially binding permits, authorizations, agreements, or other actions related to the construction of Salmon Run Way, and to report these actions to the Board at a subsequent Board meeting; supported by Mr. Barch. The motion carried with unanimous voice vote. VII. Other Business Mr. Pingatore asked if alternative brick options had been researched and/or considered for the exterior of the CFRE building. He shared concern for the quality of the brick material used in winter weather. Dr. Hanley stated that the administration would reach out to Spence Brothers to explore potential options. 2 �Lake Superior State University Minutes of Board of Trustees’ Special Meeting September 29, 2020 Dr. Hanley announced to the Board that going forward, Spence Brothers representatives would be invited to present to the Board at future Board meetings. VIII. Adjournment Mr. Pingatore moved for adjournment at 3:10 p.m.; supported by Mr. Barch. The motion carried with unanimous voice vote. ______________________________ Thomas C. Bailey, Chair ___________________________ Rodney S. Hanley, President Minutes prepared by Ms. Lauren Pierce, Secretary. A draft of these minutes was completed at 3:00 p.m. on October 1, 2020. 3 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustee Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Lake Superior State University Board of Trustee Meeting Minutes 2001-Current Creator An entity primarily responsible for making the resource Lake Superior State University Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource 2001 to Current Rights Information about rights held in and over the resource © 2017 Board of Regents - Lake Superior State University. 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Title A name given to the resource 2020 09 29 Board of Trustees Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource September 29, 2020 Board Minutes Source A related resource from which the described resource is derived LSSU Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource Circa 2020 Rights Information about rights held in and over the resource © 2021 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource text.serial Identifier An unambiguous reference to the resource within a given context BOT20210803027 Administration Board of Trustees Circa 2020 Meeting Minutes https://d1y502jg6fpugt.cloudfront.net/32263/archive/files/4538fddb323241f06b4bd5f485fc7d7e.pdf?Expires=1777507200&Signature=jOE98kr5AfRr6K6omtIZ%7ERPQ2xZ9x6tD7K%7ENs3lDm1DPPKdOyrNGbeFkd382t2sCiJ9GH3ukvV2r7kfI5UMaTtsT0vUjC7k4n2qSPRRT0GmcYMx9GRnXe2BmPymF3lToACIL2GyBB08i5f%7Ex06jS%7EjzuthBtoRLKBMaYOjCj5w7E9SI1A4PNsBXW5vj-Z-KOPvIJjaplNwFsKUJoqfcuhT60pCCgb2mbHLDDcefoZnSCZB9OQS-xph5a9DV4tFdrr0nYJJImHT8CELr6tyz8bjCVv-7NaIGWSB2GQtr1BkjANc17Am9-7hAeso-MIQbbXTCQtyLAll50Qy8ub5zyrA__&Key-Pair-Id=K6UGZS9ZTDSZM 190b9debd446407f0849644897252064 PDF Text Text Lake Superior State University Board of Trustees Minutes of Meeting Walker Cisler Student and Conference Center Sault Ste. Marie, Michigan September 18, 2020 The Board of Trustees of Lake Superior State University met in regular session beginning at 8:30 a.m. on Friday, September 18, 2020, in the Superior Room, of the Walker Cisler Student and Conference Center, Lake Superior State University, Sault Ste. Marie, Michigan. The meeting was pursuant to Section 1.01. of the Bylaws of said Board with notice to the Board pursuant to Section 1.04., and public notice pursuant to Section 1.05. of the Bylaws. The section numbers and headings of these minutes correspond to the agenda. A copy of the proposed agenda was distributed to each Trustee at the public session of September 18, 2020. The proposed agenda had been sent pursuant to Section 1.04. of the Bylaws. Copies of all such material are contained as appendices to these minutes. At the call to order, there were several members in the audience. I. Roll Call Mr. Thomas Bailey, Chair, called the meeting to order at 8:30 a.m. He asked Ms. Lauren Pierce, Secretary, to call roll. The following members responded, “present”: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Ms. Sandi Frost Steensma Ms. Cynthia Williams Dr. Rodney S. Hanley, President and ex-officio Seven Trustees were recorded as present with Trustees Bailey, Mercer, Frost Steensma, and Williams connected via Zoom conference. Mr. Pingatore was confirmed to be connected via Zoom conference five minutes after roll was taken. Present for the University were Ms. Wendy Beach, Director of Human Resources, Safety and Risk; Dr. Michael Beazley, Dean of Student Affairs; Mr. Thomas Coates, Foundation Director; Dr. Jason Garvon – Zoom Conference, Faculty Association President; Dr. Lynn Gillette, Provost and Vice President for Academic Affairs; Mr. Keegan Hoose, Student Government President; Ms. Laura Moening, Vice President of the Education Support Personnel; Dr. David Paitson, Director of Athletics; Mr. Fred Pierce, Dean of Admissions and Marketing; and Mr. Maurice Walworth, Vice President for Finance and Operations. �Lake Superior State University Minutes of Board of Trustees September 18, 2020 II. Approval of the Agenda for September 18, 2020 Ms. Frost Steensma moved for Board approval of the agenda for September 18, 2020, as presented; supported by Dr. Mercer. The motion carried with unanimous voice vote. III. Approval of the Minutes for July 17, 2020 Ms. Caruso moved for Board approval of the minutes for July 17, 2020, as presented; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. IV. Addresses to the Board There were no addresses to the Board. V. Chair’s Remarks Mr. Bailey expressed gratitude to students, faculty and staff for their tremendous work and efforts in handling Covid-19. Mr. Bailey announced that LSSU would be presenting a balanced budget for approval for the first time in many years and commended those that worked towards achieving this goal. VI. President’s Remarks Dr. Hanley described preparations for the fall 2020 semester, stating that considerable efforts were made to get the campus ready and safe for the return of students, faculty, and staff. Dr. Hanley gave special thanks to the cleaning and trades staff, for all of their work in preparing classrooms, offices, and housing. COVID testing for all faculty staff, and students took place upon their arrival for the fall semester. Dr. Hanley gave special thanks to War Memorial Hospital, Bay Mills Health Center, and the LSSU Students Affairs office for organizing the testing on campus. There were no positive cases at the open of the fall semester. Dr. Hanley highlighted a 13.5% increase in new student enrollment for the fall semester. Data indicates some students deferred fall enrollment to the spring, showing re-admits up 28% compared to this time last year. Dr. Hanley gave a special recognition to Fred Pierce, the Dean of Admissions & Marketing, and the entire Admissions staff for their hard work. COVID has also been a budgetary disruption in the State, with an imposed FY20 11.5% cut to state appropriations for higher education – $1.5M for LSSU. The 2 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 University received notice that the State would back-fill those dollars with Federal COVID funds, dollar for dollar, but with significant restrictions. LSSU has prepared for a significant reduction of State funding for FY21. Dr. Hanley commended administrators, staff, and Deans for a fantastic job in making painful, yet necessary cuts for a balanced budget. The University is waiting for the State to provide final budgetary decisions. The administration will come back to the Board with any changes to the budget if necessary. Dr. Hanley stated, like many Universities, LSSU experienced a cluster of cases a few weeks back, however, staff was able to detect, contain, and isolate those cases quickly and suppress the outbreak. To date, there are not active COVID cases on campus. Dr. Hanley commended the Division of Student Affairs, and Mike Beazley, Dean of Student Affairs for their extraordinary effort in both planning and response to COVID related events. Dr. Hanley encouraged the campus community to stay vigilant and to follow the four pillars – wear a mask, social distance, exercise appropriate hygiene, and encourage others to follow the guidelines as well. Lastly, Dr. Hanley shared optimism for the future of LSSU, coming out of the pandemic stronger and more impactful than before. VII. Finance Report Mr. Walworth provided the Board with a review of FY20 year-end financials and referenced several dashboards, including the General and Auxiliary funds, cash balances, and other financial events. An $840K deficit was approved for the General Fund (GF) for FY20. LSSU reported and expected year-end deficit of only $400K at the May Board meeting. In July, the State announced an 11% ($1.5M) cut to LSSU’s fiscal year allocation. This resulted in a reduction of revenue for FY20. Only 95% of the expected revenue was realized. When LSSU began to see the impact of COVID, hiring and spending freezes were initiated. As a result, expenditures are about $3M below budget. Overall, the Housing budget saw a profit for FY20 with an increased fund balance from $412K to $560K, just shy of the $630K approved budget. Cisler Operations performed slightly better than budgeted, with an improved deficit of $2.03M to a deficit of $1.97M for FY20. The Auxiliary Funds (AF) ended the FY with a deficit improvement of about $100K. Transfers were also impacted by COVID. The unbudgeted exit from the housing contract and the final payment for Johnson Controls resulted in transfers exceeding the budget by about $1.2M. The current cash balance reflects an 3 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 overpayment (July allocations and entire COVID federal grant funds in August) to LSSU of about $200K, which must be returned to the State in October. LSSU has received three allocations under the CARES Act dollars totaling $1.6M. LSSU will be reimbursed for COVID related expenditures and student financial aid, as outlined in the CARES Act. The General Fund began the year with a deficit of $1.5M and ended the year with a deficit of $3.4M. $1.5M of that deficit will be captured in FY21. Overall, the GF ended FY20 better than budgeted - if the $1.5M deferral in the State Allocation is not included. The $1.5M has been receipted by LSSU, is recorded in a grant fund, and is not scheduled for expenditure. Mr. Walworth presented to the Board for approval, the FY21 General Fund budget proposal. LSSU has taken the steps necessary to present a balanced budget to the Board for approval. Many assumptions have been incorporated into the budget; the largest unknown is the allocation from the State. If the cut from the State is not 10%, LSSU will evaluate the current financial situation, and request and updated budget be approved at a future meeting. The proposed budget included projected revenue, transfers, and adjustments to expenditures based on: • • • • • • • • • • • the 10% reduction in allocation from the State for FY21, non-student driven revenue similar or less than to FY20 actual revenue, stable enrollment from FY20 to FY21, additional growth in St. Helen location, summer revenue similar to summer 2020, retention rates similar to previous years, an increase in the 2012 debt service payment (transfer) an increase in debt service for brownfield loan (transfer), an increase to the club sports auxiliary unit (new transfer), an increase for Line of Credit debt service (new transfer), a reduction in the transfer to the Foundation and Athletics. Given the reduction in revenue and the increase in transfers out of the GF, adjustments to expenditures were necessary. The estimated $36.2M in revenue, minus the $4.1M in transfers leaves $32.1M for expenditures. This is a reduction of about $1M from FY20. Many of the GF expenditures are fixed (insurance, MPSERS, fin-aid waivers, approved raises, etc.) leaving only $28.6M for true allocation to budget managers. Budget managers expended just over $30M in FY20, therefore a 6.2% cut was determined as necessary for FY21 planning in order to achieve a balanced budget, which was successfully achieved. Mr. Walworth stated that the 6.2% cuts were no simple task on top of the prior 8% cuts that took place in FY20 from FY19. 4 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 Ms. Frost Steensma moved for Board approval for the Fiscal Year 2021 General Fund budget as presented; supported by Mr. Lukenda. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma Ms. Cynthia Williams “Yes” “Yes” “Yes” “Yes” “Yes” Abstain “Yes” “Yes” The motion carried with seven affirmative votes. Ms. Frost Steensma and Dr. Mercer praised the administration for reaching a balanced budget. Mr. Walworth presented to the Board for approval, for a new tuition rate for the winter term. The “Come Here, Stay Here” plan implemented by LSSU resulted in an early start date for the fall semester and an extended time period between the fall and spring semesters. It was decided that there was sufficient time between the fall and spring semesters to offer classes in a new “Winter Term”. The Winter Term would be structured, financially, like recent summer terms, and all classes would be offered online. The proposed tuition would be $333/credit-hour. The plateau and all fees would be applicable. The Structure of Rates was previously approved by the Board, but needs to be updated to reflect the Winter Term. Dr. Gillette’s report will provide more detail on the course offerings. Mr. Lukenda moved for Board approval of the Winter Term tuition rate of $333/credit-hour and the Structure of Rates as presented (Appendix A); supported by Mr. Barch. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma Ms. Cynthia Williams “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with eight affirmative votes. 5 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 Mr. Walworth provide to the Board, an update on activities related to the CFRE Capital Outlay Project stating that structural steel and crane equipment was delivered to the site on Monday of this week. Delivery of related materials have been delayed due to COVID, and additional State projects that are backlogged. Steel work is schedule to take approximately 6-8 weeks for the framing, with a goal to enclose the building by November to allow the floor slabs to be poured. The LSSU construction camera shows active framework with daily progression. The Brownfield site work and grant funds have been fully expended, with final site and survey work near completion. $3.2M has been expended on the project at this time and will increase as the steel work progresses. Mr. Walworth shared with the Board, contributions to the Strategic Plan, including: • • • Completed tasks for the Barnes & Noble contract requirements in order to release a signing bonus (GF revenue increase), All units will annually reports on plans/costs to automate processes – streamline & automate the 3rd party contracts & exemptions into Banner, completed automated report for consolidated reporting for Athletic budgets, assisted Payroll with training for automation of payroll, started the process to automate the compilation & production of annual financial reports for each of the Charter Schools, Lastly, begun work to automate grant effort reporting. VIII. Academic Affairs Report Mr. Pingatore moved for Board approval to confer the appropriate degrees upon the list of candidates for Summer Semester 2020 as certified by the Registrar as having completed their graduation requirements; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Dr. Gillette commended the faculty and staff for their work and dedication towards handling the challenges surrounding COVID. Dr. Gillette highlighted updates from multiple academic areas, and contributions to the Strategic Plan, including: • • Offering a new winter term – nine Gen-Ed classes will be offered online. This is an opportunity for students to catch up and/or get ahead. Potentially offer a winter term in the future. Currently revising the HLC accreditation Assurance Agreement drafts and preparing for the March 2021 visit. A faculty led leadership group wrote the first draft for each of the five HLC criteria. The areas of most concern were assessment, enrollment and budget, however great progress has been made in each of these areas over the last two years. Currently, the Vice 6 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 • • • • • • • Provost for Accreditation and Assessment and the Provost are revising the assurance argument for each criteria. They are working with the Academic Deans and the Senior Management Team members. Focus on four institutional learning outcomes and assessment that reach across campus through various departments. Increase participation in Scholarship of Teaching and Learning activities and Faculty Learning Communities with the UPTLC Virtual Workshop Professional Development Series – Marc Boucher and his team have developed a virtual conference to last throughout the semester. Library and Academic Services staff are working with the Dean of Students, to create a new Row House program, designed to center around students who have Laker passion, combined with first generation student focus. Laker Spirit is the theme and supporting campus and community involvement is the goal. Supporting the creation of additional multicultural events. With assistance from Erica Newland, Marc Boucher and Thomas Meacham, LSSU secured external grant funding from National Endowment for the Humanities that will support the development of new curricular and cocurricular programs that will integrate Native American studies with social and natural science courses. This grant will also support a series of LSSU Big Read events centered around Louise Erdrich’s novel, The Round House. Support and market the use of High-Impact Educational Practices in all academic activities. Dr. Kirk Mauldin served as the research advisor for senior thesis’, Kinesiology students were able to locate and complete high quality internships at sites that are national recognized, and Dr. Kristina Olson-Pupek had all six of the psychology senior research students under her supervisions present their work at the Mid-America Undergraduate Psychology Research Virtual Conference. Dr. Melissa Shaffer-O’Connell, Political Science Faculty, contributed to an article in the NY Times. To expand and diversify university revenue streams with the award $134K funding from the We Energies MEF fund to study freshwater mussel dynamics during reservoir drawdowns in an effort to develop conservations strategies. Dr. Gillette provided the Board with CFRE related updates, stating that CFRE has provided research opportunities for students, related to undergraduate research. Over the past 1.5 months, CFRE supported four classes with 20 total days of equipment, including boats and vehicles purchased using research funds. In addition, CFRE supported 54 days of equipment use for student research projects. CFRE is employing 13 students this fall. The CFRE Fish Hatchery is providing unique learning experiences for six student employees, a student apprentice, a database manager, and a student volunteer. In addition, six students are employed 7 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 on research projects. Dr. Moerke and Dr. Jon Doubek, along with two other investigators at MDNR and Northern Michigan University, were awarded $150,000 to study diets of Lake Superior fishes. Dr. Moerke and Dr. Kapuscinski received an additional $76,000 in funding from the US Geological Survey to continue larval fisheries research in the St. Marys River. Dr. Moerke is a collaborator on a small grant funded to Dr. Jody Rebek (former LSSU faculty – Algoma University, Ontario) to design a participatory research project to build a freshwater collaboration between the twin Saults. Dr. Garvon, Faculty Association President, provided an update from the FA. Dr. Garvon echoed Dr. Gillette’s comments and thanked his colleagues for their extra efforts. LSSU faculty are constantly reassessing the COVID situation, planning, preparing and working with the COVID response team. Mr. Oshelski provided the Board with informational items, including the 20192020 Charter School Annual Report. Highlighting the year, LSSU authorized 21 academies, with an overall enrollment of approximately 9,300 students across the state. Mr. Oshelski presented the various academy locations, management group, budget and demographics. The Charter School office participated in several LSSU activities including, community outreach, educational programs, Arts Center events, visits to campus, camps, and staff teachings. Currently, schools are working on an extended COVID plan, with most schools operating a face to face or hybrid learning environment. The anticipated budget is not expected to have much, if any cuts per pupil. IX. Student Affairs Report Dr. Beazley provided the Board with Student Affairs and COVID related updates in Campus Life and Student Activities. With the Get Here, Stay Here initiative, Student Activities staffers developed a schedule with in-person, virtual, and hybrid programming. The LSSU app has allowed students to register for, and check in at events. Each program had a designated maximum capacity to allow for social distancing. The fall 2020 housing move-in process was staged as a one-stop set up in the Norris Center parking lot, allowing students to receive their housing information, while also able to opt-in to test for COVID. Move in week consisted of 13 clinics and 902 tests, all coming back with negative results. Housing enrollment started the semester at 737 students in housing, a 1% increase from 2019. Six Canadian students opted to take the short-term rental solution, allowing commuter students in Canada to remain Stateside during the semester instead of remaining in continuous quarantine when returning to Ontario. LSSU currently houses six Early Middle College students. To date, there are728 students in University housing, on par with this time last year. Residential Life staff are more active in identifying current residents intentions for the Spring semester, with plans to 8 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 resolve potential issues before they become reasons for departing housing and/or campus. Brown Hall has been converted to a University Housing isolation unit for the 2020-21 academic year. To date five students have been served by this facility and have been released from isolation. Brown Hall has been professionally cleaned and reset for any future positive cases on campus. Dr. Beazley thanked the faculty and staff for accommodating the students that were in isolation/quarantine. In Dining Services, Michael Valletta recently joined Sodexo as a Retail Manager. Dr. Beazley stated that Dining Services has done a great job in following the State guidelines along with minimal staffing. The new Simply to Go (grab and go) pilot service located in the library has shown success. Considerations are being made to provide a similar service to be located in the Norris Center. Dr. Beazley thanked Sodexo and the Residential Life staff for serving students with meals and taking care of the needs of those that were in quarantine. The Health Care Center (HCC) staff had a big impact on the COVID response at LSSU by addressing phone inquiries, daily monitoring of employee and student symptom tracker responses, and supporting or performing ongoing COVID tests. The HCC continues its support of ongoing testing with LSSU Athletics and is open to University or public individuals. Counseling Services has seen an increase in demand for mental health support by 1/3 compared to fall 2019. The Native American Center will play a supporting role in a forthcoming grant application through the National Endowment for the Humanities that will help develop Native American curriculum at LSSU. The Norris Center saw a slight dip in activity due to restrictions placed by State guidelines. With modified use of the facilities, sanitization, and Executive Order requirements, activity has started to rise since early July. The Intramurals leagues through University Recreations will proceed to provide ongoing programmatic offerings to keep students engaged, healthy, and around campus during the fall semester. Volleyball and broomball have been a popular Intramural sport. Plans are in place to include weekend tournaments as part of the get here, stay here approach towards campus and community safety. Club Sports men and women’s ACHA hockey total 47 members. Dr. Beazley provided additional COVID updates, stating that Bay Mills Community Health Services and Michigan National Guard have offered clinics to the University and local community since July. The LSSU Health Care Center and War Memorial Hospital continue to provide ongoing COVID testing. LSSU continues to work along with the Chippewa County Health Department in following both local and State guidelines. 9 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 Dr. Paitson provided the Board with an overview of the Athletic Department’s update, including review of the student-athlete academic performance dashboards. LSSU student-athlete GPA and graduation rates show ahead GLIAC and NCAA standards. The athletics revenue has been strong in recent years; however, the past year has shown an anticipated decline in revenue due to COVID. Dr. Paitson informed the Board of various decisions taken by the NCAA, CLIAC, and WCHA, that impact LSSU Athletics return to play plan. In athletic news, the CCHA welcomes the University of St. Thomas as the league’s eighth program beginning with the 2021-22 hockey season. Athletic Department contributions to the Strategic Plan includes the potential addition of adding Women and Men’s Soccer. Dr. Hanley introduced newly elected Student Government President, Keegan Hoose. Due to COVID, the Student Government elections were delayed and recently concluded. Mr. Hoose provided a brief introduction and acknowledged the late start to Student Government operations due to COVID. Mr. Hoose thanked the Board, administration, faculty, and staff for their work in establishing a COVID plan and looking out for the best interest of the students. Mr. Hoose stated that Career Services would be expanding Seamore’s Closet to include additional clothing resources, with a focus on men’s professional attire and cold weather gear. In addition, Seamore’s pantry would also be expanding the options available in the food pantry. Plans are in the works to update the artwork around campus with student pieces, starting in the Cisler Center and residence halls. In the upcoming year, the Student Government would like to establish a student task force for diversity and inclusion, which would include multiple campus group leaders. Another goal for the year includes, rewriting the Student Constitution so that it meets the current needs of students. LSSU was set to host two Student Government conferences; decisions are underway on delivery of those conferences due to COVID. Mr. Hoose plans to gage student interest on the upcoming Winter Term, and will work with the administration to propose a continuation of the term based on student feedback. Mr. Hoose plans to work with Dr. Gillette on interdepartmental collaboration around campus. Mr. Lukenda welcomed Mr. Hoose and stated he looked forward to hearing more from the Student Government Board. X. Admissions & Marketing Report Mr. Pierce provided the Board with an update on the progress associated with enrollment services. Total new student enrollment has increased by 13.5% (581 students) since fall 2019. Application activity for new students have been ahead 10 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 by 25% compared to last year. First Time in College (FTIC) students have increased by 5.6% as well as transfer students, by an increase of almost 30%. The total enrollment numbers will be available after the Oct. 1 census date. COVID restrictions have led to higher deferrals and constrained recruiting efforts. The admission team is in the process of recrafting responsibilities to capitalize on more effective recruitment and communication strategies, especially as it relates to COVID restrictions. The Common Application tool has been leveraged to increase exposure outside the immediate recruitment region and has gained 40 new applications to date since initial launch in August. The Financial Aid team award and packaged over 1700 students for the 2020-21 Academic Year. Students were offered $6.9M in institutional aid, of which $5.1M of those dollars were accepted, resulting in a 75% yield rate. Foundation scholarships had a 27% acceptance rate, the highest since the 2016-17 academic year. The team awarded nearly $700K in emergency financial assistance (federal CARES Act dollars and Bud Mansfield funds) to 839 students impacted by COVID. New First Time FAFSAs for spring 2021 represents a 33% increase over spring 2020. Scholarship criteria for 2021-22 academic year were updated, with the most significant change by removing test scores from descriptions to reinforce LSSU’s test optional strategy. The Marketing and Communication (MarComm) leadership has been revaluating department/campus operations and have started moving forward to putting nest practices into place. MarComm has generated 30 email press releases since January. Most media queries have been related to COVID, with fall move in coverage by the Detroit Free Press and republished by USA Today. The New York Times featured Political Science professor, Melissa Shaffer-O’Connell. LSSU social media pages received high exposure from a picture of Michigan Governor Gretchen Whitmer wearing an LSSU COVID mask. MarComm installed a new billboard along I-75, highlighting the new St. Helen location opening. Mr. Pierce shared with the Board, contributions to the Strategic Plan as it relates to Admissions and Marketing, including: • • • • XI. Expand overall university enrollment goals, Collaboration with Charter Schools, Develop and strategize international recruiting Launch of St. Helen additional location has increased activity. Human Resources Report Ms. Beach presented to the Board informational items as it related to Human Resources, Safety and Risk, and Title IX. Title IX data from July 1, 2020 – August 31, 2020 had four complaints with two currently under investigation. One 11 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 party withdrew their report and the other was determined for no investigation needed after initial assessment concluded. Starting April 2020, the University laid off employees from positions in which work was not available during the State mandated “Stay Home” Executive Order. The total number of lay-offs totaled seventy (70) with seven (7) additional positions receiving a reduction of hours. To date twelve (12) employees remain on lay-off. The University has decided to extend employee insurance benefits through December for those that are laid-off. The ESP Union Executive Board recently made changes to the President and Vice President positions. Don Jones, Facilities Attendant, was voted in as the ESP President position and Laura Moening, Academic Assistant for Engineering and Technology, was voted in as the ESP Vice President position. The current ESP contract is set to expire on September 30, 2020. LSSU administration and ESP teams are set to meet for the initial negotiations meeting on September 24, 2020. The LSSU administration negotiations team consists of: Dr. Lynn Gillette (Lead Negotiator), Provost and VP of Academic Affairs Morrie Walworth, VP of Finance and Operations Wendy Beach, Director of Human Resources, Safety and Risk Jim Becesy, Director of Facilities The ESP negotiations team consists of: Kurt Murray, MEA Representative for the ESP Don Jones, ESP Union President Dan Kozal, ESP Union Chief Steward In August 2020, Kate Bergel was hired as the new Deputy Title IX Coordinator. Due to COVID, Title IX training has taken place online. As early September, 1,319 students and 263 faculty and staff have completed the online training module. The Title IX office is currently working with Public Safety to organize Clery report data for 2019. Ms. Bergel is working to create a new educational program for students and staff to meet VAWA programming requirements. The program, “Let’s Taco ‘Bout Sex” will be on October 6, 2020, and will feature multiple departments and community resources as well as a performance by No Zebras. This program will utilize the MSP Grant funds. The MSP funds will also be used to install security cameras on the Osborn Hall and the Row Houses. The Title IX office plans to create a campus climate survey to further guide future programming efforts. 12 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 Ms. Beach shared with the Board, contributions to the Strategic Plan as it relates to Human Resources, Safety and Risk, and Title IX, including: • • Implement a comprehensive onboarding process – improve informational packets, new employee needs, benefits review. Diversity and inclusion training that will be released to faculty and staff in October 2020. Students have already completed this training. ESP Vice President, Ms. Moening provided the Board with an introduction and thanked Dr. Hanley for recognizing the staff in preparing for COVID. Ms. Moening stated that some staff members had been transferred to different buildings and shifts due to the employee lay-offs or additional demands caused by COVID. Ms. Moening confirmed that she would be representing the ESP Union and presenting updates at future Board meetings as ESP President Jones works evenings. Former ESP President, Steve Atkinson was thanked and acknowledged for his time served, and Ms. Moening stated that she looked forward to working with the new ESP President, Don Jones. Ms. Moening stated that each unit would be represented on the negotiation team, and she looks forward to the future at LSSU, the Strategic Plan, and cultivating relationships. XII. Fundraising Report Mr. Coates presented to the Board, a dashboard of major gifts generated by the LSSU Foundation from July 1, 2020 to September 9, 2020, along with a dashboard on the CFRE campaign. The Foundation has been working with Deans and faculty on prospective corporate donor relations for academic programs. The CFRE campaign remains the top capital campaign. Individual major gift updates include an endowment funding that supports two renewable scholarships for students from a community in a specific region, along with an anticipated first-time major gift from a Laker Hockey Alumnus to support hockey projects. A $25K gift from a corporate foundation in support of the CFRE campaign was received. To date, $2.8M has been raised over the course of the CFRE campaign. A purchase agreement has been executed for property gifted to the Foundation and will be presented to the Board with the potential closing. Net proceeds from the sale will be earmarked to the CFRE campaign. Annual fundraising activities recently included the Bud Mansfield Student Emergency fund, which brought in 281 gifts, 108 first-time donors, and totaling $35K. Thirty-nine (39) students were able to receive financial assistance with the support of this fund, and more successful than years prior. The 906 Day Fundraising initiative has become a tradition to celebrate all things “Yooper”. The goal was attained with 84 gifts and 31 first-time donors. The annual Giving 13 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 Tuesday fundraiser will be coming up, the Tuesday after Thanksgiving, and will be in support of the Student Emergency Fund. All reported updates from the Foundation tie directly to the Strategic Plan. XIII. Other Business Mr. Bailey and Dr. Hanley shared appreciation for faculty, staff, and students on their efforts in adapting to the current COVID environment. XIV. Adjournment Mr. Pingatore moved for adjournment at 10:50 a.m.; supported by Mr. Barch. The motion carried with unanimous voice vote. Thomas C. Bailey Chair Rodney S. Hanley President Minutes prepared by Ms. Lauren Pierce Secretary. A draft of these minutes was completed on September 30, 2020. 14 �Lake Superior State University Minutes of Board of Trustees September 18, 2020 Appendix A Proposed Structure of Rates Worldwide One-Rate Tuition: FY21 (fall, spring & summer semester) $ 519.00 per credit up to 12 credits $ 6,228.00 flat rate for 12-16 credits Over 16 credits = $ 6,228.00 + $ 519.00 for each credit over 16 Worldwide One-Rate Tuition: Winter FY21 $ 333.00 per credit up to 12 credits $ 3,996.00 flat rate for 12-16 credits Over 16 credits = $ 3,996 + $ 333.00 for each credit over 16 Military Tuition1 $ 250.00 per credit for all enrolled credits (or current Tuition Assistance (TA) rate, whichever is greater) Graduate Tuition2 $ 630.00 per credit hour for all graduate courses VESi & Continuing Education3 $ 275.00 per credit hour Audit Tuition Rates The standard rate is $ 260.00 per credit hour, however, Senior Citizens (age 60 or older) are free The above rate structure represents only tuition charges unless otherwise noted. All current approved course fees, program fees, distance education fees, and activity fees would still apply. For a current description of these fees, visit http://www.lssu.edu/costs/. --------------------------------------1 The Military Rate is per the current agreements with the U.S. Coast Guard and Army National Guard. This rate is coded by the Registrar after each student is verified by the Business Office. This rate would not be valid for students electing to use Chapter 33 education benefits. Students must self-certify each semester to maintain eligibility for this rate. This rate is set the same as the TA Assistant rate as set by the military, currently $250.00 per credit and may be increased during the academic year. 2 Graduate tuition will be charged for all courses designated as graduate level. Graduate courses do not count as credits for any of the plateau levels, and are charged separately from undergraduate credits. 3 Graduate or continuing education courses provided through the VESi program are listed as EDUC920. 15 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustee Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Lake Superior State University Board of Trustee Meeting Minutes 2001-Current Creator An entity primarily responsible for making the resource Lake Superior State University Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource 2001 to Current Rights Information about rights held in and over the resource © 2017 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Language A language of the resource English Type The nature or genre of the resource text.serial Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 2001-Current Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document 15 Pages 8.5" x 11" Original Format The type of object, such as painting, sculpture, paper, photo, and additional data Paper Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2020 09 18 Board of Trustees Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource September 18, 2020 Board Minutes Source A related resource from which the described resource is derived LSSU Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource Circa 2020 Rights Information about rights held in and over the resource © 2021 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource text.serial Identifier An unambiguous reference to the resource within a given context BOT20210803026 Administration Board of Trustees Circa 2020 Meeting Minutes https://d1y502jg6fpugt.cloudfront.net/32263/archive/files/a657b3197715cc5cac42e6756ecf1080.pdf?Expires=1777507200&Signature=BSWfX1jJRYcIQs6XPkw4JzVJRqj625tDIR1kLFANhaCWfAKdmLkRFfoD1T8%7EMjz2bjAFDSmTjsCy3vEe2CCDCjQGjCaPNlC1v7f3dGhlNsba2sOO9jfbbPi1EmXXDgi7wtioKoALNMiv1M2WUBHUVV4vENP1K6SrIotm7NEK0OrD2PomVA7wLIsBf%7Er0Sg67DUoDpaP4%7EDenQF4bYX0McbHys74VG2JEP5zNZF0086loCygoD0zERjZ7DVPSHemZ35YSpeGebbEdkrQS8cPc35%7EtrejGjvVYETQSLWnuMs9cALLlpztvnJjXmr0RKv7GIwcBl1YLi0d7aBdT4xzXOw__&Key-Pair-Id=K6UGZS9ZTDSZM 02dded9ecf07e8c071c5813cabe7924b PDF Text Text Lake Superior State University Board of Trustees Minutes of Meeting Walker Cisler Student and Conference Center Sault Ste. Marie, Michigan July 17, 2020 The Board of Trustees of Lake Superior State University met in regular session beginning at 8:30 a.m. on Friday, July 17, 2020, in the Superior Room, of the Walker Cisler Student and Conference Center, Lake Superior State University, Sault Ste. Marie, Michigan. The meeting was pursuant to Section 1.01. of the Bylaws of said Board with notice to the Board pursuant to Section 1.04., and public notice pursuant to Section 1.05. of the Bylaws. The section numbers and headings of these minutes correspond to the agenda. A copy of the proposed agenda was distributed to each Trustee at the public session of July 17, 2020. The proposed agenda had been sent pursuant to Section 1.04. of the Bylaws. Copies of all such material are contained as appendices to these minutes. At the call to order, there were several members in the audience. I. Roll Call Mr. Thomas Bailey, Chair, called the meeting to order at 8:30 a.m. He asked Ms. Lauren Pierce, Secretary, to call roll. The following members responded, “present”: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma Dr. Rodney S. Hanley, President and ex-officio Seven Trustees were recorded as present with Trustees Bailey, Mercer, Pingatore and Frost Steensma connected via Zoom conference. Present for the University were Mr. Steve Atkinson, President of the Education Support Personnel; Ms. Wendy Beach, Director of Human Resources, Safety and Risk; Dr. Michael Beazley, Dean of Student Affairs; Mr. Thomas Coates, Foundation Director; Dr. Lynn Gillette, Provost and Vice President for Academic Affairs; Dr. David Paitson, Director of Athletics; Mr. Fred Pierce, Dean of Admissions and Marketing; and Mr. Maurice Walworth, Vice President for Finance and Operations. �Lake Superior State University Minutes of Board of Trustees July 17, 2020 II. Approval of the Agenda for July 17, 2020 Mr. Pingatore moved for Board approval to amend the agenda for July 17, 2020, as follows: Under VIII. Academic Affairs Report, add item 4. Course Fee Changes. The motion was supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. III. Approval of the Minutes for May 8, 2020 Mr. Pingatore moved for Board approval of the minutes for May 8, 2020, as presented; supported by Mr. Barch. The motion carried with unanimous voice vote. IV. Addresses to the Board LSSU students, Riley and Rachel, expressed Covid-19 related concerns regarding housing and classes for the upcoming semester. Dr. Hanley stated that various department reports would be providing Covid-19 updates, as part of the meeting agenda that would address concerns. Additional campus emails would also be forthcoming with more information. V. Chair’s Remarks Mr. Bailey thanked the administration, students, and faculty for their patience, perseverance, and efforts in adapting to Covid-19 and the upcoming academic year. VI. President’s Remarks Dr. Hanley welcomed, newly appointed Trustee, Ms. Cynthia Williams. Ms. Williams observed via Zoom video while her onboarding continues with the State. Dr. Hanley provided thanks to the faculty and staff who have worked so diligently over the last few months to get the university where it is today and gave a special acknowledgment to the Covid-19 -Response Team for the University. This group is co-chaired by Wendy Beach (Director, Human Resources, Safety, & Risk) and Dr. Lynn Gillette (Provost & Vice President for Academic Affairs). The health and safety of LSSU students, faculty and staff, have been of paramount concern. LSSU was able to implement social distancing approaches that reduced the risk of the virus, including allowing students to complete the spring semester courses completely online. Additionally, many staff were able to work from home or work non-traditional hours. The residence halls remained 2 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 open for students who wanted to stay on campus so they could access the campus resources they needed. The Covid-19-Response Team was formed and examined every aspect of the campus with an eye to safety. Dr. Hanley stated to date, the number of Covid-19 cases in Chippewa County has remained among the lowest in the entire state and Sault Ste. Marie is one of the safest cities in the country. In the Upper Peninsula, the daily infection rate remains low at around 1% of the state’s total infection rate. LSSU has brought Covid-19 testing on campus within the last few days. 84 tests were administered, all of which came back with negative Covid-19 results. Anyone who has symptoms or has come into contact with someone who has tested positive can be easily tested on campus. LSSU has also partnered with War Memorial Hospital to provide additional testing for students as they return. In preparation for the fall semester, LSSU has produced The Four Pillars and are asking that everyone on campus adhere to them: 1. 2. 3. 4. Social Distancing Mask/Face Covering Sanitization Personal/ Social Responsibility Dr. Hanley provided two non-Covid-19 news items, acknowledging: • • Dr. Ashley Moerke, the Director of the Center for Freshwater Research and Science (CFRE) was recently selected as the President of the Society of Freshwater Science. Dr. Jason Garvon, Professor of Biology, was recently appointed to the Michigan Wildlife Council by Governor Whitmer. Dr. Hanley closed by stating the University has confronted many challenges – both known and unknown. Dr. Hanley shared his inspiration with the can-do spirit displayed throughout campus during this tumultuous time. He stated Lake State’s determination and spirit would guide the university through this time. VII. Finance Report Mr. Walworth provided the Board with a review of FY20 financials and referenced several dashboards, including the General and Auxiliary funds, as well as other significant financial events. The General Fund (GF) budget for FY20 was approved with a deficit of $840K at year-end. The revenue for FY20 is at 98%, short $750K. A number of revenue streams were cut short due to Covid-19 restrictions. 3 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 When LSSU began to see the impact of Covid-19, a hiring and spending freeze were initiated, as well as a number of layoffs. As a result, expenditures are significantly below budget – resulting in a current deficit of about $570K ($270K better than the approved budget). The year-end deficit is expected to be closer to $400K ($440K better than the approved budget). The state announced a mid-year cut of 11%, but backfilled the cut with Federal Covid-19 funds. There are a number of CFRE related expenditures, which will need to be paid via the GF. There are several hundred thousand dollars in Covid19 related expenditures, which could be reimbursed by a Federal grant. This will effectively reduce FY20 expenditures. Mr. Walworth reported Auxiliary Fund (AF) updates, including the Housing unit. Approximately 98% of housing revenue has been collected, and 90% and expended about 90% of budgeted expenditures. Housing funds should end close to budgeted amounts. Cisler Operations collected 93% of its budgeted revenue and expended about 91% of its budgeted expenditures. Cisler Operations are expected to end the year near budget. Athletics collected 93% of its budgeted revenue and expended 96% of its budgeted expenditures. It is indicated that Athletics should end the year in a much better position than was budgeted. Cash balances for LSSU and Foundation are comingled. The June 30th cash balance is about $1M below the previous four years’ June end-of-month. Reduced spending, a hiring freeze, and layoffs contributed to the reduction of cash decline. As Mr. Walworth previously reported in the March meeting, LSSU and Foundation Endowments initially dropped about 25% after impacts of Covid-19. By May, the endowments rebounded and were down 15% from their value before Covid-19. Markets continued to improve, allowing for about $850K in scholarship funds to be withdrawn for FY21 scholarships. Both LSSU and Foundation Endowments are at or near their beginning fund balances. The impacts of Covid-19 have been recorded as they occur. All staff are recording and tracking Covid-19 related expenditures and revenue loss, with a newly added account code. As of June 30th, $206K in Covid-19 related expenditures has been documented, along with a documented $150K in lost revenue. Additional loss of revenue is expected in summer camps, Arts Center, Cisler Center, catering, and athletic events. Approximately $800K in Covid-19 relief funds are available until March of 2021 for expenditure. The Business Office will apply those relief funds to the appropriate Covid-19 expenditures and revenue losses. Mr. Walworth provided the Board with an update on the plan implemented for continued operation until final FY21 budgets are presented for review/approval at 4 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 a later Board meeting. University budgets for FY20 were cut by 11% and were backfilled by 11% with federal funds. LSSU does not expect to have useful information for the FY21 budget planning until the State conducts its budget conferences in August or September. State allocation represents 37% of the LSSU GF revenues. LSSU has continued spending and hiring freezes put in place until more information is provided from the State. Assuming a 10% reduction in funding from the State, achievement of all enrollment goals and the Board approved a 3.8% increase in tuition is implemented, then the FY21 GF revenue is estimated at $36.2M. This is about $600K less than the estimated actual FY20 revenue. Estimated expenditures for this year of $33.5M and FY21 transfers are estimated to be about $4.1M. This assumes reduced expenditures and maintained lay-offs with the result in a year-end deficit of $1.4M. Mr. Walworth stated that no action is being requested at this time or budget to present due to the necessary information from the State that has not yet been made available. The administration recommends deferring the approval of the FY21 budget until September, and to continue in the present course with Board support. Mr. Bailey and Mr. Lukenda shared appreciation for the summary and supported the administration’s decision to not approve a budget for FY21 at this time with too many unknowns. Mr. Walworth provided the Board with an update on the development of the GF budgets for FY21. The current planning model incorporates a 10% reduction in the State allocation, stable enrollment, and new revenue reductions and initiatives (est. $300K in additional revenue). Once the State provides final budget allocations, budget adjustments will be made and final budgets will be presented to the Board for review and approval. Mr. Walworth reported activities related to the Center for Freshwater Research and Education (CFRE) Capital Outlay Project. Construction has continued once the Governor allowed work to resume. Foundation, grade beams, and concrete work continue on the main structure. Site work for the parking areas, road, and utilities began within the last few weeks. Significant underground structures have been discovered and will be removed. Moving forward, the steel framework for the main building will start soon, along with the development of various exhibits, led by Dr. Ashley Moerke. Several new grant proposals are in process, which would assist in alleviating funding from the GF. Mr. Walworth reported on selected activities/contributions related to the 20202025 Strategic Plan, including: 5 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 • • • • Increase miscellaneous general revenues – reduced energy costs by $86K through the JCI performance contract via energy rebates. Automate processes in an effort to increase efficiencies and reduce costs – automated the process of issuing financial aid checks/rebates to students, and automated the daily health assessment process required due to Covid19. Reduce overall energy consumption on campus – as part of the JCI performance contract, buildings will be monitored for energy consumption. Establish a campus apiary on top of the Cisler Center. – Facilities have begun the development of a pollination garden in front of the Cisler Center. VIII. Academic Affairs Report Ms. Frost Steensma moved for Board approval to confer the appropriate degrees upon the list of candidates for Spring Semester 2020 as certified by the Registrar as having completed their graduation requirements; supported by Mr. Barch. The motion carried with unanimous voice vote. Dr. Mercer moved for Board approval of a Certificate in Cannabis Production; supported by Mr. Pingatore. The motion carried with unanimous voice vote. Dr. Gillette presented to the Board an action item to approve course fee changes for the fall 2020 semester, to reflect changes in the format of courses due to Covid-19. Mr. Barch moved for Board approval of the course fee changes for the fall 2020 semester as presented; supported by Mr. Pingatore. Ms. Caruso asked what the fee was for online courses. Dr. Gillette stated $100 per online course, per semester. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with seven affirmative votes. 6 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 Dr. Gillette highlighted updates from multiple academic areas, including: • • • • • • Governor Whitmer’s appointment of Dr. Jason Garvon to the Michigan Wildlife Council. The redesigned MATH 102 Intermediate Algebra was offered with Dr. Ray DeWitt for the first time this summer. Part of the new model includes proficiency testing throughout the course that students must pass in order to proceed. The summer course resulted in all students passing. College Deans were charged with conducting surveys to all graduates, to determine employment rates and/or graduate school admits within their field. The College of Innovation and Solutions reported graduates in the School of Business responded with 97% employed or in graduate school, and the School of Computer Science and Mathematics and the School of Engineering and Technology both reported 100% employed, or in graduate school. Dr. Russell Searight has work published in the North American Journal of Psychology. Dr. Kathy Berchem and Professor Kelli Verdecchia each published a chapter in Nursing Care of Patients with Infections. In following goals of the Strategic Plan, the Honors Program with Dr. Jason Swedene has been redesigned to attract and challenge students. Introduction to Philosophy as a Way of Life, Positive Psychology, and Science for Citizens were recently added to the curriculum. Dr. Gail Essmaker and the HLC Leadership team continue to prepare for the March 2021 Comprehensive Review Visit from HLC. Dr. Gillette provided an update from the Center for Freshwater Research and Education (CFRE), including: • Twelve students employed by CFRE this summer – ten are paid by external grant funding. • Five Fisheries and Wildlife Management students enrolled in Aquatic Entomology passed the Society for Freshwater Science Taxonomic Certification Exam. Currently, 20% of all certified taxonomists nationwide are LSSU alumni. • Five Michigan Sea Grant interns are working at CFRE this summer. • CFRE and Dr. Ashley Moerke submitted two grant proposals that would fund $1.2M in equipment and $298K to create a green stormwater management demonstration project. • Dr. Ashley Moerke was elected to serve as President of the Society of Freshwater Science. Dr. Moerke is the first President from a primarily undergraduate university. • Mr. Roger Greil and LSSU students celebrated the raising and release of over 30K Atlantic Salmon into the St. Mary’s River, with the event streamed live on Facebook. 7 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 Dr. Gillette presented to the Board, an action item to approve a building and operation lease agreement with Dave Fultz, to have an additional location in St. Helen, MI starting fall 2020. The building would be leased to LSSU for two years, starting August 1, 2020, to July 31, 2022. The building provides nine classrooms with plans to offer 16 classes, mostly taught through Zoom at LSSU, along with local faculty at Charlton Heston Academy. The agreement covers utilities, janitorial services, snow removal, maintenance, phones, internet, and classroom furniture. There would be no charge of rent for the first year. Rent for year two would be $23K a month, $281K for the year. Projected enrollment shows 44 students from the St. Helen area interested in enrolling. The year 2021 enrollment projections show 150 students at the St. Helen location. Projected revenue and costs produce a projected net income of $685K by year two. Mr. Lukenda moved for Board approval to enter a two-year lease agreement with Dave Fultz, for classroom building use in St. Helen, MI, as presented; supported by Mr. Pingatore. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey “Yes” Mr. Richard Barch “Yes” Ms. Patricia Caruso “Yes” Mr. Timothy Lukenda “Yes” Dr. Mark W. Mercer “Yes” Mr. Randy Pingatore “Yes” Ms. Sandi Frost Steensma “Yes” The motion carried with seven affirmative votes. Dr. Gillette provided the Board with fall semester academic plans relating to Covid-19. Face-to-face classes will begin on August 10, 2020, and end November 21, 2020. Spring classes will begin January 19, 2021, and end May 19, 2021. The 2020-21 academic calendar leaves open a two-month period between semesters, allowing for an online winter term. Dr. Gillette, Deans, and the Faculty Association are working out the details to offer winter classes for the first time at LSSU. Many discussions and plans were made to accommodate faceto-face instruction for the fall 2020 semester; all while maintaining social distancing and proper sanitization of buildings. Dr. Gillette shared with the Board, contributions to the Strategic Plan as it relates to Academic Affairs, including: • • Analyze, assess, and refresh traditional education and liberal arts courses – development of new courses in the Honors Program. Expand programming related to cannabis – additional certificates, associates, and baccalaureate degrees. 8 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 • • • • • Develop an additional location for the University in St. Helen, MI – selected programmatic offerings and general education, Certificate in Cannabis Production. Enhance a culture of cyclical and systematic assessment. Maintain good standing with the HLC and appropriate accreditation bodies. Assess the effectiveness of all developmental and gateway courses – increase student learning and success in Developmental Math. Track, support, and market the use of High-Impact Educational Practices in all academic activities. Dr. Gillette stated the Dr. Garvon would not be providing a report on behalf of the Faculty Association, due to technical difficulties in joining the video conference. Mr. Oshelski provided the Board with an update related to Charter School activities and Board appointments or reappointments of members. Mr. Oshelski stated that all K-12 schools in MI are required to provide the State with a Preparedness Plan with different academic phases by August 17. The Charter School office provides assistance and collaboration in the development of the plan as well as assistance throughout the year. Mr. Oshelski will be presenting the Charter School Annual Report at the next Board meeting. Due to Covid-19, summer camps did not take place this summer. Mr. Lukenda moved for Board approval of the recommendation to appoint or reappoint the following individuals to their respective Board of Directors of public school academies for the term listed: Concord Academy Boyne: Janenne Pung nominated for an appointment with a term expiring on June 30, 2023. DeTour Arts and Technology Academy: William Murray nominated for an appointment with a term expiring on June 30, 2023. WSC Academy: Terri Lynch Caris nominated for an appointment with a term expiring on June 30, 2023. The motion was supported by Mr. Barch. The motion carried with unanimous voice vote. 9 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 IX. Student Affairs Report Dr. Beazley provided the Board with an update on Student Affairs accomplishments since the last Board meeting. LSSU and Campus Life are promoting the Get Here, Stay Here initiative, developed with a schedule rich in in-person and virtual programming for all days of the fall semester and encourage students to stay on campus and avoid back and forth travel before the end of the semester. University Housing began ADA compliant restroom conversions in Osborn Hall and Huron Hall, along the Row Houses. Erie Hall will be home to Laker Spirit, a new community-led by Marc Boucher. Residents of Laker Spirit will consist of first-generation students and students who are highly active on campus, to provide a supportive environment for first-generation students to benefit from students active in the campus community and make campus traditions more pronounced. Brown Hall is in the final stages of conversion from the Marketing Offices to a University Housing unit. Brown Hall will serve as an isolation unit for students who become ill with Covid-19. Those students will continue to benefit from the support of the Housing Office, Dining Services, and additional LSSU resources. To date, 779 active housing applications have been received, showing a 3% increase from 2019, while slightly down 2% from 2018. Dining Services have been modified in compliance with current Executive Orders. New for fall 2020, students will have a grab and go option in the Shouldice Library. Sodexo Catering has resumed operations and has plans to host various events in the Cisler Center, while in compliance with public health guidelines. Laker Success begins its fourth program year and has added a pathways program that students can opt into through specific programming done throughout the year. Residential Life welcomed its student staff back to campus in early July to begin training. Covid-19 testing was made available to student staff and staff members with 84 tested, all coming back with negative results. In June, LSSU was designated by NASPA (National Association of Student Personnel Administrators) as a Center for First-generation Student Success in this year’s cohort. The LSSU Health Care Center was designated to receive an Abbott ID Now machine from the State of Michigan Department of Health & Human Services. Covid-19 testing will be made available to the university and public communities. Bay Mills Indian Community Health Services and LSSU partnered to perform 10 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 rapid Covid-19 testing for some student staff, student-athletes, and campus staff in mid-July. During the arrival to campus, students will have the opportunity to be screened for Covid-19 through a partnership with War Memorial Hospital (WMH). The Norris Center reopened its doors on June 15 with modified use of the facilities. Ice is expected to be ready for use in the Taffy Abel Arena in late July, with plans to unveil the next stage of Norris Center operations at that time. The Intramural leagues are in the planning stages and will proceed as public health guidelines permit. Under Club Sports Director, Ruthann Cantile, two coaches for ACHA Division 2 Ice Hockey were brought on staff; Steven Kaunisto for the men’s team and Matthew Parker for the women’s team. Dr. Beazley provided an update on the Division of Student Affairs Covid-19 response and planning for the fall 2020 semester. Multiple email correspondences have been sent to students, outlining plans and preparations for the fall 2020 semester. Housing move-in has been modified to a staged move-in process over the course of a full week to mitigate traffic flow and clustering. New students will move in starting July 26 through July 30. Returning students will move in starting August 3. Housing reclassified some rooms to accommodate the increased private room request and took steps to reduce occupancy in some living spaces and common areas with furniture minimized. Common bathrooms will have barriers placed between sinks and urinals in the men’s facilities. Dining Services will strictly follow local, state, and federal guidelines while continuing to provide services. Food service staff undergo a daily health assessment before each shift. Social distancing, masks, and gloves are required at all times. The sanitization of surfaces is conducted more frequently. Student Organizations will continue to promote LSSU’s commitment to the superior experience with a wide array of programs that enact the Four Pillars and appeal to students on and off-campus. Campus events are subject to the Governor’s Executive Orders. Dr. Beazley shared with the Board, contributions to the Strategic Plan as it relates to Student Affairs, including: • • • Canadian Recruiting Plan – new students to play ACHA Ice Hockey. Positive Interaction among students and staff - Development of Laker Spirit community at Erie Hall. Club Sports Initiative – New Club Sports Director, Ruthann Cantile, and two new ACHA Hockey Coaches. 11 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 Mr. Lukenda asked if other Universities had Abbott ID rapid testing on campus. Dr. Beazley stated as far as he knew, LSSU was the only university in Michigan to have such testing on campus. Dr. Paitson provided the Board with an overview of the Athletic Department’s updates and measurable activities. Based on the current NCAA Academic Performance Census, Laker student-athletes maintain an 88% GPA, 83% multiyear retention rate, and 99% of total credit hours earned. The NCAA MultiDivisional External Audit was recently completed. Each multi-divisional university is required to complete the external audit every four years. The assessment, conducted by Collegiate Consulting, Inc., took place during the winter and spring months of 2020. The review process assesses eleven specific areas of athletics compliance and welfare practices outlined in areas such as but not limited to staffing, rules education, financial aid, eligibility, recruitment monitoring, and playing and practice seasons. Dr. Paitson informed the Board of steps taken by LSSU Athletics to return to sports. In coordination with the LSSU Covid-19 Action Team, return to play protocol includes pre-activity screening, Covid-19 testing, daily assessments, restrictions on the number of student-athletes in any given space (weight room, training rooms, and gyms), hygiene guidelines, and cleaning and sanitization of equipment. Dr. Mercer and Mr. Pingatore disconnected from Zoom audio/video at 10:30 a.m. Dr. Paitson provided Central Collegiate Hockey Association (CCHA) news, stating that the CCHA named Don Lucia as Commissioner. Seven institutions are set to play within the CCHA for the 2021-2022 season. The schedule status of the upcoming athletic season is still in discussion among the Great Lakes Intercollegiate Athletic Conference (GLIAC) with plans to move forward. X. Enrollment Management Report Mr. Pierce provided the Board with an update on the progress in the area of Admissions. Since the last Board meeting, the admissions team has focused on yielding the 2020 class and orientation program planning. In the interest of minimizing student travel, orientation was repositioned to take place immediately prior to the fall 2020 semester. Move-in and orientation week begins July 27, with the fall semester to start August 10. Executive Orders enabled LSSU to execute and outdoor Lake State Open House on June 27. Families received a welcome from President Hanley, academic overviews by LSSU Deans, presentations from Student Life, Financial Aid, and tours of learning spaces. Applications have remained constant since 2019, however, admits are substantially higher by 25%. Given environmental conditions, there continues to 12 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 be deferred decision making on behalf of the college-bound population. As of the second week in July, 425 new students are confirmed for orientation and 72 are registered, totaling 497 prospects. As of yesterday, that number is at 512 students. The Common Application is complete and ready for implementation in early August. In Financial Aid, new first-time FAFSAs for fall 2020 continue to represent a 20%-25% increase over fall 2019 and increased to 30% just last week. The Financial Aid office has packaged over 1638 awards and developed a one-page summary of the student’s aid package to assist families in understanding the process and help develop a better financial sense in preparing for fall enrollment. The LSSU Financial Aid office was charged with deploying the LSSU CARES Grant. To date, 66% ($528K) of the Federal allotment has been awarded. Mr. Pierce announced Mr. Peter Szatmary as the new Executive Director of Marketing and Communication as of July 1. Digital display and search ad activity in May 2020 outperformed May 2019 website hits. Social media activity is being leveraged to inform students of the LSSU Cares funding and has been a source of communication for Covid-19 preparation and responses concerning fall planning. Marketing and Communications have extended their digital billboard contract in fiscal year 21 for the Mackinaw City billboard. Billboards are being designed to welcome students back to campus and continue to highlight programs. Admission materials for the fall 21 cycle are currently in the planning and development process. Mr. Pierce shared with the Board, contributions to the Strategic Plan as it relates to Admissions and Marketing, including: • • • • Develop a Canadian recruiting plan, and increase the number of Canadian students. Simplifying the application process for students seeking Financial Aid. Develop a plan and resource sharing to enhance admission presence at Charter School campuses. Expand overall university enrollment with the current focus on the 202021 academic year. Mr. Lukenda asked if there were any updates regarding the ability of Canadian students crossing the U.S./Canada border for classes. Mr. Pierce stated that LSSU has been in regular contact with the Canadian Border Services Agency and was made aware on July 16 that Canadian essential work and/or study commuters would not be asked to quarantine for fourteen days from daily travel to and from the U.S. The Chief Operating Officer at the Canadian Port of Entry has been notified and an official letter of communication will be forthcoming. 13 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 XI. Human Resources Report Ms. Beach presented to the Board informational items including, April 2020-June 2020 fourth quarter Title IX reports per the requirement of the State of Michigan. The Title IX Office received no reports during the fourth quarter reporting period and closed one investigation with a finding of a Title IX violation. The Human Resources, Safety and Risk Office continue to focus on Covid-19 health and safety plans for faculty, staff, and students to return to campus. HR continues to monitor staffing across campus and work with the administration and the ESP Union President, to recall employees as needed. To date, 29 ESP employees and 20 AP employees have been recalled. LSSU has extended health care coverage from employees on lay off, through September 30, 2020. As required by MIOSHA, a Covid-19 Safety and Health plan was implemented by LSSU to start reopening the office. The plan requires health assessment monitoring of employees and contractors on campus. LSSU is transitioning to using the Michigan Department of Health and Human Services MI Symptoms platform to assist in monitoring daily health assessment. LSSU continues to work closely with the Chippewa County Health Department if anyone is experiencing any Covid-19 related symptoms. LSSU has created an online Covid-19 training program that will be mandatory for all staff and faculty, set to launch in a week. The Title IX office continues to complete a majority of Title IX training using online training platforms. Due to Covid-19 restrictions, the State has allowed universities to forego the requirements of in-person training for all new and transfer students, and allow for the completion of this training through the online system for the 2020-2021 academic year. Faculty, staff, and students will be required to complete online Title IX training, starting next week. The Title IX office is updating policies and procedures to meet the new Title IX requirements, effective August 14, 2020, as required by the Department of Education. Ms. Beach shared with the Board, contributions to the Strategic Plan as it relates to Human Resources, Safety and Risk, and Title IX, including: • • Develop an infectious disease response plan and continue to develop a comprehensive Covid-19 specific Return to Campus Re-Opening Plan. Implement strategies to reduce and offset campus printing and paper consumption – working towards a digital payroll and onboarding. ESP President, Mr. Atkinson acknowledged Dr. Garvon’s recent appointment to the Michigan Wildlife Council and shared news of MEA Representative Diana Kelley’s current health condition; asking for best wishes towards her recovery. 14 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 Ms. Frost Steensma disconnected from Zoom audio/video at 10:56 a.m. Mr. Atkinson stated that the ESP personnel recognize the efforts by LSSU to have a plan for multiple aspects of campus and effectively communicating the plans to faculty and staff and students. Mr. Atkinson stated that there has not been any communication regarding employment and staffing concerns at the university. Mr. Atkinson stated that all laid-off staff members should return to campus to allow for proper preparation of facilities and grounds in preparation for the fall 20 semester. Mr. Atkinson assured that appropriate sanitization requirements would be met. XII. Development Report Mr. Coates presented to the Board, a dashboard of major gifts generated by the LSSU Foundation from July 2019 to June 2020. Major gifts are defined as gifts received in excess of $10K or more, with just under $2M in revenue generated for 2019-2020. CFRE gift revenue generated just under $800K for the fiscal year. Pending major gifts include vendors related to the CFRE project, Laker Hockey Alumnus support for a locker room renovation project, scholarship endowments, and additional CFRE funding. As mentioned by Mr. Walworth, endowment and portfolio investments have made a strong rebound as of FY end. Mr. Coates provided the Board with CFRE campaign updates, stating as of early July 2020, $3.9M has been committed to the CFRE campaign over the 13-year campaign. The CFRE Fundraising Feasibility Study of January 2016 established a campaign goal of $2.5M - $3M. The campaign has exceeded that goal by 32% and continues to support the project. There is a pending offer/contract on a gifted property currently owned by LSSU. The fund from the sale of that property will be earmarked for the CFRE project. Current annual fundraising activities included a Match and Mask mini-campaign challenge that began on June 1, 2020, and will finish on August 10, 2020. Funds from the Match and Mask campaign will be matched up to $10K, and fund the Bud Mansfield Student Emergency Fund. The Lock It Up for Laker Hockey campaign was established for hockey locker room renovations, with a core of Lake Hockey Alumni and Coaches supporting outreach efforts. To date, $44K has been raised for the campaign since April 1, 2020. LSSU Alumni Relations activities will focus on Alumni Association membership, with a focus on rate structure and offerings. The summer/fall edition of Laker Log will be forthcoming, along with additional social media and email updates. 15 �Lake Superior State University Minutes of Board of Trustees July 17, 2020 The LSSU Culinary Arts program recently received $1,700K in gifts, along with program support from various alumni. The Cooper family recently pledged $50K over the course of the next five years, in support of men’s basketball. Due to this pledge, the Cooper Golf Classic will no longer take place. Mr. Coates stated his report covers contributions to the Strategic Plan. XIII. Other Business Mr. Lukenda moved for Board approval of the recommendation of the Board meeting calendar for 2020-21 as follows: September 18, 2020 November 13, 2020 January 22, 2021 March 12, 2021 May 7, 2021 July 16, 2021 The motion was supported by Mr. Barch. The motion carried with unanimous voice vote. XIV. Adjournment Mr. Barch moved for adjournment at 11:15 a.m.; supported by Ms. Caruso. The motion carried with unanimous voice vote. Thomas C. Bailey Chair Rodney S. Hanley President Minutes prepared by Ms. Lauren Pierce Secretary. A draft of these minutes was completed on August 3, 2020. 16 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustee Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Lake Superior State University Board of Trustee Meeting Minutes 2001-Current Creator An entity primarily responsible for making the resource Lake Superior State University Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource 2001 to Current Rights Information about rights held in and over the resource © 2017 Board of Regents - Lake Superior State University. 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Title A name given to the resource 2020 07 17 Board of Trustees Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource July 17, 2020 Board Minutes Source A related resource from which the described resource is derived LSSU Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource Circa 2020 Rights Information about rights held in and over the resource © 2021 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource text.serial Identifier An unambiguous reference to the resource within a given context BOT20210803025 Administration Board of Trustees Circa 2020 Meeting Minutes https://d1y502jg6fpugt.cloudfront.net/32263/archive/files/9a3f8933bf2df2492ead727f8e85a1b5.pdf?Expires=1777507200&Signature=FOa44zZOABkdWVM0otgjYOGbYTEoV0o1YQkDfb67ni-YeeFiKf6LayfN1xvSuUaa7mpt6NCSeXxXW4wOWIE2KYaNAzj3XEt0qhX7wSr6rZzrrnhxw8aq%7EPdzyA2yaTKFTb7KXOZrEpPEY0bGuocufRebexkfZxSHgJ2LndHfGOXBVfU3r5XYbJxrE1qg9i4WMkHfB%7ECSgQJvm4aD39hvqLLr7IDUD%7Eczzqe1ejvc7ryDL30hLIoGVDJLaiU7rcohPaZD9mk0ANsNgrb7yzSAH9tIS4whBxriF2bxV-Ioye9A9GXwyySEMMRQ6JLxwNqYNJxX9Ca8LruaU74jLRYpug__&Key-Pair-Id=K6UGZS9ZTDSZM 81f1c22e2aeb2334b321b817e1fd2f1c PDF Text Text Lake Superior State University Board of Trustees Minutes of Meeting R. W. Considine Hall – LaJoie Board Room - Zoom Video Conference Sault Ste. Marie, Michigan May 8, 2020 The Board of Trustees of Lake Superior State University met in regular session via Zoom Video beginning at 8:30 a.m. on Friday, May 7, 2020, hosted in the LaJoie Board Room of R.W. Considine Hall, Lake Superior State University, Sault Ste. Marie, Michigan. The meeting was pursuant to Section 1.01. of the Bylaws of said Board with notice to the Board pursuant to Section 1.04., and public notice pursuant to Section 1.05. of the Bylaws. In following Governor Whitmer’s Executive Order 2020-48/75 (COVID-19), allowing public board meetings to be held electronically. The section numbers and headings of these minutes correspond to the agenda. A copy of the proposed agenda was distributed to each Trustee at the public session of May 8, 2020. The proposed agenda had been sent pursuant to Section 1.04. of the Bylaws. Copies of all such material are contained as appendices to these minutes. At the call to order, there were several members in the audience. I. Roll Call Mr. Thomas Bailey, Chair, called the meeting to order at 8:30 a.m. He asked Ms. Lauren Pierce, Secretary, to call roll. The following members responded, “present”: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma Dr. Rodney S. Hanley, President and ex-officio Seven Trustees were recorded as present. All seven Trustees were connected via Zoom conference. Trustee Richard Barch was verified via Zoom to have joined Zoom Audio but had technical difficulties with the microphone. Mr. Barch confirmed Yes and Aye votes per agenda item. Present for the University were Mr. Steve Atkinson - Zoom, President of the Education Support Personnel; Ms. Wendy Beach - Zoom, Director of Human Resources, Safety and Risk; Dr. Michael Beazley - Zoom, Dean of Student Affairs; Mr. Thomas Coates - Zoom, Foundation Director; Dr. Lynn Gillette, Provost and Vice President for Academic �Lake Superior State University Minutes of Board of Trustees May 8, 2020 Affairs; Dr. David Paitson - Zoom, Director of Athletics; Mr. Fred Pierce, Dean of Admissions and Marketing; Dr. Jason Garvon - Zoom, Faculty Association President; and Mr. Maurice Walworth - Zoom, Vice President for Finance and Operations. II. Approval of the Agenda for May 8, 2020 Mr. Lukenda moved for Board approval of the agenda for May 8, 2020 as presented; supported by Mr. Pingatore. The motion carried with unanimous voice vote. III. Approval of the Minutes for March 13, 2020 Ms. Frost Steensma moved for Board approval of the minutes for March 13, 2020 as presented; supported by Mr. Pingatore. The motion carried with unanimous voice vote. IV. Approval of the Minutes for April 24, 2020 Ms. Frost Steensma moved for Board approval of the minutes for April 24, 2020 as presented; supported by Mr. Pingatore. The motion carried with unanimous voice vote. V. Addresses to the Board There were no addresses to the Board. VI. Chair’s Remarks Mr. Bailey expressed gratitude towards the students, faculty, and staff, for adapting to online learning/teaching in a moment’s notice, brought on by the Coronavirus. Mr. Bailey shared regrets with recent employee layoffs due to the Coronavirus. Mr. Bailey stated that LSSU would get through and leave stronger than when the virus began. VII. President’s Remarks Dr. Hanley welcomed Zoom participants. Dr. Hanley stated that the last two months had been the most disruptive and impactful in the history of the University, due to the Coronavirus. In response to the pandemic, the University moved overnight to complete the semester via online classes. The University remained open with hundreds of students remaining on campus for the rest of the semester. A wide variety of policies were implemented to keep faculty, staff and students as safe as possible. To date, only two cases have been reported in 2 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 Chippewa County, none of which were at LSSU. LSSU partnered with Bay Mills Community College, to produce face shields for medical providers. LSSU students and staff also stepped up to donate PPE (personal protection equipment) that has been in extremely short supply; along with the LSSU Nursing program, providing classroom hospital beds to War Memorial Hospital. All through the pandemic, LSSU put the finishing touches on a new 5-year Strategic Plan, which the Board of Trustees approved at the last special Board meeting. Dr. Hanley thanked all faculty, staff and students for their role in the development of the Strategic Plan and setting the stage for the next 50 years for the University. A glossy and digital format of the Strategic Plan will be distributed in the near future. Dr. Hanley thanked all faculty, staff, administrators, Trustees, and students for everything they have done, and continue to do to help the University through this time of crisis. Dr. Hanley read a letter of support from an LSSU student, in appreciation for the University Administration during the pandemic. VIII. University Response to COVID-19 and the Global Pandemic Dr. Hanley highlighted some of the University responses to COVID-19 and the Global Pandemic, including moving from face-to-face classes to online/virtual classes over one weekend and offering students the option to take one or more of their courses as Pass/Fail. Going forward, Dr. Hanley stated that LSSU will be open for fall classes and will be following the Michigan Economic Recovery Council Guidelines. Social distancing will be practiced with the shift of the fall 2020 semester to start two weeks early in August and completed before the Thanksgiving holiday. The purpose would be to avoid back and forth travel between holidays. A quarantine facility will also be established on campus for students who display symptoms of COVID-19. The campus will be outfitted with multiple hand sanitizer stations. Masks have been, and will continue to be, made available to faculty, staff and students. Dr. Hanley thanked the LSSU Coronavirus task force for all their efforts in providing a safe environment for the campus community. IX. Finance Report Mr. Walworth provided to the Board, a review of the FY20 finance dashboard, and review of the FY20 financials. General Fund (GF) revenue currently sits at $33M, 88% of the budget. This is a little lower than what is preferred at this time. A number of revenue streams were cut short due to COVID-19 restrictions. Based upon the impact of COVID-19 activities, LSSU can expect that the GF revenues will be short of budget by approximately $800K. However, expenditures were decreased due to the virus, providing an increase in savings. 3 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 Expenditures of $32M are at 83% of the budget. LSSU put a spending and hiring freeze in place, as well as reduced staffing through layoffs. Due to these initiatives, the GF is projected to see savings to offset the loss of revenue and end the fiscal year near its projected overall budget. The state is looking at mid-year budget adjustments and expects to make those announcements in May/June. Those announcements may impact the current and next fiscal year. Auxiliary Funds (AF) show Housing to have collected 98% in revenue, which is comparable to previous years. Expenditures of 79% are far lower compared to this time in years past and should end FY 20 below the budgeted amount. Cisler Operations have been impacted with operations closed or modified due to COVID-19 restrictions. About 93% of the revenue has been collected, lower than previous years. No additional revenue is expected; therefore, revenue will be short about $300K. Expenditures are where they are expected to be compared to previous years. Athletics collected 92% of revenue, which is much better when compared to previous years. Some of the collected funds will be used for special projects. Expenditures are at 85% of budget, which is lower than expected for this time of year. COVID-19 restrictions did cause for some sports seasons to end early, leading to the reductions of expenses. The cash balance declined by $1M over the last month. This is consistent for the time of year and will continue to decline at a regular rate until the next revenue period in August. Other financial events include the LSSU and Foundation Endowments showing an initial drop of about 25% after impacts of the Coronavirus began to hit the world economies. The Endowments have rebounded and are currently down about 12% from their value before the virus. Other financial impacts of COVID-19 include $40K in additional expenditures for cleaning, supplies and legal costs. A loss of $130K in revenue has been recorded due to limited operation in the Norris, Cisler and Arts Centers along with other areas. Future losses will be recorded in summer camps, catering, legal, interest income, and continued costs to maintain a COVID-19 free environment. Mr. Walworth provided the Board with an update on the development of the GF budget for FY21. Two early revenue estimates were provided to the Senior Management Team (SMT), along with an estimate of program and course fees. Department information and models are used to project enrollment revenues. Tuition is the largest revenue stream at 56%, state appropriations at 37%, and fees at 4%. About 98% of the revenue comes from tuition, fees and state allocations. The biggest variable concern at this time is the state allocation. The state 4 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 budget office, will be meeting late May, early June. LSSU models may be adjusted based on the outcome of the state budget meeting. Admissions and retention numbers are good across the board, with 88% enrolled for the fall 2020 semester. SMT continues to work on the FY21 budget and is waiting to hear more from the state. Mr. Walworth presented an action item, for Board approval to write off uncollectable accounts totaling $57,869.49 for FY20. University policy and procedure for the Business Operations’ action on aged accounts receivable, calls for a continued effort for collection. When it appears that reasonable efforts have been exhausted, the University will act on reducing the account on the books of record. Some categories of uncollectable include, GF $51K, Parking, $1,400 and Cisler Center $5,800. LSSU typically writes off $50K-$60K per year. Mr. Lukenda moved for Board approval to write off $57,869.49 as uncollectable for FY20; supported by Ms. Caruso. The motion carried with unanimous voice vote. Mr. Walworth provided an update on activities related to the CFRE Capital Outlay Project. In late March, DTMB issued a cease and desist on all construction of the project due to the Governor’s Executive Order to Stay at Home, however design work did continue. Several page-turn events have taken place, where each page of the design drawings have been reviewed in detail. All current bid packages and designs have been provided to DTMB for review and approval. The new $14.2M project budget has been submitted and approved since the last Board meeting. Earlier this week, the Governor lifted restrictions to allow the residential and commercial construction industry to restart. DTMB approved LSSU to restart construction on May 7. A new timeline will be developed and presented to the Board at the next regular meeting. Mr. Walworth provided Business Operations’ contributions to the Strategic Plan, including: • Increasing budget transparency – delivering training and tools to budget managers. • Reduce overall energy consumption on campus – JCI performance contract work is nearly complete. LSSU is beginning to monitor and determine the energy savings realized through the project. • Facilities is developing a Grounds Master Plan – establishing a community garden, increase the number of trees planted throughout campus property, and establish a campus apiary and are considering a partnership with beekeeping organizations. Mr. Barch asked if there was any penalty for stopping the construction on the P3 Housing project. Mr. Walworth stated that he and advisors have been working with Corvias, to provide receipts and supporting materials for work that had been 5 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 done for LSSU. LSSU and Corvias have agreed on a $1.068M settlement, with recommendation to proceed with terminating the relationship and for LSSU to pay for services rendered by Corvias. X. Academic Affairs Report Dr. Gillette presented to the Board several action items recommending the approval of two new minors and an Associate degree. Ms. Sandi Frost Steensma moved for Board approval of an Associate of Applied Science in Aquaponics Entrepreneurship degree; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Ms. Frost Steensma moved for Board approval of a minor in Sustainability; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Ms. Frost Steensma moved for Board approval of a minor in Natural Resources; supported by Ms. Caruso. The motion carried with unanimous voice vote. Dr. Gillette presented to the Board action items to suspend one certificate program and one minor due to low enrollment, financial feasibility, support from Deans and Faculty, and aligning with the University Strategic Plan. Ms. Frost Steensma moved for Board approval for suspension of the Manufacturing Certificate Program; supported by Ms. Caruso. The motion carried with unanimous voice vote. Ms. Frost Steensma moved for Board approval for suspension of the Web Development Concentration for the BS in Computer Networking, the Web Development Concentration for the Associate in Internet/Network Specialist, and the Web Development Minor; supported by Ms. Caruso. The motion carried with unanimous voice vote. Dr. Gillette presented an action item to the Board recommending the approval to award emeritus faculty status to Dr. Barbara Keller and Ms. Mary Jo Meehan. Consistent with University policy, a committee of five tenured, full professors received nominations and recommended to the Provost these faculty members for emeritus faculty status. Ms. Frost Steensma moved for Board approval to award emeritus faculty status to Dr. Barbara Keller and Ms. Mary Jo Meehan; supported by Mr. Lukenda. The motion carried with unanimous voice vote. 6 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 Dr. Gillette read the resolution for Dr. Keller and asked that a copy of the resolution appear in the minutes of this meeting (Appendix A). Dr. Keller provided thanks for the honor as recipient of emeritus status. Dr. Gillette read the resolution for Ms. Mary Jo Meehan and asked that a copy of the resolution appear in the minutes of this meeting (Appendix B). Ms. Meehan shared thanks for the honor as recipient of emeritus status. Dr. Gillette presented an action item to the Board to approve a resolution to the faculty of LSSU. Ms. Frost Steensma moved for the Board to approve a resolution to recognize faculty contributions during the global pandemic; supported by Ms. Caruso. The motion carried with unanimous voice vote. Dr. Gillette read and presented the resolution to Dr. Jason Garvon – Zoom participant. Dr. Gillette asked that a copy of the resolution appear in the minutes of this meeting (Appendix C). Dr. Gillette provided Academic Affairs contributions to the Strategic Plan, including: • • • • Add new academic programs and delivery methods for certificates, associates, and baccalaureate degrees. Enhance a culture of cyclical and systematic assessment to drive continuous improvement and innovation in curricular, co-curricular, and extracurricular programs and services. Provide professional development to faculty and staff. Maintain good standing with the Higher Learning Commission and appropriate accreditation bodies. Dr. Gillette provided additional Academic Affairs updates, including: • • In mid-March, an evaluation team from the Commission on Collegiate Nursing Education (CCNE) visited campus for two days. The exit report from the visitors was extremely positive. All CCNE accreditation standards were met. On May 31, Dr. Ron Hutchins will step down as Dean of the College of Health and Behavior and as Interim Dean of the College of Criminal Justice and Emergency Responders. Dr. Gillette shared thanks for Dr. Hutchins’ commitment to LSSU. 7 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 • • Effective June 1, Dr. Kathy Berchem will serve as the Interim Dean of the College of Health and Behavior. Kathy is currently the Chair of the School of Nursing. Effective June1, Dr. Barb Light will serve as the Interim Dean of the College of Criminal Justice and Emergency Responders. Dr. Light will also continue her role as Dean of the College of Education and Liberal Arts. Dr. Gillette shared the Academic Affairs award winners from the recent 2020 Student Government Virtual Awards event. • • • • • Event of the Year – Tibetan Monks Department of the Year – School of Engineering Advisor of the Year – Melissa Schaffer-O’Connell Professor of the Year – Benjamin Southwell Administrator of the Year – Steven Johnson Dr. Gillette provided an update regarding the final numbers surrounding the option for student to take a pass/fail in some or all courses for spring of 2020. 450 students chose the pass/fail option for some courses, 88 students chose the pass/fail option for all courses. Academic Affairs has made a push for students to enroll in online summer classes. Currently, 406 students have enrolled, higher than this time last year (358 students). Dr. Gillette shared academic related updates from the CFRE program, including: • • In early March, fifteen LSSU students presented their senior thesis research at the MI American Fisheries Society meeting in Mount Pleasant, along with NMU, CMU, MTU and GVSU. One Laker student was awarded Best Student Poster and another Laker student was awarded runner-up for Best Student Poster. Five students were awarded prestigious MI Sea Grant internships, working with CFRE faculty and staff in summer 2020. The students will receive $5K to support their summer research and outreach projects. Dr. Gillette commended the LSSU Faculty Association for their leadership and commitment to LSSU. Dr. Garvon echoed the positive remarks towards LSSU faculty for adjusting to a new course delivery format quickly. Some faculty thrives in the new teaching environment. The Faculty Association (FA) offered and signed a Letter of Agreement (LOA) with the LSSU Administration to temporarily waive the online creation compensation due to the emergency of COVID-19 and financial burden to the University. The FA and LSSU Administration signed an LOA moving 8 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 faculty evaluation deadlines to accommodate the adjusted academic calendar. An additional LOA is in the works to address courses taught in the summer. The faculty is looking forward to working face-to-face with students again. Dr. Garvon congratulated and thanked Dr. Keller, Ms. Meehan, and Dr. Ron Hutchins. The FA will continue to work with the Provost to see that things are taken care of for the upcoming adjusted academic calendar. Mr. Chris Oshelski, Charter School Executive Director, provided informational items on Charter Schools, stating between 30 and 40 Charter School teachers are taking summer courses at LSSU. This is the largest number of Charter School teachers taking classes at LSSU. Every K-12 District in Michigan was required to submit a Continuity of Learning and COVID-19 Response Plan to their Intermediate School or Authorizer. The LSSU Charter School approved all 20 Charter School Response Plans (the Cyber School did not require a COVID plan). The Charter School office will continue to work with each school and monitor the plans. Mr. Oshelski presented to the Board an action item to appoint three new Board members and reappoint twenty-six Board members. All Board members are required to complete background checks, along with interviews for new appointments. Mr. Lukenda moved for Board approval of the recommendation to appoint or reappoint the following individuals to their respective Board of Directors for the terms listed: Advanced Technology Academy: David Esper nominated for a reappointment with a term expiring on June 30, 2023. American International Academy: Natalie Evans nominated for a reappointment with a term expiring on June 30, 2023. Bay City Academy: Tricia Coonan nominated for a reappointment with a term expiring on June 30, 2023. Ryan Moore nominated for a reappointment with a term expiring on June 30, 2023. 9 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 Charlton Heston Academy: Veronica Bridson nominated for a reappointment with a term expiring on June 30, 2023. Concord Academy of Petoskey: Timothy Wilson nominated for a reappointment with a term expiring on June 30, 2023. Detroit Services Learning Academy: Airlene Gross nominated for a reappointment with a term expiring on June 30, 2023. Idowu Jegede nominated for a reappointment with a term expiring on June 30, 2023. Allen Richardson nominated for a reappointment with a term expiring on June 30, 2023. Grand Traverse Academy: Samer Bourdkani nominated for a reappointment with a term expiring on June 30, 2023. Michael Drilling nominated for a reappointment with a term expiring on June 30, 2021. Matthew Mulholland nominated for a reappointment with a term expiring on June 30, 2022. iCademy: Rebekah deVries nominated for a reappointment with a term expiring on June 30, 2023. Deborah Veenstra nominated for an appointment with a term expiring on June 30, 2023. Innocademy: Nick deVries nominated for a reappointment with a term expiring on June 30, 2023. Innocademy Allegan Campus Academy: 10 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 Teresa Kline nominated for a reappointment with a term expiring on June 30, 2023. Macomb Montessori Academy: Jennifer Johnson nominated for a reappointment with a term expiring on June 30, 2023. Shana Giles nominated for a reappointment with a term expiring on June 30, 2023. John Marks nominated for a reappointment with a term expiring on June 30, 2023. Momentum Academy: Jeremiah Wolfrom nominated for a reappointment with a term expiring on June 30, 2023. Andrew Whitsitt nominated for a reappointment with a term expiring on June 30, 2023. Regent Park Scholars Academy: Jillian Stelma nominated for a reappointment with a term expiring on June 30, 2023. Ridge Park Charter Academy: Lateefah Gofoe nominated for a reappointment with a term expiring on June 30, 2023. Sara Webb nominated for a reappointment with a term expiring on June 30, 2021. Sandra Severn nominated for an appointment with a term expiring on June 30, 2023. Tipton Academy: Scott Winiger nominated for an appointment with a term expiring on June 30, 2023. WAY Detroit Academy: 11 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 Sheila Flanagan nominated for a reappointment with a term expiring on June 30, 2023. WAY Flint Academy: Melissa Cabine nominated for a reappointment with a term expiring on June 30, 2023. Webber Media Arts Academy: Michelle Murphy nominated for a reappointment with a term expiring on June 30, 2023. Ms. Frost Steensma supported the motion. The motion carried with unanimous voice vote. XI. Enrollment Management Report Mr. Pierce provided an update on the progress associated with enrollment services. Due to COVID-19, staff has made enhancements to the admissions process and communication protocols to ensure access to Lake Superior State University remains viable. Since March, LSSU has: • • • • • • waived enrollment and housing deposits for all students, admitted students utilizing self-reported high school GPA’s, created financial aid packages utilizing self-reported high school GPA’s, launched a Conditional Admissions Policy, started a LSSU Cares campaign, and implemented virtual recruiting. Application numbers have remained consistent with 2019, however admits are substantially higher by 24% and cancelations have decreased by 35%. The Common Application remains on schedule to launch in early August. In Financial Aid, First Time Freshman new FAFSA applications continue to increase compare to 2019 by 24%. Continuing students FAFSA applications have lagged by 18%, a national trend due to distractions from COVID-19. Foundation Scholarships are live and open to student applications. In response to the CARES Act, the Financial Aid office developed an application for students to access $801K in aid relief, directly targeted eligible students (FAFSA on file) for disruptions due to the Coronavirus. LSSU has 1289 students eligible to apply for awarding, 359 applications have been received with 279 students to date, awarded an average of $780. The Financial Aid team is working to assist the 310 students that did not qualify for the CARES Act, in finding additional funding for emergency aid. 12 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 Marketing and communication have focused on a reassuring message that LSSU is taking the necessary steps to be operational in a safe and secure manner, while celebrating accomplishments of students, faculty and staff. Social media continues to increase as a form of outreach. A Hero Campaign on social media was created to highlight the nursing, criminal justice, emergency responders, and fire science programs and to recognize alumni from LSSU who are working in those fields. LSSU continues to utilize billboards below the bridge to highlight student success and various majors. Enrollment Services contributions to the Strategic Plan focus on enhancement of Admissions operations, expanding the enrollment goal by 2025. XII. Student Affairs Report Dr. Beazley provided an overview of work that Student Affairs has accomplished since the last Board meeting. Due to COVID-19, Student Affairs has switched to virtual programming for students to stay active, promote mental health, and offer virtual activities. Housing as remained in full operation throughout the modified academic semester. Dr. Beazley acknowledged Sharmay Wood, Derric Knight, Kalia Lippencott, Joe Stusynski and Andrew Treu for their commitment and presence as live-on staff. Approximately 200 students remained in housing throughout the semester. Summer housing occupancy is anticipated to be around 30 students. As of late April, 700 housing applications have been received for the fall semester. Dr. Beazley acknowledged Danny Carson, General Manager of Sodexo, and Chef Doug Harley for a strong response in transitioning an uninterrupted dining service for students and staff who remained on campus. Grab-and-go options were enacted immediately, and safety measures were put into place to protect students and staff. The LSSU Health Care Center and Counseling Services switched to care through Telehealth and continue to deliver services to faculty, staff and students. The Norris Center has been closed indefinitely for recreational purposes since mid-March in response to COVID-19. However, eSports has been a recent addition to competition collegiate level and has picked up in popularity. The search for Director of Club Sports resulted in the hire of Ms. Ruthann Cantile. Ms. Cantile has been working towards establishing Men and Women’s Ice Hockey teams. The Club Sports is an initiative in the new Strategic Plan. 13 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 Student Affairs contributions to the Strategic Plan, include: • Resources from the Center for First Generation Student Success. LSSU was selected for the 2020-2021 First Gen Forward Cohort from NASPA. • Seamore’s Food Pantry has remained available through the period of modified services. • Dr. Beazley has a standing appointment with the Provost and Dean’s Council to ensure collaboration across functional areas and improve retention efforts. Dr. Paitson provided Athletic Department informational items, sharing appreciation to the SMT and coaching staff for their efforts in COVID-19 adjustments and moving forward to the next semester. Dr. Paitson stated that preliminary data shows student athletes to end the academic year with an average GPA of 3.3, better than years prior. Athletics contributions to the Strategic Plan include a new self-assessment instrument as an end of year evaluation tool to measure student-athletes based on the criteria of responsibility, integrity, and resilience. Active teams that were affected by the COVID-19 cancellation of the spring season included men’s tennis, women’s and men’s golf, and track and field. LSSU joined seven other teams in the new Central Collegiate Hockey Association (CCHA) beginning with the 2021-22 season. A commissioner search is underway, with Head Coach Damon Whitten representing LSSU on the recommendation committee. The Athletic Department is conducting its Institutional Self Study NCAA Audit, which occurs every five years. There continues to be monitoring of the athletic schedule and sports seasons with various conferences. Ms. Caruso asked if student athletes have been able to go home. Dr. Paitson stated that to his knowledge, all student athletes have been able to go home or find housing off campus. XIII. Human Resources Report Ms. Beach opened with thanks to faculty and staff for their adjustments to the changes brought on by COVID-19. ESP Union President, Steve Atkinson was given special thanks for his communication during this time. Ms. Beach provided Title IX updates for FY20 compared to previous years. To date, fourteen cases compare to 36 last year with one case remaining open. New Title IX regulations came out earlier in the week. The Title IX office will be 14 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 working through the 2000 page report and will be making adjustments to policies and procedures for implementation by the August 14 deadline. Human Resources contributions to the Strategic Plan include: • • • • The development of the Leadership Program - members include, Wendy Beach, Yvonne Brown, Marc Boucher, and Cathy White. The 9-month program will be offered to faculty and staff staring fall 2020. In collaboration with Provost, Dr. Lynn Gillette, the Employee Service Awards Dinner was updated to include faculty awards along with the current AP/ESP awards. The Wellness Committee is working to revitalize the University Wellness Program to be relaunched in fall 2020. A final Infectious Diseases Response Plan is anticipated to be complete by May 2020. A COVID-19 Health and Safety Plan was implemented and will be updated to address the safety needs of the University during the pandemic. Mr. Atkinson provided an update from the ESP Union, first by acknowledging the faculty and IT Department for spur of the moment adjustments in response to campus changes brought on by COVID-19. Several support staff members are working from home, have adjusted schedules or have been laid-off. Originally, there were concerns for personal protection equipment; however, those issues have been resolved, as supplies have become available. There are current concerns surrounding the campus hiring freeze and confusion with possible new hires filling positions. Mr. Atkinson suggested that an email be sent out explaining the purpose of filling a position. There are concerns that LSSU will use this time as an opportunity to eliminate positions. Mr. Bailey shared appreciation for the work that the ESP contributes to LSSU and that LSSU stays adequately staffed. XIV. Development Report Mr. Coates started by congratulated both Dr. Keller and Ms. Meehan for their awarded emeritus status. Mr. Coates provided an update on development activities, with review of the major gifts dashboard ($10K and higher), tracking at $1.8M in total gifts for FY20. The CFRE campaign remains to be a priority in fundraising efforts, with $3.9M raised in support of the project to date. Mr. Coates acknowledge the Foundation Board for embracing the CFRE campaign. Communication has been the Foundation theme during the pandemic, reaching out to Alumni and donors to reassure that the University is adapting and moving forward. 15 �Lake Superior State University Minutes of Board of Trustees May 8, 2020 Foundation contributions to the Strategic Plan include an increase in the number of annual and endowed scholarships targeting students from disadvantaged backgrounds and increasing a funding source for student emergencies. The Club Sports initiative is an opportunity for alumni and friends to assist in advancing student enrollment and the club sports program. Ms. Caruso thanked Mr. Coates on behalf of the Foundation Board for his dedication to Alumni and the Foundation. XV. Other Business Mr. Bailey shared thanks for all those that have adapted during this time. Dr. Hanley stated that the University is moving forward and tackling each challenge as they come along. XVI. Adjournment Mr. Pingatore moved for adjournment at 10:26 a.m.; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. Thomas C. Bailey Chair Rodney S. Hanley President Minutes prepared by Ms. Lauren Pierce Secretary. A draft of these minutes was completed on May 13, 2020. 16 �Appendix A RESOLUTION from the Lake Superior State University Board of Trustees Whereas, Dr. Barbara Keller faithfully served Lake Superior State University from her initial appointment at the rank of Assistant Professor to the College of Natural and Health Sciences in the Fall of 1999 until her retirement in May 2020; and Whereas, coming to LSSU from the field of research, Dr. Keller quickly established herself as an effective and impactful educator. Her recognition as Distinguished Teacher of the Year for the 2001-2002 academic year attests to the high quality of her teaching. The students’ appreciation for Dr. Keller's contributions speak well of her dedication and commitment to impactful student learning; and Whereas, Dr. Keller authored or co-authored nine grants totaling $1 million, in addition to a $1.9 million Title III Department of Education grant.; and Whereas, Dr. Keller authored the self-study that led to the LSSU Chemistry programs’ accreditation by the American Chemical Society in 2010, and served on the committee which spearheaded LSSU’s HLC re-accreditation in 2010-2011; and Whereas, Dr. Keller devoted a significant amount of her time and energy to leadership activities at the University, serving on at least twenty-two University committees, teams, and workgroups, many of which she chaired; and Whereas, Dr. Keller spent more than one-third of her years at LSSU as a school chair and more than one-quarter of them as a College Dean; now, therefore be it Resolved, that the Board of Trustees of Lake Superior State University formally extends to Barbara Keller its sincere appreciation for her loyalty, varied contributions, dedication to her profession, distinguished teaching and service to this University by bestowing upon her the rank of Professor Emerita with all the honors, rights, and privileges appertaining thereunto; be it further Resolved, that a copy of this resolution of recognition appear in the minutes of this meeting of the Board of Trustees, so that this sincere tribute of respect and gratitude will be included in the permanent records of this University. Adopted by unanimous vote of the Board of Trustees and given by our hands this 8th day of May 2020. Thomas Bailey, Chair Chair of the Board of Trustees Rodney S. Hanley, Ph.D. President of the University �Appendix B RESOLUTION from the Lake Superior State University Board of Trustees Whereas, Ms. Mary Jo Meehan faithfully served Lake Superior State University from her initial appointment at the rank of Instructor/Counselor to the Counseling Center in the Fall of 1982 until her retirement in January, 2019; and Whereas, Ms. Meehan was an active member of the University community for nearly 37 years, serving on numerous committees; and Whereas, Ms. Meehan demonstrated the highest level of professional and personal character and had a very positive rapport with students, who respected her and sought her out specifically for counseling and academic direction; and Whereas, Ms. Meehan served as an authentic servant leader for LSSU students and faculty. She was supportive and encouraging of the growth and development of others, and did everything she could do to obtain and provide resources for the success of others; and Whereas, Ms. Meehan demonstrated her abilities to extend education beyond the classroom and focused her education opportunities on topics such as Career Planning and Decision Making, Personal Growth seminars, Group interaction, How to Survive and Succeed in College and much more; and Whereas, Ms. Meehan served tirelessly as a mentor for both students and faculty. She gave because she deeply cared for those she served and was proud to represent the University in a positive light; now, therefore be it Resolved, that the Board of Trustees of Lake Superior State University formally extends to Mary Jo Meehan its sincere appreciation for her loyalty, varied contributions, dedication to her profession, distinguished teaching and service to this University by bestowing upon her the rank of Assistant Professor Emerita with all the honors, rights, and privileges appertaining thereunto; be it further Resolved, that a copy of this resolution of recognition appear in the minutes of this meeting of the Board of Trustees, so that this sincere tribute of respect and gratitude will be included in the permanent records of this University. Adopted by unanimous vote of the Board of Trustees and given by our hands this 8th day of May, 2020. Thomas Bailey, Chair Chair of the Board of Trustees Rodney S. Hanley, Ph.D. President of the University �Appendix C Resolution from the Lake Superior State University Board of Trustees Whereas, Lake Superior State University Faculty faced the challenge to convert all Spring 2020 traditional brick and mortar classes to virtual synchronous/asynchronous classes over the course of a weekend with no interruption in the semester due to the Coronavirus pandemic of 2020; and Whereas, Lake Superior State University Faculty collaborated with peers, colleagues, and all areas of the University to meet the learning needs of each student in their classes, and support their students through a stressful transition to online learning and social isolation by providing advising, mentoring and a listening ear; and Whereas, Lake Superior State University Faculty resourcefully and creatively transitioned their classrooms & embracing innovative virtual learning opportunities, allowing LSSU students and faculty to continuously engage in the transformational learning relationships for which LSSU is known; and Whereas, the spring semester of 2020 will forever stand as a testament to the extraordinary faculty at Lake Superior State University in creating a learning environment during a national emergency that best exemplifies the motto ‘Superior Education, Superior Experience, Superior You’; be it Resolved, That the Board of Trustees of Lake Superior State University formally extends to the faculty of Lake Superior State university its sincere appreciation for their loyalty, dedication to student learning, dedication to their profession, and dedication to their students by bestowing upon them this honor; be it further Resolved, That a copy of this resolution of recognition appear in the minutes of this meeting of the Board of Trustees, so that this sincere tribute of respect and gratitude will be included in the permanent records of this University. Adopted by vote of the Board of Trustees and given by our hands this 8th day of May 2020. Thomas Bailey, Chair Chair of the Board of Trustees Rodney S. Hanley, Ph.D. President of the University � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustee Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Lake Superior State University Board of Trustee Meeting Minutes 2001-Current Creator An entity primarily responsible for making the resource Lake Superior State University Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource 2001 to Current Rights Information about rights held in and over the resource © 2017 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Language A language of the resource English Type The nature or genre of the resource text.serial Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 2001-Current Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document 19 Pages 8.5" x 11" Original Format The type of object, such as painting, sculpture, paper, photo, and additional data Paper Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2020 05 08 Board of Trustees Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource May 8, 2020 Board Minutes Source A related resource from which the described resource is derived LSSU Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource Circa 2020 Rights Information about rights held in and over the resource © 2021 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource text.serial Identifier An unambiguous reference to the resource within a given context BOT20210803024 Administration Board of Trustees Circa 2020 Meeting Minutes https://d1y502jg6fpugt.cloudfront.net/32263/archive/files/f9e30794f4f4bc8e94a1445d6766b1d8.pdf?Expires=1777507200&Signature=MD5SLl9vVlVqGTOi73icy%7EApiF3UbNvGOsQeKrHAWJQQVZqYxWEfks8oJehG-3UO4UmvJPi32KHFqCyBIfkHFAMbxLIh3gqzEAuYgga8OdUDWpgWFVqDiO70vzGWeu%7EMoQfhncCDs1AYlvaPWpsl6Dqa-32zSiNG7zdWbGpCHGSc0wQHwfRSfAAhQ6N8exxCHlLhP7DAzCpoY%7Ex7tzgaTi8cc9iKQfbHrp3jnhFyGK8qDDa3e4H7%7EUcQhL2hi1A5feO-cufNvwqYnxeF1oDQ7S9vi4cKwYsUyiaBo5K4NiV%7EqVIkaAcUoaRrGLG4Qv2GWeJu-pwHbOCRcvqL9PT6ww__&Key-Pair-Id=K6UGZS9ZTDSZM 983884b85ac49a4c06d3b7df2c94a315 PDF Text Text Lake Superior State University Board of Trustees Minutes of Special Meeting Considine Hall LaJoie Board Room – Zoom Video Conference April 24, 2020 The Board of Trustees of Lake Superior State University met in special Zoom Video session beginning at 9:00 a.m. on Friday, April 24, 2020, hosted in the LaJoie Board Room of Considine Hall, Lake Superior State University, Sault Ste. Marie, Michigan, and with Board of Trustees members connected via zoom conference. The meeting was pursuant to Section 1.03 of the Bylaws of said Board and in following Governor Whitmer’s Executive Order 2020-48 (COVID-19), allowing public board meetings to be held electronically. Section numbers and headings of these minutes correspond to the agenda. A copy of the proposed agenda was distributed to each Trustee at the public session of April 24, 2020. Any material considered by the Board, which was distributed at the time of the meeting, is so designated in these minutes. Copies of all such material are contained as appendices to these minutes. At the call to order there were several members of the public participating on the Zoom session. I. Roll Call Mr. Thomas Bailey, Chair, called the meeting to order at 9:00 a.m., and asked the secretary, Ms. Lauren Pierce to call the roll. The following members responded, “present”: Mr. Thomas C. Bailey Ms. Patricia Caruso Mr. Timothy Lukenda Mr. Randy Pingatore Ms. Sandi Frost Steensma Dr. Rodney S. Hanley, President and Ex-Officio Five Trustees were recorded as present. All five Trustees were connected via Zoom conference. Dr. Mark W. Mercer joined the meeting via Zoom video conference at 9:02 am. Trustee Richard Barch was verified via Zoom record to have joined Zoom Audio at 8:59 am stating he was connected via Zoom but his microphone was not working. Mr. Barch confirmed Yes and Aye votes per agenda item. Present for the University were Mr. Steve Atkinson Zoom, President of the Education Support Personnel; Ms. Wendy Beach-Zoom, Director of Human Resources, Safety and Risk; Dr. Michael Beazley-Zoom, Dean of Student Affairs; Mr. Thomas Coates-Zoom, Foundation Director; Dr. Lynn Gillette, Provost and Vice President for Academic Affairs; Dr. David Paitson-Zoom, Director of Athletics; Mr. Fred Pierce, Dean of Admissions and Marketing; Ms. Katie Smith-Zoom, Student Government President; and Mr. Maurice Walworth, Vice President for Finance and Operations. �Lake Superior State University Minutes of Board of Trustees’ Special Meeting April 24, 2020 II. Approval of the Agenda for April 24, 2020 Mr. Lukenda moved for Board approval of the agenda for April 24, 2020 as presented; supported by Mr. Pingatore. The motion carried with unanimous voice vote. III. Addresses to the Board None IV. Chair’s Remarks Chair Bailey expressed gratitude to all faculty, staff, and students for their adjustments and flexibility during the Coronavirus pandemic. Mr. Bailey shared the unfortunate circumstance on recent employee layoffs due to the decreased number of students on campus and the decrease in programs and events due to the virus. LSSU has made available many resources to those employees affected by the layoffs. Mr. Bailey shared his hopes that LSSU return to some type of normalcy as soon as possible. The Board continues to maintain constant contact with Dr. Hanley and support the University. V. President’s Remarks Dr. Hanley commented on the effects of the Coronavirus, regarding the institution and commended the faculty and academic administration for their transition into an online only format. LSSU’s primary goal has been to allow students to complete the semester in a safe and secure way. Many staff members have been working remotely and maintaining social distancing, all while keeping the residence halls and dining services open for students. Dr. Hanley highlighted recent events from around the campus community, including: • LSSU’s Nursing department collaboration with the Superior Simulation Center, War Memorial Hospital and the U.S. Army Corps of Engineers, to create Acute Container Care Pods. • The use of LSSU 3-D printers through the Engineering department have provided additional support to Great Lakes Composites Institute of Bay Mills Community College to assist in producing face shields to be provided to local healthcare and hospice facilities. • Admissions and Marketing teams evaluated and modified the application/admission process to allow and easier process for students. VI. University Line of Credit Mr. Walworth provided the Board with an action item to approve a $3M Line of Credit Resolution as a precaution brought about by recent challenges and financial uncertainty due to the Governor’s Executive Orders surrounding COVID-19. Mr. Walworth stated that a portion of the funds would be used to pay invoices related to the LSSU housing project and relieve 2 �Lake Superior State University Minutes of Board of Trustees’ Special Meeting April 24, 2020 cash flow brought on by the response to the pandemic. An RFP for a $3M LOC was issued on March 25 with response received from Huntington Bank, Fifth-Third Bank, and a group of three local banks (Central Savings Bank, mBank, and First National Bank of St. Ignace). Two other banks were contacted directly but did not respond to the proposal. The group of three local banks (CSB) offered the most competitive proposal, with Fifth-Third Bank as having the highest cost structure. LSSU practices the policy of pursing local business and with careful consideration and financial implementations of all proposals. LSSU, with support of the President, recommends the approval of the CSB proposal, which provides the greatest flexibility via a tax-exempt seven-year loan, bearing interest per annum. Mr. Lukenda moved for Board approval of the $3M Line of Credit Resolution as presented in Appendix B; supported by Mr. Pingatore. The Chair invited the Board to discuss. Mr. Lukenda asked if the first two years of the LOC has any fees or interest costs before turning into a term loan. Mr. Walworth stated that the only fee is a $4K processing fee. Mr. Walworth anticipates drawing $1M at close to pay the Corivas housing invoice once received. Interest only payments would be required for seven years once the draw begins. Mr. Lukenda asked if the pledge of general revenue would tie up the University to pursue any additional projects while the loan is outstanding. Mr. Walworth stated that the University’s bond coverage ratio has room for additional funding; however taking on additional debt would require an increase in revenue or a decrease in expenditures. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Mark W. Mercer Mr. Randy Pingatore Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with seven affirmative votes. VII. University 2020-2025 Strategic Plan Mr. Bailey provided feedback on the presented 2020-2025 Strategic Plan, stating that the strategic plan is a working document that is not to discourage innovation, but to be flexible, adaptable and expected to evolve. The plan is a critical instrument to move forward with goals that could be modified as necessary. Dr. Hanley provided a background on the creation of the Strategic Plan, starting in May of 2019, with the creation of the Strategic Planning Committee (Dr. Michael Beazley, Dr. Jason Garvon, Dr. Kimberly Muller, Ms. Janine Murray, Ms. Stephanie Roose, Ms. Katelyn Smith 3 �Lake Superior State University Minutes of Board of Trustees’ Special Meeting April 24, 2020 and Ms. Alexandra Van Doren). The committee held multiple listening sessions that facilitated a draft Strategic Plan in fall of 2019 where the Senior Management Team gave review, input and approval. At the March 2020 Board meeting, the final draft Strategic Plan was presented to the Board for final review and feedback. The Board provided numerous suggestions with the following changes made to the final plan: • The concept of ‘social mobility’ was drawn out in more detail in order to emphasize one of the primary strengths of the university. • An examination of the organization of Foundation was included with the intent to maximize fundraising success. • Canadian-specific recruiting and requisite goal was separated to be its own marketplace from other international recruiting areas. • An emphasis in the history of the Great Lakes Region and Native American history and culture was added to the American Studies program. • Formation of a Crisis Management Plan. • Developing a recruiting plan from our Charter Schools. • Highlighting efforts and accomplishments around sustainability. Dr. Hanley reviewed a prioritization chart (Appendix A) covering over 100 initiatives in the Strategic Plan, and discussed the enrollment projections chart. Enrollment goals include over 2,400 students in 5-years with following the Strategic Plan. Dr. Hanley stated that the Strategic Plan captures LSSU’s commitment and promise to students and introduced the plan name: Superior Education, Superior Experience, Superior You. Through both curricular, cocurricular experiences, and extracurricular experiences, LSSU trains students to think critically, communicate effectively, and display professional and ethical behavior. Dr. Hanley shared his experience and privilege with working on the Strategic Plan and presented to the Board a resolution for approval of the 2020-2025 Strategic Plan. Mr. Lukenda thanked the administration and committee for all of their hard work and effort put into the plan. Ms. Smith shared her experience as a Strategic Plan committee member, stating that the plan encompasses moving forward with an eye on the future. Mr. Lukenda moved for Board approval of the 2020-2025 Strategic Plan as presented; supported by Mr. Pingatore. The motion carried with unanimous voice vote. Mr. Bailey commended everyone that was involved in the creating the plan and expressed the Board’s gratitude. He recognized former Trustee, Ann Parker and her efforts on the Strategic Plan. Dr. Mercer commended all those involved and stated that the plan was efficient and thoughtful. Dr. Hanley prepared the Board to anticipate updates at each Board meeting regarding accomplishments toward the Strategic Plan. 4 �Lake Superior State University Minutes of Board of Trustees’ Special Meeting April 24, 2020 VIII. Other Business None IX. Adjournment Ms. Frost Steensma moved for adjournment at 9:40 a.m.; supported by Mr. Pingatore. The motion carried with unanimous voice vote. ______________________________ Thomas C. Bailey, Chair ___________________________ Rodney S. Hanley, President Minutes prepared by Ms. Lauren Pierce, Secretary. A draft of these minutes was completed at 2:00 p.m. on April 28, 2020. 5 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustee Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Lake Superior State University Board of Trustee Meeting Minutes 2001-Current Creator An entity primarily responsible for making the resource Lake Superior State University Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource 2001 to Current Rights Information about rights held in and over the resource © 2017 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Language A language of the resource English Type The nature or genre of the resource text.serial Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 2001-Current Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document 5 Pages 8.5" x 11" Original Format The type of object, such as painting, sculpture, paper, photo, and additional data Paper Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2020 04 24 Board of Trustees Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource April 24, 2020 Board Minutes Source A related resource from which the described resource is derived LSSU Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource Circa 2020 Rights Information about rights held in and over the resource © 2021 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource text.serial Identifier An unambiguous reference to the resource within a given context BOT20210803023 Administration Board of Trustees Circa 2020 Meeting Minutes https://d1y502jg6fpugt.cloudfront.net/32263/archive/files/ce9c810c1650eeba065b687808456e61.pdf?Expires=1777507200&Signature=uCWbvB4X0i9pj94HYfDB02Q4kgHi95JXCyll5GxreAYIuBvcZ2Eg7TSGwSwqUUDyS8Y2Fd53wOkPCJkRRmhAe87L-D6JXmrBOqExRXRuJiR1c5FnYdxkIXffkEZIqvyTHZ-TM430sLNETuOymICin%7Els%7EdEcho3pJHpmJx%7EO9XBGxYpOEDmuRbckUtdViZ7XdW%7Erel5X6ZyPOT1rWLpYig7Mqu5CwrbmxuSbu8HCjubkuwSMv-yhDHkLgb%7EOpa1hKH2WEcM2x1ho3Mbrj3x6k3hi%7EICg8c30SMxySL7915eVXbqLTrQqrKGJThVHS25gB-MeJ7-ZMvfOmPYdQL4xLA__&Key-Pair-Id=K6UGZS9ZTDSZM 9f23065e100dbbab777b950ab0d6abe7 PDF Text Text Lake Superior State University Board of Trustees Minutes of Meeting Kenneth J. Shouldice Library Sault Ste. Marie, Michigan March 13, 2020 The Board of Trustees of Lake Superior State University met in regular session beginning at 8:30 a.m. on Friday, March 13, 2020, in the Kenneth J. Shouldice Library, Lake Superior State University, Sault Ste. Marie, Michigan. The meeting was pursuant to Section 1.01. of the Bylaws of said Board with notice to the Board pursuant to Section 1.04., and public notice pursuant to Section 1.05. of the Bylaws. The section numbers and headings of these minutes correspond to the agenda. A copy of the proposed agenda was distributed to each Trustee at the public session of March 13, 2020. The proposed agenda had been sent pursuant to Section 1.04. of the Bylaws. Copies of all such material are contained as appendices to these minutes. At the call to order, there were several members in the audience. I. Roll Call Mr. Thomas Bailey, Chair, called the meeting to order at 8:40 a.m. He asked Ms. Lauren Pierce, Secretary, to call roll. The following members responded, “present”: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Dr. Rodney S. Hanley, President and ex-officio Four Trustees were recorded as present with Trustees Bailey, Barch and Lukenda connected via Zoom conference. Trustee Frost Steensma joined via Zoom conference at 8:45 am and Trustee Pingatore joined via Zoom conference at 9:05 am. Trustee, Dr. Mark Mercer was recorded as absent. Present for the University were Mr. Steve Atkinson, President of the Education Support Personnel; Ms. Wendy Beach, Director of Human Resources, Safety and Risk; Dr. Michael Beazley, Dean of Student Affairs; Mr. Thomas Coates, Foundation Director; Dr. Lynn Gillette, Provost and Vice President for Academic Affairs; Dr. David Paitson, Director of Athletics; Mr. Fred Pierce, Dean of Admissions and Marketing; Dr. Chris Smith, Faculty Association Representative; Ms. Katie Smith, Student Government President; and Mr. Maurice Walworth, Vice President for Finance and Operations. �Lake Superior State University Minutes of Board of Trustees March 13, 2020 II. Approval of the Agenda for March 13, 2020 Mr. Barch moved for Board approval of the agenda for March 13, 2020 as presented; supported by Mr. Lukenda. The motion carried with unanimous voice vote. III. Approval of the Minutes for January 24, 2020 Mr. Lukenda moved for Board approval of the minutes for January 24, 2020 as presented; supported by Mr. Barch. The motion carried with unanimous voice vote. IV. Addresses to the Board There were no addresses to the Board. V. Chair’s Remarks Mr. Bailey welcomed audience members and provided a brief background and introduction as the new LSSU BOT Chair. Mr. Bailey provided words of encouragement during the current Coronavirus outbreak and the affects that the University and Country may be facing. Ms. Frost Steensma joined via Zoom audio at 8:45 a.m. VI. President’s Remarks Dr. Hanley echoed Mr. Bailey’s remarks surrounding the Coronavirus outbreak. The University had recently moved face-to-face instruction to an online only platform, starting Monday. In response to the Governor closing all K-12 schools, LSSU’s Senior Management Team (SMT) and the Human Resources office are looking into adopting new policies that would assist employees affected by the closures. Regular updates will be posted via email and the LSSU website regarding changes related to the Coronavirus outbreak. Social distancing will be a strategy that LSSU will practice going forward through the current uncharted territory. Dr. Hanley provided additional campus announcements and updates including: • • LSSU was awarded the First-Generation Forward Designation; a National Honor for commitment to first-generation student success. LSSU’s student population is comprised of 60% first-generation students. The opening of the Cannabis Center of Excellence. This is a partnership with Agilent Technologies. Dr. Hanley gave a special thanks to Dean, Dr. Steven Johnson for facilitating this relationship. 2 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 • • VII. Laker hockey took place in the GFL Memorial Gardens in Sault Ste. Marie, Ontario for the first time in almost 50 years. Approximately 3,200 fans were in attendance, with a fresh sense of enthusiasm for Laker hockey. Dr. Hanley thanked Dr. Paitson, his team, and the SMT for their hard work and effort in putting the event together. The CCNE Nursing College Accreditation team passed through campus for a re-accreditation site visit. Dr. Hanley reported a successful visit and gave special thanks to Dean, Dr. Ron Hutchins and nursing faculty. 2020 – 2025 Strategic Plan In response to Board direction, in August of 2019, Dr. Hanley appointed a Strategic Planning Committee to begin the process of a new five-year plan. Dr. Hanley thanked Dean, Dr. Kimberly Muller for her role as Chair to the committee. The committee held 35 listening sessions across campus to give voice to multiple constituencies in the new Strategic Plan. In addition, an online survey was created to allow for anonymous input, and received 30 responses. A draft document was produced and sent to the President and SMT for review, input and approval. Along with the mission and vision statements, the plan includes three aspirational values, five pillars, twenty-two goals and one hundred thirty-two strategies. The five pillars highlight: 1. 2. 3. 4. 5. Culture of Student Learning and Development Diversity, Inclusion, and Belonging Fiscal Resilience and Operational Excellence Community Partnerships and Engagement Sustainability Mr. Pingatore joined via Zoom Audio at 9:05 a.m. The Board will review the draft Strategic Plan for final approval at the next regular or special Board meeting. Mr. Lukenda commended Dr. Hanley and the committee for their efforts in drafting the plan. VIII. Report Finance Committee Mr. Walworth provided to the Board, a review of the FY20 finance dashboard, noting general and auxiliary fund updates. General Fund (GF) revenue currently sits at 80% of the budget, slightly behind compared to last year which was 82% at this time. A number of new revenue generating initiatives (strong summer enrollment push, Culinary School and Dean Fundraising) are still underway. 3 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 However, given the fall tuition, spring tuition and state funding, brings the budgeted revenue to 98%. GF expenditures are currently at 70% of the budget, on the low end compared to the past three years. Auxiliary Fund (AF) dashboards show strong outcomes for Housing with 98% of revenue collected, compared to 97% this time last year. Expenditures are lower than expected at 64% of the budget compared to 71% in previous years. Cisler Operations (previously referred to as Food Service), show 91% of the revenue has been collected, compared with 93% in previous years. Cisler Operations expenditures are at 70% of budget, slightly ahead compared to the same time last year. The Snack-Shack-Norris and Catering continue to be a concern with low revenue and expenditures at 80% while only 67% through the fiscal year. Overall, Cisler Operations are in a much better financial position compared to the last five years. Athletic teams have recently completed revenue generating sports for the fiscal year, with 70% of the revenue collected, which is comparable to previous years. A portion of the Athletics revenue exists in “Activity” funds which have not yet been transferred into Athletics. Expenditures are at 72%, and are near or below for this time of year. Overall. Athletics appears to be reasonably close to budget projections for FY20. Mr. Walworth provided an update on the University cash balance, stating cash declined approximately $1M over the last month. This is consistent with past February monthly trends. Cash balances will continue to decline at a regular rate through August, as it is common between collection of tuition. The Annual Endowment report provided the 2019 NACUBO-TIAA Study of Endowments for LSSU and the Foundation. The data represents comparisons with 774 U.S. Colleges and Universities. LSSU’s Endowment and Foundation Performance for Fiscal years ending 2012-2019 has outperformed both the Average and Median Returns of the NACUBO Universe of Peers. LSSU’s Endowment Performance outpaces all seven categories over the 1-yr period (FY19). Mr. Walworth provided and update and comparative review on the Annual Institutional Financial Health of LSSU from the perspective of external agencies. The HLC is an external agency that monitors the financial health of LSSU and requires a yearly submission of financial data, from which they determine a Composite Financial Index (CFI). It is desired that the CFI be > 3.0, however, it must not drop below one (1.0). In FY19 LSSU’s CFI dropped to 0.93 which will require LSSU to provide a letter of assurance to the HLC indicating that the University is aware of the low CFI and that the low CFI will be addressed. Strategic decisions to invest in campus infrastructure, and new academic equipment financing resulted in the decreased CFI. Mr. Walworth, Provost and 4 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 President will be meeting to implement measures to address the CFI in the FY21 budget. Mr. Walworth presented to the Board, a recommendation to establish the cost of attendance for LSSU students for FY21 Tuition, Fees, and Room & Board. The Governor’s proposed budget caps the tuition increase for public universities at 4.25%. Based on historical trends, LSSU recommends an increase of 3.8% for tuition. If the Governor’s cap is less, LSSU will reduce its increase to a value at, or below the cap. Additionally, external agencies have identified LSSU as having one of the lowest “cost of attendance” values in the U.S. The state includes three of LSSU’s fees as part of the tuition. Those fees are the: Athletic Fee, Student Activity/Media Fee, and New Student Administration Fee. LSSU wishes to distribute the Athletic Fee across all semesters that a student attends, rather than continue with the large first-semester cost which is a burden on new students. LSSU is recommending a $45/semester Athletic Fee. No change is requested for the Student Activity/Media Fee. LSSU is requesting a $25 increase to the New Student Administrative Fee (funds orientation activities) to cover costs associated with math placement tests which LSSU plans to administer to all new incoming students starting FY21. The tests will ensure that all new students are placed into appropriate math courses; increasing retention and student outcomes. Some universities have already set their Room & Board rates for FY21. Those rates are in the range of 2%. This increase is consistent with the CPI. LSSU is recommending an increase of 2.004% to the Room & Board rate for FY21. The rate is being recommended after several discussions which included Student Affairs, Financial Aid, Enrollment Management, Academic Affairs, and the Business Office. The recommendation is for the “BASE”, or regular room & board rate. LSSU offers a number of housing and food service options which are set internally, but all rates are based on the “base rate”. LSSU’s base room rate is already very competitive with peer institutions. Lastly, the Environmental Fee is an Auxiliary based fee which covers laundry services, TV services, IT/AV support & equipment, and residence hall programming. The fee is bundled with the Room & Board cost, but is monitored and increase separately. LSSU is recommending a $20/semester increase to the fee to initiate additional retention-based programming for on-campus students. The new fee would total $95 a semester. Ms. Smith asked if it would be mandatory for all incoming students to take the math placement test, regardless of incoming test scores. Dr. Gillette confirmed that all new incoming students would be required to take the math placement test 5 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 during orientation. Students will be worked with individually and placed appropriately. This decision was based on research and best practices. Ms. Frost Steensma moved for Board approval of the FY21 Structure of Rates (Appendix B), which includes a 3.8% increase to the world-wide, one-rate tuition; implementation of the 12-16 credit plateau; and a summer tuition rate equal to the fall/spring rate; an increase of $30 per credit hour to the graduate tuition rate; no change to the military tuition or VESi & Continuing Education tuition rates; and an audit tuition rate of ½ the base tuition rate, round to the nearest dollar; supported by Mr. Pingatore. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Mr. Randy Pingatore Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with six affirmative votes. Mr. Lukenda moved for Board approval of the recommendation that the Athletic Fee be set at $45.00 per semester; supported by Mr. Barch. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Mr. Randy Pingatore Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with six affirmative votes. Mr. Pingatore moved for Board approval of the recommendation that the New Student Administrative Fee be increased to $150.00; supported by Ms. Frost Steensma. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Mr. Randy Pingatore Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” 6 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 The motion carried with six affirmative votes. Ms. Frost Steensma moved for Board approval of the recommendation for the combined Tuition and Fees, as reported to the State of Michigan, for FY21 be increased by the lessor of 3.8% or the percent adopted in conference committees, approved by the two chambers, and signed into law by the Governor; supported by Mr. Pingatore. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Mr. Randy Pingatore Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with six affirmative votes. Mr. Barch moved for Board approval of the recommendation for a 2.004% increase to the basic Room & Board rate for FY21 (Appendix C); supported by Ms. Frost Steensma. The Chair asked for a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Mr. Randy Pingatore Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with six affirmative votes. Mr. Pingatore moved for Board approval to increase the Environmental Fee, from $75.00 to $95.00 per semester; supported by Ms. Frost Steensma. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Richard Barch Ms. Patricia Caruso Mr. Timothy Lukenda Mr. Randy Pingatore Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with six affirmative votes. 7 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 Mr. Walworth provided the Board with an update on the CFRE project, stating that a construction camera is up and active for public use to monitor the progress on the CFRE site. Additional updates include: • • • • • The request to increase the project cost to $14.2M was submitted to the State. The request to increase the Brownfield Loan to $1M was approved by the Sault City Commissioner’s Meeting on February 3rd. Foundation and grade beam work has begun. Foundation frames and steel are on site. LSSU has continued to meet with the city regarding Salmon Run Way. Bid Package #2 was issued and bids were received. Bids were within the target estimates aside from the Masonry package which will be re-bid. Bids cannot be awarded until the state approves the $14.2M budget. Currently, the greatest concern is the timing of the approval from the state for the $14.2M budget. Based on information at this time, the project is expected to be delayed to March/April 2021. Mr. Walworth provided an update to the Board on the P3 Campus Housing Project, stating that at previous Board meetings, the Campus Housing Corporation (CHC) reported that the USDA process was slow and that this had resulted in delays to the project. Additionally, the USDA questioned the process by which Corvias and other vendors had been selected and this resulted in a short-term agreement with Corvias prior to execution of the Pre-Development Agreement (PDA), putting LSSU at financial risk since no financing had yet been secured. The PDA with Corvias was never executed, but a temporary contract was executed and has since expired. Moving forward without Corvias will require payment to Corvias (~$1M-$1.3 M) and formal notice from LSSU. The USDA also requested historical and environmental information related to the project. This information was sent, but no response has been received. The LSSU CHC BoD strongly supported LSSU taking on full responsibility for the project, which has drifted far from the original pure P3 concept. However, there was also a desire to take several smaller steps and to leverage USDA funding in any way possible. As such, a study was conducted to determine a reasonable number of beds that could be constructed, given recent enrollment trends and projecting some future needs based on enrollment needs. A single 80bed residence hall facility was determined to be of a reasonable size. Three financing options were reviewed: USDA, bonds, and traditional bank loans. The LSSU CHC BoD supported execution of the letter to Corvias as presented in Appendix D and further investigation into a new 80 bed residence hall. 8 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 Mr. Lukenda moved for Board approval to authorize execution of the letter to Corvias as presented in Appendix D and authorize further investigation into a new 80 bed residence hall with financing through bonds or a traditional bank loan; supported by Mr. Pingatore. The motion carried with unanimous voice vote. IX. Academic Affairs Report Dr. Gillette thanked faculty, staff and students for making adjustments surrounding the Coronavirus. Courses will be going online for the next four weeks with an amazing transition. Dr. Gillette thanked faculty, the faculty union, library staff and IT staff for their efforts in seeing the transition through. Dr. Steven Johnson and Dr. Kimberly Muller presented an update on the Cannabis Program. Some highlights included: • • • • • • • • Public reception. Current cannabis numbers (41 students), admitted students. Curriculum for Cannabis Chemistry and Cannabis Business. Advisory Boards – partnerships for internships and donations/fundraising Speakers on campus – including Michigan Regulatory Agency (MRA) involvement – Andrew Brisbo. Ribbon Cutting for the LSSU Cannabis Center of Excellence featuring Agilent Solutions. On the Horizon – conferences, Journal of Cannabis Education, Clubs and International Center. Social Mobility at LSSU and cannabis programming. Dr. Gillette presented to the Board, an action item to confer degrees for the fall semester of 2019. Mr. Barch moved for Board approval to confer the appropriate degrees upon the list of candidates for fall semester 2019 as certified by the Registrar as having completed their graduation requirements; supported by Mr. Pingatore. The motion carried with unanimous voice vote. Dr. Gillette presented to the Board, an action item to suspend (not deleting) the Bachelor of Science in Medical Laboratory Science degree. Enrollment in this degree has been low for multiple years and currently has nine students in the program. These students would be taught out over the next three years and awarded their earned degrees after completion of the program. If market conditions change, the program would be reviewed. 9 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 Mr. Pingatore moved for Board approval of the suspension of the Bachelor of Science in Medical Laboratory Science program; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Dr. Chris Smith provided a Faculty Association (FA) update to the Board, stating that the FA has been working on a letter of agreement relating to the five sections of the contract impacted by the effects of the Coronavirus, leading to exclusive online instruction across campus. Dr. Smith asked for patience with students and IT staff members as they prepare for the online transition. Dr. Smith shared appreciation to Dr. Muller for expressing change - from never, to haven’t done it yet. This is a time for LSSU to embrace change and shine. Mr. Oshelski provided informational Charter School items to the Board. Charter Schools are preparing for the mandatory closures. The Sarah J. Webber Media Arts Academy, in Pontiac, MI will be changing their name to Oakland County Academy of Media & Technology due to litigation surrounding the family name. Mr. Pingatore moved for Board approval for the recommendation to appoint Mr. Bryan Walker as a member of the Board of Directors at American International Academy for an appointment with a term expiring on June 30, 2023; support by Mr. Barch. The motion carried with unanimous voice vote. X. Student Affairs Report Dr. Beazley provided the Board with an update on Student Affairs activities. Dr. Beazley stated that the Residence Halls and Dining Services are still active, with services modified to accommodate requirements set by the state during the Coronavirus outbreak. Dr. Beazley reviewed retention rates, focusing on the first to second-year retention rates, foundations for student success, campus collaboration, organizations and university experiences. LSSU was selected for the 2020-2021 First Gen Forward Cohort from NASPA. This designation recognizes universities that demonstrate a commitment to improving experiences and advancing outcomes for first-generation college students. Faculty members, Deans and the Provost have revised Development Mathematics courses and require all incoming students to take a math placement test during orientation to ensure appropriate placement in math courses. Data indicates that 65% of incoming LSSU students are not prepared to undertake collegiate level math courses. Increased efforts have been made by Deans and faculty to enter mid-term grades in a timely manner. Having this needed information, encourages students to continue or work to bring up a course grade. In addition to the midterm grades insertion, an 10 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 early alert system was put into practice to create more opportunities for intervention and support of students who are struggling academically. Dr. Beazley acknowledged the Native American student population, with the focus of amplifying programs to promote Native history, language, and culture. Plans are in place to host a campus Pow Wow with the Bay Mills Indian Community during Laker Week for the first time in almost a decade. Dr. Beazley shared information on the Club Sports Initiative. Data shows that the availability of club sports may be an effective recruitment tool to attract students who wish to remain part of competitive sports but may not compete at the NCAA level. Dr. Beazley presented a business model with revenue and expenses over a five-year period. Interviews for a Director of Club Sports will begin later in the month. Housing applications for academic year 2020/21 are at 596 to date, with projections trending to surpass prior year totals. Ms. Smith provided thanks to the Board and Administration for providing a seat with the Board and a voice for the student body. This will be Ms. Smith’s last meeting as she prepares to graduate in May. Currently, the Student Government body is working on a new Student Constitution, which was last updated in 1997. Every Big Seven organization leader is involved for input into the constitution rewrite. Leaders are working remotely for the time being and plan to offer weekly meetings remotely as well, while large gatherings are discouraged due to the virus. Efforts are being made to keep the student food pantry open during the closure. The April Student Government Leadership Banquet has been postponed with a date to be determined. Changing Student Government election procedures are in discussion, with the possibility of a virtual vote. Mr. Bailey thanked Ms. Smith for her role as Student Government President. Dr. Paitson provided an Athletic update to the Board, stating that all Athletic activities have been suspended, including events, practices, and workouts, thru the end of May. Some sports will not be able to finish the season due to the restrictions placed related to the virus. Academically, Athletics have accomplished a cumulative GPA over 3.0 for the fourth consecutive year. Sports participation numbers are consistent with previous years and show 90% retention rates. Some team accomplishments include the women’s golf team surpassing LSSU score records, track championship has highest scores in almost a decade. LSSU will be joining the reestablished and rebranded Central Collegiate Hockey Association (CCHA) beginning with the 2021-22 season. Hockey attendance is slightly down compared to last year, however sponsorships have increased over previous years. 11 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 The LSSU Athletic Department is conducting its Institutional Self Study (takes place every five years), which is designed to help institutions meet NCAA requirements. The debut of Laker hockey in Sault Ste. Marie, Ontario was a success. The event was intended to expand the footprint of Laker hockey into Canada. Dr. Paitson shared thanks for the support from various areas of the university that contributed to making the event a success. XI. Enrollment Management Report Mr. Pierce provided the Board with an Admissions, Marketing and Financial Aid update, stating that enrollment efforts continue to intensify. Total applications are trending above last year by about 1%. Admits are trending 20% above last year, higher than regional peers. Spring open house activities will focus on academic and student experiences with a revised approach. Onboarding Common Applications will be implemented in May to enhance the profile of the institutions and presence in territories outside the immediate market. 188 additional New First-Time FAFSA applications for the fall 2020 cycle have been received, resulting in a 24.9% increase in incoming student activity. To date, 90 students have accepted their aid packages. The financial aid team is working to push packets out quicker than last year. The search for a Director of Marketing has begun with interviews to be scheduled later in the month. Current efforts are focused on refreshing content to enhance the remainder of the 2020 recruitment cycle. Four branded images are rotating on a digital billboard in Mackinaw City. A film crew was recently on campus to capture footage for a two-minute video that will be featured on American Airlines Innovators in Education Series and will be broadcasted in 15,000 seatbacks in June 2020 and in streaming venues – Roku, Apple TV, and Amazon Fire in June and July 2020 to 132 million connected viewers. XII. Human Resources Report Ms. Beach provided the Board with an update on Human Resource activities, stating current Coronavirus impacts have led to temporary policies to be written and implemented. Daily monitoring of the CDC website, communication with the Chippewa County Health Departments and Health Care Center will continue. Ms. Beach provided a review of the Title IX dashboard, with 14 reports for FY20 compared to 36 in FY19. The decrease in reports is likely contributed to continuous Title IX educations and training on campus and with staff, along with 12 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 additional resources becoming available. The Title IX office received two awards from the 2020 Michigan State Police Campus Sexual Assault Grant totaling $85K. This award will be used to add security cameras for dorms, and for sexual assault prevention programming, training, and student internships. The Annual Employee Service Awards Dinner will be postponed. The event celebrates employees that have reached 10, 20, 30, 40, and 50 years of service, employees that have retired within a year, and announce the ESP and A/P employee of the year. This year the following faculty awards will be added to the Service Awards Dinner celebration: Outstanding Advisor, Most Innovative Teacher, Outstanding Collegiality and Outstanding Adjunct Faculty. Mr. Atkinson acknowledged the intention for the new 80-bed housing initiative as more preferred than the original P3 housing project. Mr. Atkinson shared appreciation for the proactive measures that the institution is taking to prepare for the Coronavirus. XIII. Development Report Mr. Coates provided an update on development activities, with review of the major gifts dashboard. The CFRE campaign remains to be a priority in fundraising efforts, with $3.95M raised in support of the project to date. Additional key campaign programs include the Cannabis programs, Culinary School and Athletics. Plans for the LSSU Golf Classic (June) and Cooper Classic (August) are underway. Great Lake State Weekend will be in October with three outstanding alums to be recognized along with the Athletic Hall of Fame. XIV. Other Business Dr. Hanley welcomed the newest LSSU Board of Trustee member, Ms. Patricia Caruso and looks forward to working with her. Mr. Bailey echoed Dr. Hanley’s welcome to Ms. Caruso. Mr. Bailey shared gratitude to the University for pulling together in facing and adapting to current events and stated that the Board will work together as well during these unprecedented times. XV. Adjournment Mr. Lukenda moved for adjournment at 11:30 a.m.; supported by Ms. Caruso. The motion carried with unanimous voice vote. 13 �Lake Superior State University Minutes of Board of Trustees March 13, 2020 Thomas C. Bailey Chair Rodney S. Hanley President Minutes prepared by Ms. Lauren Pierce Secretary. A draft of these minutes was completed on March 23, 2020. 14 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustee Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Lake Superior State University Board of Trustee Meeting Minutes 2001-Current Creator An entity primarily responsible for making the resource Lake Superior State University Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource 2001 to Current Rights Information about rights held in and over the resource © 2017 Board of Regents - Lake Superior State University. 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Title A name given to the resource 2020 03 13 Board of Trustees Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource March 13, 2020 Board Minutes Source A related resource from which the described resource is derived LSSU Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource Circa 2020 Rights Information about rights held in and over the resource © 2021 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource text.serial Identifier An unambiguous reference to the resource within a given context BOT20210803022 Administration Board of Trustees Circa 2020 Meeting Minutes https://d1y502jg6fpugt.cloudfront.net/32263/archive/files/c996a8ee28e5493b11b969038896b7d3.pdf?Expires=1777507200&Signature=p7oEdZZBfpq3ia6fTtMyT8HitWcKZ4sSA1roXHMkkElDsUae5VvpOi%7Ew838FxxDwUmxqsn1o1CGepa29NNuedbwCt%7Es8HcnX3LXPLzmkhmuz2FAx%7ErRSuR7J4dhhSlFbVPfkvuNv6niORReSu28bMbiZEdEAfQG35yYO-IFkhxumZ9cJJsrY49AsiLYXoJ2YQyY2A68wsLrmolshTgDt87w7q08rrU8KjvkwoUnJCeyvo3PYm9bFhTy2bH0mqSTnR74QdF1K3gSPbBZKnvWtVopedwyCj%7EG1%7EPsXfy3abrAo%7EYicmkjjJ3vkse7r1nG-DQsWRoPGfOt-2togOvCG4A__&Key-Pair-Id=K6UGZS9ZTDSZM ea113c3a33760d2a1a22abc723a0b1df PDF Text Text Lake Superior State University Board of Trustees Minutes of Meeting Walker Cisler Student and Conference Center Sault Ste. Marie, Michigan January 24, 2020 The Board of Trustees of Lake Superior State University met in regular session beginning at 8:30 a.m. on Friday, January 24, 2020, in the West Superior Room, of the Walker Cisler Student and Conference Center, Lake Superior State University, Sault Ste. Marie, Michigan. The meeting was pursuant to Section 1.01. of the Bylaws of said Board with notice to the Board pursuant to Section 1.04., and public notice pursuant to Section 1.05. of the Bylaws. The section numbers and headings of these minutes correspond to the agenda. A copy of the proposed agenda was distributed to each Trustee at the public session of January 24, 2020. The proposed agenda had been sent pursuant to Section 1.04. of the Bylaws. Copies of all such material are contained as appendices to these minutes. At the call to order, there were several members in the audience. I. Roll Call Ms. Ann Parker, Chair, called the meeting to order at 8:30 a.m. She asked Ms. Lauren Pierce, Secretary, to call roll. The following members responded, “present”: Mr. Thomas C. Bailey Mr. Timothy Lukenda Dr. Mark W. Mercer Ms. Ann Parker Dr. Rodney S. Hanley, President and ex-officio Four Trustees were recorded as present with Trustee Bailey connected via Zoom conference. Trustee Frost Steensma joined via Zoom conference three minutes after roll call. Trustees Richard Barch, Rodney Nelson and Randy Pingatore were recorded as absent. Present for the University were Mr. Steve Atkinson, President of the Education Support Personnel; Ms. Wendy Beach, Director of Human Resources, Safety and Risk; Dr. Michael Beazley, Dean of Student Affairs & Interim Dean of Admissions and Marketing; Mr. Thomas Coates, Foundation Director; Dr. Jason Garvon, Faculty Association President; Dr. Lynn Gillette, Provost and Vice President for Academic Affairs; Mr. Steven Hettinga, Head Men’s Basketball Coach; Mr. Fred Pierce, Dean of Admissions and Marketing; Ms. Katie Smith, Student Government President; and Mr. Maurice Walworth, Vice President for Finance and Operations. �Lake Superior State University Minutes of Board of Trustees January 24, 2020 II. Approval of the Agenda for January 24, 2020 Mr. Bailey moved for Board approval to amend the agenda for January 24, 2020 as follows: Under VIII. Academic Affairs Committee, add item 4. Approval of Sabbatical Leave. The Motion was supported by Mr. Lukenda. The motion carried with unanimous voice vote. III. Approval of the Minutes for November 8, 2019 Mr. Lukenda moved for Board approval of the minutes for November 8, 2019 as presented; supported by Dr. Mercer. The motion carried with unanimous voice vote. IV. Approval of the Minutes for the Special Board Meeting, November 27, 2019 Mr. Lukenda moved for Board approval of the minutes for November 27, 2019 as presented; supported by Dr. Mercer. The motion carried with unanimous voice vote. V. Addresses to the Board There were no addresses to the Board. VI. Chair’s Remarks Ms. Parker acknowledged the special Board meeting that took place on November 27, 2019, approving the agreement between Lake Superior State University and the Lake Superior State University Faculty Association. Ms. Parker gave praise to both the administration and faculty for their hard work towards the approval of the agreement. Ms. Parker reflected on her eight years as an LSSU Trustee and gave special acknowledgment to exiting Trustee Rod Nelson and their time serving together. VII. President’s Remarks Dr. Hanley shared appreciation to Ms. Parker and Mr. Nelson for their time and work as LSSU Trustees. Dr. Hanley gave a special thank you to the LSSU facilities crew for their hard work and efforts in keeping the campus clear of snow. In addition, Dr. Hanley 2 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 commended the facilities department for their work in creating the ice rink in Pleger Commons and highlighted the new lighting and sound system surrounding the commons. Dr. Hanley introduced Fred Pierce, III as the new Dean of Admissions and Marketing. Dr. Hanley provided various updates including: • Acknowledging the Strategic Planning Committee; Michael Beazley, Jason Garvon, Kimberly Muller, Janine Murray, Stephanie Roose, Katie Smith and Ali Van Doren. Dr. Hanley praised their work in holding campus listening sessions and crafting a draft strategic plan with the intent to present the final plan at the March meeting. • Dr. Hanley echoed Ms. Parker’s comments surrounding the recent approved Faculty Association agreement and commended those who were involved with negotiations. • For the first time, LSSU formally celebrated Dr. Martin Luther King Jr.’s birthday with a campus in-service day along with some students serving within the community. • A special home hockey game will be held in February in Sault, Ontario at the GFL Memorial Gardens. • Athlete GPA’s have made tremendous accomplishments over last year with the current average at 3.278. Dr. Hanley commended Athletic Director David Paitson and all of the coaches that have been driving that success. VIII. Report of Academic Affairs Committee Dr. Gillette opened with acknowledging the LSSU faculty and their commitment to student success and the opportunity to recommend tenure, promotions and sabbaticals. Dr. Mercer moved for Board approval to award tenure status to Dr. Zakaria Muhamud effective fall 2020; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Dr. Mercer moved for Board approval for promotions of Katherin Berchem to the rank of Professor; Robert Hildebrand to the rank of Professor; Andrew Jones to the rank of Professor; and Mindy McCready to the rank of Associate Professor; effective fall 2020; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Dr. Mercer moved for Board approval of Chris Smith to sabbatical status effective fall 2020 for two semesters as presented; supported by Mr. Lukenda. The motion carried with unanimous voice vote. 3 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 Dr. Mercer moved for Board approval of deletion of the Associate Degree in Applied Science in Chemical Technology program; supported by Mr. Lukenda. The motion carried with unanimous voice vote. Mr. Lukenda moved for Board approval of course and program fee changes for the summer 2020 and Academic Year 2020-2021 as presented; supported by Dr. Mercer. The motion carried with unanimous voice vote. Dr. Gillette provided the Board with informational items including the HLC Multi-Location visit report, stating that their visit to LSSU’s Iron Mountain and Hessel-Les Cheneaux locations both received adequate reviews in all areas of the report. The request for approval of an additional location in St. Helen is slowly moving through the HLC process. The earliest HLC would approve this request is midMarch 2020. The contractual agreement continues to be worked on while waiting for HLC approval and is anticipated to be ready by the March meeting for approval. Courses are ready to offer for the fall 2020 schedule if approval is granted. Dr. Gillette highlighted academic affairs updates including: • LSSU is nominating Dr. Jason Garvon for the Michigan Association of State Universities (MASU) 14th Annual Michigan Distinguished Professor of the Year Award. • Dr. Steven Johnson has worked towards gathering contributions to the Cannabis Chemistry and Cannabis Science programs from several companies and foundations. • The first Cannabis Chemistry Advisory Board meeting took place in early January. The agenda included program updates, discussion on philanthropic support of the degrees, curriculum review and development of an internship program. Planning is continuing for the first annual Cannabis Education Conference on the campus of LSSU. • LSSU alum, Rebecca Missler was one out of forty in the U.S to receive the Milken Educator Award. • Dr. Gillette praised Deans and faculty for improving the submission of mid-term grades from 70% to 90% this past fall. • CFRE recently hired Alejandro Molina-Moctezuma, a fisheries scientist who is grant funded and who will be LSSU’s first post-doctoral research associate. • Dr. Ashley Moerke and Beth Christiansen were awarded a highly competitive NOAA B-Wet grant to support Great Lakes k-12 programs. Dr. Garvon stated that he reached out to LSSU faculty, seeking any positive comments or announcements to share. In response, Dr. Garvon thanked Ashley Bishop in Human Resources for incorporating the new faculty pay compensation into Payroll, quickly after the new Faculty Association agreement was approved 4 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 by the Board. Dr. Garvon praised faculty for donating their sick time for a faculty colleague in need of additional sick time. Dr. Garvon congratulated faculty that were granted tenure, promotion and sabbatical. The Aquaponics Club is up and running in the basement of Crawford Hall. Dr. Mercer moved for Board approval of the recommendation for the appointment or reappointment of the following individuals to their respective board of directors for the terms listed: Erin Wilson to Grand Traverse Academy with a term expiring on June 30, 2022. Gerald Armbrister to Macomb Montessori Academy with a term expiring on June 30, 2021. Patricia Moesner to WAY Detroit Academy with a term expiring on June 30, 2022. Mr. Lukenda supported the motion. The motion carried with unanimous voice vote. IX. Report Finance Committee Mr. Walworth provided to the Board, a review of the FY20 finance dashboard, noting general and auxiliary fund updates. General Fund (GF) revenue is where it is expected to be this time of year, compared to previous years. Spring and fall revenue for tuition is at 100%. Based on tuition, fees and state appropriations, approximately 97% of revenue has been collected. Expenditures are where they are expected to be this time of year, compared to previous years. Overtime/temp accounts show overages. The Business Office will be working with those units to reduce the overages. Auxiliary Funds (AF) show overall consistent revenue trends for Housing (98% of budget) and Food Service (100% of budget), with the Walker Cisler Center showing slightly behind in revenue. AF expenditures are where they are expected to be this time of year, with the exception of Knot’s Café Plus and Catering – having expended over 50% of their budget and have revenues below 50% of their budget. The Business Office will be following up with those units to be in sync with expectations for this time of year. Athletic revenue and expenses are trending currently around 50% each with most sports in the middle of their seasons. 5 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 The cash report balance sits at $17M; these funds are comingled with LSSU and Foundation cash. LSSU received noticed that the University is required to return Perkins Loan funds since the program is no longer active. $277,707 is required to be returned by February 18. This is the first in a series of actions that will be required by the U.S. Department of Education as Perkins is closed out. Mr. Walworth provided an update on activities related to the Center for Freshwater Research (CFRE) Capital Outlay Project and request approval to increase the Brownfield Loan to $1M, and to request approval to increase the project budget to $14.2M. Slight project delays due to winter weather conditions are anticipated. Crews have continued to work on site; removing underground structures and bringing in fill material, along with adding 87 auger cast pilings into the ground directly under the building footprint. Work Plan #2a was approved by the Michigan Department of Environment, Great Lakes, and Energy (EGLE). This plan expanded the reimbursement of the demolition costs from $28K to about $130K. Work Plan #3 was submitted and approved by EGLE. The plan provides reimbursement for the treatment of 11 million gallons of water, which is estimated for dewatering and treating activities. SmithGroup completed design work for the special foundations due to poor soil conditions and completed the redesign of the floors/foundation due to the sheet pilings, which were under the building and could not be removed. Work Plan #4 was submitted and approved by EGLE. This plan provides Brownfield reimbursement for the special foundations due to poor soil conditions. With this plan, LSSU exceeded the total approved grant and loan funding of $1.541M ($1M Grant & $541,000K Loan). Local EGLE staff suggested an application be submitted to increase the loan amount to the maximum of $1M. EGLE headquarters was contacted, and after reviewing the site issues, it was determined that the project could submit a request to increase the loan amount. Mr. Walworth provided rational for the loan terms with the intent to not spend all of the loan amount and to sequester 1/5 ($250K) of the loan expenses to meet five years of equal interest free payments. Mr. Lukenda moved for Board approval of the presented recommendation by the President (Appendix A), that the Board approve additional EGLE Brownfield Loan funding to the maximum amount of $1,000,000 for soil removal, special foundations, site demolition and vapor mitigation as necessary for the Center for Freshwater Research and Education and authorize the President to execute the First Amendment (Appendix B) to the EGLE Brownfield Grant and Loan Agreement between LSSU and the City of Sault Sainte Marie; supported by Dr. 6 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 Mercer. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Timothy Lukenda Dr. Mark W. Mercer Ms. Ann Parker Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” The motion carries with five affirmative votes. Mr. Walworth stated that DTMB has indicated that LSSU must submit a request to the state to increase the project cost to accurately reflect the true cost of the building. The application to the state for a $13.2M building included a foundation for the building. The cost of the foundation has now been determined to be more than expected due to the site conditions. Even though neither DTMB nor LSSU is directly paying for the increased cost of the foundation (EGLE is paying), DTMB will eventually bond the building and the value needs to match the approved budget (Appendix C). The original foundation cost is part of the $13.2M project. The additional cost needs to be captured as part of the overall project cost. This, plus other DTMB related components, brings the total project to $14.2M Mr. Lukenda motioned for Board approval to increase the CFRE budget from $13.2M to $14.2 M (Appendix C) and that the Board authorize Dr. Hanley to sign any document required to satisfy the State, and DTMB, or any legislative body in order to secure approval for the new budget amount; support by Dr. Mercer. The Chair requested a roll call vote. The results of the roll call vote were: Mr. Thomas C. Bailey Mr. Timothy Lukenda Dr. Mark W. Mercer Ms. Ann Parker Ms. Sandi Frost Steensma “Yes” “Yes” “Yes” “Yes” “Yes” The motion carried with five affirmative votes. The CFRE team continues to work closely with the city of Sault Ste. Marie, in construction of the new roadway to the project. Site work will move to pile caps and grade beams as the foundation work continues. This work will be conducted in parallel with structural steel and metal decking. LSSU will attend the next City Commissioner’s meeting to address any questions regarding the increase to the Brownfield Loan. Mr. Walworth provided a background on the original development of the P3 Housing Project and Campus Housing Corporation, which was created to pursue 7 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 the USDA financing and has been involved in contract negotiations with Corvias, review of the Pre-Development Agreement (PDA), and pursuit of the USDA financing. The USDA questioned the process by which Corvias and other vendors had been selected and this resulted in a short-term agreement with Corvias prior to execution of the PDA, putting LSSU at financial risk since no financing had yet been secured. The PDA with Corvias has not yet been executed, but a temporary contract was executed and has since expired. The USDA also requested historical and environmental information related to the project. This information was sent, but no response has been received. It is unlikely that the USDA will be providing the necessary feedback in order to begin development this summer; however, it is still the University’s desire to move the project forward with some aspect of the project this summer. LSSU and P3 consultants developed a few possible pathways for consideration. If the project were to continue on course with the current timeline, the financing model would need to be different from USDA. Some options presented included: • • • • Continue to pursue USDA financing with a delayed project start for the following summer. Pursue tax-exempt bonds and phase the project. Conventional financing, no longer a P3 project. Seek USDA financing to reimburse LSSU and finance remainder of project. Mr. Walworth presented the motion of the President’s recommendation that the Board authorize and direct management of the University in consultation with the LSSU Campus Housing Corporation, Board of Directors to (i) seek proposals from lenders for interim construction financing for Residence Hall 1 to be secured by a pledge of the University’s general revenues, (ii) negotiate such modifications to the contractual arrangements among Corvias, Spence Brothers and Cornerstone as may be required to allow for a University ownership and development of Residence Hall 1 during the University interim construction financing phase, and (iii) bring a recommendation back to this Board for either (A) approval of a University plan of interim construction financing for Residence Hall 1 that will permit commencement of construction in April 2020, or (B) deferral of commencement of construction of Residence Hall 1 until Spring 2021 to allow sufficient time for LSSU CHC to obtain approval from USDA Rural Development for financing of the P3 Program, or (C) approval of a different plan that meets the needs of the University. 8 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 Mr. Lukenda moved for Board approval of the P3 motion presented; supported by Dr. Mercer. The motion carried with unanimous voice vote. Mr. Lukenda stated that the P3 Housing Project is a priority for the University and looking into alternative financing is a prudent step in the process of progressing the project. The pathway that will ultimately be pursued will be the most appropriate to be successful. Mr. Lukenda shared his support of the present action and is confident that the Campus Housing Corporation will be able to bring back concise alternatives to the Board of Trustees. X. Enrollment Report Mr. Pierce provided a background and priorities as newly appointed Dean of Admissions and Marketing effective December 2019 and gave thanks to the campus and community for his transition to town and campus. Mr. Pierce provided informational items to the Board, stating that today, recruitment efforts for fall 2020 have generated roughly the same number of applications for first time freshman as the 2019 cycle. Processing speeds have increased resulting in a 17% increase in admitted students compared to the same time last year. Staff team and individual goals have been set with intensified efforts in outreach, through various forms of communication. Mr. Pierce stated that the fall 2020 FAFSA counts are up 25% over fall 2019 and commended the Interim Financial Aid Director Katelynn Coon and the Financial Aid office for their efforts and efficiency in packaging and awarding new firsttime students. At the start of January, 335 students had been packaged versus 88 for 2019. The Marketing and Communication staff replaced all digital and social media advertisements in December 2019 in an endeavor to refresh the University’s digital presence. The exploration process has begun to join the Common Application, which will enhance the University profile and presence in territories outside the immediate market. The platform is expected to be live by August 2020. XI. Report of Human Resources Committee Ms. Beach echoed thanks to Payroll Administrator, Ashley Bishop for her hard work and dedication in implementing the new faculty pay raises and shared appreciation for the patience of faculty and staff. Ms. Beach provided a Title IX dashboard update to the Board, referencing data from the current fiscal year compared to the previous fiscal year; along with 9 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 information on cases reported to the Title IX office from September 2019 to December 2019. To date for FY20, 13 reports have been received in the Title IX office, of which six of the reports were determined to have met the definition of Title IX and referred, if necessary, to the appropriate department for review. The LSSU Title IX office practices continued education to meet State requirements and is pursuing hearing board training for faculty and staff that comprise the LSSU Title IX Hearing Board. Efforts have been made to pursue the MSP Campus Sexual Assault Grant, which if awarded, would fund additional security cameras for housing units and help fund online training and on campus speakers. Ms. Beach shared Human Resource Initiatives for 2020, including: • Leadership Development Program: The Human Resources Office, in collaboration with CETAL (the Center for Engaged Teaching and Learning), is developing a model for a campus leadership program to be offered to staff and faculty members of the university. The nine (9) month program will include meeting with leaders across campus to learn different leadership styles, and interactive programming to engage participants in concepts of leadership. The target date for implementation is fall 2020. • Improvements for the Recruiting and Hiring Process: The Human Resources Office has identified areas of improvement for the recruiting and hiring process and has begun updating the Recruiting and Hiring Policies and Procedures. The updated policies and procedures will standardize the search process across campus, improve the diversity of search committees, and lead to a better quality and diverse candidate selection for positions. The team’s target date for submitting the updated policies and procedures to the Senior Management Team is early March 2020. • Online Employee Evaluation Process: The Human Resources Office is in the process of researching an online process for administering employee evaluations. Moving to an online system will streamline the input of data for both employees and managers. It will also allow for targeted email to managers when part of the process is due and make tracking of completion of evaluation easier for Senior Management and Human Resources. Human Resources is currently working with Lightwork Talent to research options for an online evaluation system. If the online system is financially feasible for the university, the plan is for implementation in July 2020. This process would not affect the faculty evaluation process. • Campus Wellness Committee: Looking to have a February kick off and reboot for the Campus Wellness Program. Surveys were taken on campus to gather a consensus of the wants and needs in the campus community. Mr. Atkinson shared with the Board that the Education Support Personnel (ESP) met before Christmas break and discussed upcoming contract negotiations. Surveys have been submitted to members for contract input. The MEA rep will 10 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 be in contact with Human Resources and the ESP is looking forward to smooth negotiations. XII. Report of Development Committee Mr. Coates acknowledged Ms. Parker and her efforts and contributions to LSSU. Mr. Coates presented to the Board the major gift dashboard for FY 20. At yearend of 2019, three major gifts for the CFRE project were received, totaling $185K. Foundation efforts continue for the CFRE project with just over $43.9M raised to date. The Laker Club remains the official annual fund for Laker Athletics with just over $48K raised to date, equating to a 30% increase in gross revenues from last year. The LSSU Foundation has integrated the Culinary Arts program as a component of its annual fundraising and prospect development strategies for FY20. The annual LSSU phone-a-thon has started with $4K raised in just the first night. The Cannabis Business & Chemistry programs have been an active fundraising opportunity for the Foundation with recent classroom naming opportunities in Crawford Hall and R.W. Considine Hall. Many gifts-in-kind for instrumentation and research equipment are in process. The “Giving Tuesday” campaign for 2020 supported the Bud Mansfield Student Emergency Fund, resulting in 36 gifts raised in one day. XIII. Report of Student Affairs Committee Dr. Beazley provided informational items to the Board with retention as the primary focus by raising the first-year to second-year retention rate goal to 75%. Some recent campus life and student activities included Snowfest 2020, Martin Luther King Jr. in-service day, the new temporary ice rink on Pleger Commons, and the upcoming annual snowman burning in March. The Housing department has started to receive returning student applications for academic year 2020/21, with 180 submitted applications to date. A partnership with Sugar Daddy Bakery of Brimley, MI is dining services newest initiative with the focus to support a local business and new options for the campus. IPASS became integrated with the appeal process of the Scholastic Standards Committee in spring 2020. If a student’s appeal is granted, the student is schedule to meet with an IPASS coordinator to devise a success plan. 11 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 The LSSU Health Care Center is finalizing marketing plans to raise awareness and increase client base to include the campus community as well as the public. Targeted outreach will focus on the military service members and their families. The LSSU Native American Center is revitalizing the Native American Student Organization, which will be hosting a Pow Wow on campus in the Student Activity Center in mid-April. The Summer Camps schedule has been released with the introduction of two new camps, along with Charter School, and K-12 camps. The City of Sault Sainte Marie has reached out to the University to become a Super Precinct for area voters to have one central location to vote. Ms. Smith stated that just over 500 students have signed up for Searchmont passes. Students are looking forward to using the new temporary ice rink in Pleger Commons. The Student Government is working to encourage students to register and vote this election season. Planning is taking place for the Leadership Banquet in April. Ms. Parker asked for a report on Ms. Smith’s role and participation on Secretary of State Benson’s Advisory Committee. Ms. Smith stated that her focus surrounded voter registration to take place online, partnership with State and Universities, and to make voting more accessible and eliminate barriers – polling places on campus, drop-boxes, and user-friendly forms. Mr. Hettinga provided an overview of the Athletic Department’s updates, highlighting student athlete GPA’s at a 3.278 surpassing the goal of 3.18. The women’s tennis team came in at the highest with a GPA of 3.66. The GFL Gardens Laker vs. Alabama Huntsville hockey game is scheduled for, February 15. The game will be held in Sault Canada and has been a primary focus for Athletics. The event will celebrate Laker Hockey as well as the hockey heritage of the twin Soo’s XIV. Other Business Dr. Mercer moved for Board approval of the following officers for the Lake Superior State University Board of Trustees; Mr. Thomas Bailey as Chair; Mr. Timothy Lukenda as 1st Vice Chair; Ms. Sandi Frost Steensma as 2nd Vice Chair; Mr. Maurice Walworth as Treasurer and Ms. Lauren Pierce as Secretary; support by Mr. Lukenda. The motion carried with unanimous voice vote. 12 �Lake Superior State University Minutes of Board of Trustees January 24, 2020 New Board Chair, Mr. Bailey acknowledged Ms. Parker’s leadership and contributions to LSSU and shared thanks to all of the Board members. Chair Bailey asked Board Secretary, Lauren Pierce to read the resolution for Ms. Ann Parker. Mr. Bailey moved for Board approval of the prepared resolutions for Ms. Ann Parker and Mr. Rodney Nelson; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. Dr. Hanley presented a plaque of appreciation for both exiting Trustees, Ann Parker and Rodney Nelson. XV. Adjournment Mr. Bailey moved for adjournment at 10:31 a.m.; supported by Ms. Frost Steensma. The motion carried with unanimous voice vote. Thomas C. Bailey Chair Rodney S. Hanley President Minutes prepared by Ms. Lauren Pierce Secretary. A draft of these minutes was completed on February 3, 2020. 13 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustee Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource Lake Superior State University Board of Trustee Meeting Minutes 2001-Current Creator An entity primarily responsible for making the resource Lake Superior State University Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource 2001 to Current Rights Information about rights held in and over the resource © 2017 Board of Regents - Lake Superior State University. 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Title A name given to the resource 2020 01 24 Board of Trustees Meeting Minutes Subject The topic of the resource Meeting Minutes Description An account of the resource January 24, 2020 Board Minutes Source A related resource from which the described resource is derived LSSU Board of Trustees Publisher An entity responsible for making the resource available Lake Superior State University Date A point or period of time associated with an event in the lifecycle of the resource Circa 2020 Rights Information about rights held in and over the resource © 2021 Board of Regents - Lake Superior State University. All Rights Reserved Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource text.serial Identifier An unambiguous reference to the resource within a given context BOT20210803021 Administration Board of Trustees Circa 2020 Meeting Minutes